PA to Lead neonatologist & Matron
| Posting date: | 26 April 2024 |
|---|---|
| Salary: | £25,147.00 to £27,596.00 per year |
| Additional salary information: | £25147.00 - £27596.00 a year |
| Hours: | Full time |
| Closing date: | 12 May 2024 |
| Location: | Poole, BH152LG |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9153-24-0472 |
Summary
To provide a complete medical secretarial and PA service, including word processing, filing, audio-typing, scanning, photocopying and the composition of letters. Prepare straightforward responses and requests for the Consultant and designated medical staff as appropriate. To be the focal point of contact for patients, relatives, GPs, hospital staff and other professional bodies for written and telephone enquiries on behalf of the consultant and his/her team, exercising discretion to ensure this contact is sensitive and effective. Action any requirements that have been requested by the Consultant upon dictating clinic correspondence. Liaise with the Outpatients Department regarding patients appointments Clinic cancellations in accordance with staff availability and notify necessary parties in accordance with six week clinic cancellation policy. Ensure the prompt return of all tests and reports required in support of consultant correspondence and if necessary, expedite with relevant departments. Inform consultant without delay of all tests/reports marked or notified as urgent. Use the Trusts computerised systems to enter and retrieve patient-related information as required, including Clinical Record Tracking, CaMIS and Electronic Patient Record. Arrange study days, conferences and associated meetings as required on behalf of the Consultant/Matron. Open and action all consultant/Matron correspondence and respond accordingly. Develop knowledge and understanding of high priority reports to ensure there is no delay. When the consultant/Matron is on annual leave, the postholder will be responsible for incoming clinical requests and deciding when to refer to a more senior person. Maintain the Consultants/Matrons diary and arrange appointments and meetings, co-ordinating non-clinical meetings to fit in with clinical commitments. Identify and communicate potential shortfalls in medical cover within the Consultants/Matrons team to ensure that appropriate action can be taken by others to avoid or minimise service cancellation. Produce associated correspondence, agendas and minutes in relation to Consultants/Matrons meetings. Manage and prioritise workload which requires concentration and working through frequent interruptions and changing of tasks. Set out own priorities without direct supervision. Type presentations and input databases using different software applications. Arrange study days, conferences and associated meetings as required on behalf of the Consultant/Matron Ensure all 18 week RTT validations are completed in a timely manner and support in achievement of this target. Make decisions re expediting/changing appointments, contact patients to change appointments and re-book them. Ensure maximum use of Trust resources through the fully booking of Consultant(s) outpatient clinics.