Development Events Coordinator
| Posting date: | 26 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £24,240 - £26,665 per annum |
| Hours: | Full time |
| Closing date: | 26 May 2024 |
| Location: | Gateshead |
| Company: | North Music Trust |
| Job type: | Permanent |
| Job reference: | 155 |
Summary
Job Advert
Deadline for applications: 12 noon, 26th April 2024
Reports to: Development Manager
Location: The Glasshouse International Centre for Music
Working hours: 36 hours per week
Salary: £24,240 - £26,665 per annum
About The Glasshouse International Centre for Music
The Glasshouse is a home for live music lovers - from diehard fans, aspiring artists, and tambourine-shaking toddlers to rock
legends, pop icons, and our own acclaimed orchestra, Royal Northern Sinfonia. With top-notch gigs, concerts, and classes every
week - in our own venue at Gateshead Quays, out in communities across the North East, and online - anyone can join us in creating
and celebrating outstanding music. Whether you’re making it up or taking it in, you’ll find music lives and grows here.
We believe our work makes life better for people in the North East. We’re building a creative, diverse, and passionate team and
that’s where you come in…
About you
Are you self-motivated and detail orientated? Do you like working as part of a team? Do you enjoy a busy environment? We’re on the
lookout for someone who loves organising events to join the fundraising team at The Glasshouse, and help us raise much-needed
funds for our charitable work. We need someone who's not just organised and meticulous, but also outgoing and enthusiastic.
There’s never a dull day when it comes to events. From planning to execution, you'll be the heartbeat of our fundraising events
operation, ensuring everything runs like clockwork and we deliver events that impress. If you're ready to dive into a fast-paced,
collaborative environment where enthusiasm and teamwork reign supreme, we'd love to have you on board. Events are vital to our
fundraising team as they give us a chance to engage with our supporters - from members, to corporate contacts and major donors.
You’ll be working on everything from backstage tours and networking drinks, to supper clubs with headline classical artists.
Here are some specific types of experience and skills we’re looking for:
* Top organisation skills. Good admin is the backbone of this job, from managing invites and RSVPs to writing event briefings. If
you love admin, this is for you.
* Someone with the confidence to plan logistics and manage events on the ground, making sure everything runs smoothly.
* Top-notch communication and interpersonal skills, enabling you to build rapport with colleagues across the organisation and
external providers.
* A confident copywriter and happy to crack on with logistics behind the scenes.
* A forensic eye for details - big and small.
* Team work makes the dream work: a willingness to work collaboratively with colleagues and suppliers to get the job done to the
highest level.
* A problem solver who looks for creative solutions when met with a challenge - and we’ll be there to help, too.
* Lots of our events happen around concerts in the evenings so a willingness to work out of traditional working hours, including
weekends and evenings is a must. You’ll get the time back in lieu.
* Comfortable and competent using Microsoft Word, Excel and Outlook.
It also helps if you have
* Previous experience in event planning or coordination, preferably in a similar role.
* An understanding of what fundraising is about, and how it supports places like The Glasshouse.
* If you have experience of using CRM systems that’s great, but don’t worry if you don’t, we’re happy to give you some training.
* Confident in basic design on PowerPoint, Canva or InDesign would be an advantage.
* The Glasshouse is the place where music lives and grows, if you have a passion for music, you’ll fit right in.
About the role of Development Events Coordinator at The Glasshouse
Your responsibilities:
As the Development Events Coordinator, you’ll be a key member of the fundraising team, making events happen for supporters and
stakeholders inside and outside our building. You’ll work closely with colleagues across the organisation, to make sure our events
go off with a bang and make a lasting impression on guests.
Here are the key day-to-day responsibilities:
* Manage all admin-related events tasks, like guest lists and booking suppliers.
* Lead on set up and logistics for internal and external events.
* Draft invites and send them out using MailMerge and Microsoft forms to track RSVPs.
* Take charge of who gets what invite by keeping on top of guestlists.
* Compile detailed and accurate event briefing notes.
* Take a lead on our events overview for the year ahead.
* Represent the fundraising team at internal events meetings.
* Use our CRM system, Tessitura, to log all of our event-related admin.
* Log event budgets and manage invoicing.
* Other development related admin tasks as required.
But don’t worry If you’re not a perfect match for the job description and criteria, we’d love you to apply anyway. We are more
interested in your determination, positivity, and willingness to get stuck in.
Our commitment to your development
At The Glasshouse, we’re always learning. And we know that when it comes to training, everyone is different. So you’ll work
closely with your manager to identify what your training journey will look like. If you have a specific interest or you would
like to develop your skills in a certain area, we want to hear about it.
This may be through gaining a qualification, on-the-job training or learning within your team, but whatever path you take, through
training and support, we’ll help you develop the skills and knowledge you need to thrive in your role.
Diversity, Equality, and Inclusion
At The Glasshouse, we encourage a working environment that’s welcoming, inclusive, and diverse. Different backgrounds, views and
experiences are valued so everyone can be themselves.
Our venue and programmes are for everyone, so we want to make sure this opportunity is available to everyone, no matter your
background or the challenges you’ve faced.
For example, we would love to hear from you if you:
* Are D/deaf. Have a disability, learning difficulty or significant long -term health condition which affects your daily life
* Describe yourself as neurodiverse (this might include dyslexia, dyspraxia, dyscalculia, ADHD, autistic spectrum, and others)
* Grew up in a family receiving Universal Credit or state benefits
* Have ever lived in council or social housing or been on the housing register
* Have ever lived in sheltered accommodation or experienced homelessness
* Experienced being in care at any point in your life
* Have been a refugee or asylum seeker
* Are from the African, South, East and South–East Asian, Middle East, Latinx or North African diaspora, or have experienced
racism
* These are some common examples of challenging circumstances but there may be others. Everyone is welcome to apply.
* We do not discriminate because of race, colour, religion, gender or gender identity, sexual orientation or expression, age,
disability or any other protected characteristic as outlined in the Equality Act 2010.
Safeguarding children, young people and adults at risk
We are committed to safeguarding and promoting the welfare of children, young people and adults at risk and expect all of those
that work with us to share this commitment. We operate a robust safeguarding framework and continuous assessment and development
to support safer working practice across out workforce. Our roles are subject to a safer recruitment process which includes
relevant background checks and the disclosure of criminal records, sanctions, and investigations where appropriate.
Our application process
Closing date for applications: 12 noon, 26th April 2024
Interview date: 9th & 10th May 2024
We understand that interviews can be a nerve-racking experience. We want you to feel comfortable so you can be yourself and
shine!
If you have any questions about the role or the application process, please contact Lois, People Coordinator at
recruitment@theglasshouseicm.org [recruitment@theglasshouseicm.org]
Deadline for applications: 12 noon, 26th April 2024
Reports to: Development Manager
Location: The Glasshouse International Centre for Music
Working hours: 36 hours per week
Salary: £24,240 - £26,665 per annum
About The Glasshouse International Centre for Music
The Glasshouse is a home for live music lovers - from diehard fans, aspiring artists, and tambourine-shaking toddlers to rock
legends, pop icons, and our own acclaimed orchestra, Royal Northern Sinfonia. With top-notch gigs, concerts, and classes every
week - in our own venue at Gateshead Quays, out in communities across the North East, and online - anyone can join us in creating
and celebrating outstanding music. Whether you’re making it up or taking it in, you’ll find music lives and grows here.
We believe our work makes life better for people in the North East. We’re building a creative, diverse, and passionate team and
that’s where you come in…
About you
Are you self-motivated and detail orientated? Do you like working as part of a team? Do you enjoy a busy environment? We’re on the
lookout for someone who loves organising events to join the fundraising team at The Glasshouse, and help us raise much-needed
funds for our charitable work. We need someone who's not just organised and meticulous, but also outgoing and enthusiastic.
There’s never a dull day when it comes to events. From planning to execution, you'll be the heartbeat of our fundraising events
operation, ensuring everything runs like clockwork and we deliver events that impress. If you're ready to dive into a fast-paced,
collaborative environment where enthusiasm and teamwork reign supreme, we'd love to have you on board. Events are vital to our
fundraising team as they give us a chance to engage with our supporters - from members, to corporate contacts and major donors.
You’ll be working on everything from backstage tours and networking drinks, to supper clubs with headline classical artists.
Here are some specific types of experience and skills we’re looking for:
* Top organisation skills. Good admin is the backbone of this job, from managing invites and RSVPs to writing event briefings. If
you love admin, this is for you.
* Someone with the confidence to plan logistics and manage events on the ground, making sure everything runs smoothly.
* Top-notch communication and interpersonal skills, enabling you to build rapport with colleagues across the organisation and
external providers.
* A confident copywriter and happy to crack on with logistics behind the scenes.
* A forensic eye for details - big and small.
* Team work makes the dream work: a willingness to work collaboratively with colleagues and suppliers to get the job done to the
highest level.
* A problem solver who looks for creative solutions when met with a challenge - and we’ll be there to help, too.
* Lots of our events happen around concerts in the evenings so a willingness to work out of traditional working hours, including
weekends and evenings is a must. You’ll get the time back in lieu.
* Comfortable and competent using Microsoft Word, Excel and Outlook.
It also helps if you have
* Previous experience in event planning or coordination, preferably in a similar role.
* An understanding of what fundraising is about, and how it supports places like The Glasshouse.
* If you have experience of using CRM systems that’s great, but don’t worry if you don’t, we’re happy to give you some training.
* Confident in basic design on PowerPoint, Canva or InDesign would be an advantage.
* The Glasshouse is the place where music lives and grows, if you have a passion for music, you’ll fit right in.
About the role of Development Events Coordinator at The Glasshouse
Your responsibilities:
As the Development Events Coordinator, you’ll be a key member of the fundraising team, making events happen for supporters and
stakeholders inside and outside our building. You’ll work closely with colleagues across the organisation, to make sure our events
go off with a bang and make a lasting impression on guests.
Here are the key day-to-day responsibilities:
* Manage all admin-related events tasks, like guest lists and booking suppliers.
* Lead on set up and logistics for internal and external events.
* Draft invites and send them out using MailMerge and Microsoft forms to track RSVPs.
* Take charge of who gets what invite by keeping on top of guestlists.
* Compile detailed and accurate event briefing notes.
* Take a lead on our events overview for the year ahead.
* Represent the fundraising team at internal events meetings.
* Use our CRM system, Tessitura, to log all of our event-related admin.
* Log event budgets and manage invoicing.
* Other development related admin tasks as required.
But don’t worry If you’re not a perfect match for the job description and criteria, we’d love you to apply anyway. We are more
interested in your determination, positivity, and willingness to get stuck in.
Our commitment to your development
At The Glasshouse, we’re always learning. And we know that when it comes to training, everyone is different. So you’ll work
closely with your manager to identify what your training journey will look like. If you have a specific interest or you would
like to develop your skills in a certain area, we want to hear about it.
This may be through gaining a qualification, on-the-job training or learning within your team, but whatever path you take, through
training and support, we’ll help you develop the skills and knowledge you need to thrive in your role.
Diversity, Equality, and Inclusion
At The Glasshouse, we encourage a working environment that’s welcoming, inclusive, and diverse. Different backgrounds, views and
experiences are valued so everyone can be themselves.
Our venue and programmes are for everyone, so we want to make sure this opportunity is available to everyone, no matter your
background or the challenges you’ve faced.
For example, we would love to hear from you if you:
* Are D/deaf. Have a disability, learning difficulty or significant long -term health condition which affects your daily life
* Describe yourself as neurodiverse (this might include dyslexia, dyspraxia, dyscalculia, ADHD, autistic spectrum, and others)
* Grew up in a family receiving Universal Credit or state benefits
* Have ever lived in council or social housing or been on the housing register
* Have ever lived in sheltered accommodation or experienced homelessness
* Experienced being in care at any point in your life
* Have been a refugee or asylum seeker
* Are from the African, South, East and South–East Asian, Middle East, Latinx or North African diaspora, or have experienced
racism
* These are some common examples of challenging circumstances but there may be others. Everyone is welcome to apply.
* We do not discriminate because of race, colour, religion, gender or gender identity, sexual orientation or expression, age,
disability or any other protected characteristic as outlined in the Equality Act 2010.
Safeguarding children, young people and adults at risk
We are committed to safeguarding and promoting the welfare of children, young people and adults at risk and expect all of those
that work with us to share this commitment. We operate a robust safeguarding framework and continuous assessment and development
to support safer working practice across out workforce. Our roles are subject to a safer recruitment process which includes
relevant background checks and the disclosure of criminal records, sanctions, and investigations where appropriate.
Our application process
Closing date for applications: 12 noon, 26th April 2024
Interview date: 9th & 10th May 2024
We understand that interviews can be a nerve-racking experience. We want you to feel comfortable so you can be yourself and
shine!
If you have any questions about the role or the application process, please contact Lois, People Coordinator at
recruitment@theglasshouseicm.org [recruitment@theglasshouseicm.org]
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.