Administrator to Executive Assistant
| Posting date: | 20 April 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 20 May 2024 |
| Location: | Leeds , LS12 6DB |
| Company: | Maria Mallaband Care Group |
| Job type: | Permanent |
| Job reference: | VA008042 |
Summary
About the Role
Administrator to Executive Assistant
The Administrator to Executive Assistant will be responsible for providing administrative support to the Executive Assistant and the Executive Team including, but not limited to, booking UK travel, reconciling credit cards, and reception cover.
This position requires that you are highly organised, can effectively manage competing deadlines and tasks and are comfortable interfacing with all levels of internal management and staff as well as external clients in a fast-paced environment. You will need to maintain and protect highly confidential corporate information and work independently with minimal supervision or direction.
Role Requirements
- Assist with Group Travel and cover for any absence/annual leave. (will be fully trained in Group Travel)
- Reception cover for any absence/annual leave (will be fully trained in Reception)
- WebExpenses for the PA team
- Assist with Office Manager Tasks
- Assist the team with general administrative duties.
Experience
- Experience within an administrative role.
- Ability to treat sensitive/confidential information with appropriate discretion.
- Strong sense of urgency, adaptability, flexibility, and resourcefulness.
- The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines.
- Proven competencies in software applications and programs, particularly Microsoft Office, including Excel, Word, Power Point, and Outlook.
- Good working knowledge of office equipment and procedures including computers, photocopiers, printers, telephone systems, filing systems, etc.
- Must possess personal tact, discretion, and good judgement.
- Excellent time management skills with respect to prioritisation and self-management.
- Excellent written and verbal communication skills.
Benefits
- 4x salary life assurance – company funded after 6 months service.
- Pension Scheme with Royal London
- Personal car leases via salary sacrifice*/*
- Benefits platform – discounts across multiple retailers (supermarkets, High Street etc), leisure providers, hospitality etc. Online and instore discounts
- Vectis Card – instant discount card
- 25 days holiday plus bank holidays
- Holiday Flex – purchase additional holiday*
- Simply Health – company funded, providing cashback for prescriptions, optical and dental costs 24/7 virtual GP access plus more for you and up to 4 children*
- Enhanced Company Maternity, Paternity, Adoption pay, plus £200 new child payment
- Flexible working patterns
- Cycle to work scheme*/**
- Recommend a friend
- Service recognition
- Training support and development opportunities
- Employee Assistance Programme
- Wellbeing support
- Discounted gym membership
- Eligible for a Blue Light Card
- Subsidised BHSF Sick Pay Cover
- BHSF, Life Cover, Cancer Cover, Personal Accident Cover
- Free The Company Shop membership
- Free Will Service
- Concerts for Carers
*Benefits require completion of a 12-week probationary period before they can be accessed.
**Benefit subject to deduction not taking colleague below National Living Wage
Proud member of the Disability Confident employer scheme