Senior Administrator
| Posting date: | 19 April 2024 |
|---|---|
| Salary: | £25,147.00 to £27,596.00 per year |
| Additional salary information: | £25147.00 - £27596.00 a year |
| Hours: | Full time |
| Closing date: | 05 May 2024 |
| Location: | West, LN1 1FS |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9274-24-0371 |
Summary
To provide full administrative support to the locality Service Manager, including where needed Team Managers. This may include dealing with incoming mail, the provision of minute taking, preparation and distribution service and maintaining details of the teams whereabouts and ensuring good communication flows both internal and external to the service and the Trust. In addition to item 2 (Main duties of the job) above, duties will include: Organising training schedules Diary management Supporting and preparing training sessions Liaising with internal and external providers, including Education Providers Gathering information Inputting data accurately Navigating and updating clinical systems and electronic databases Supporting meetings, including the arranging, distribution of papers and note / minute taking Ensuring good communication flows at all times through effective liaison Maintaining the services shared online workspace To respond to queries and incoming calls, emails and face to face interactions on a daily basis To ensure confidentiality is maintained at all times adhering to Trust and national policy regarding same. Managing own workload, seeking advice when required Performing routine office procedures including typing of reports, letters and other documents, opening and distributing correspondence, dealing with outgoing post, photocopying, filing, scanning and faxing in accordance with current trust procedures. Using communication, word processing and organisation skills Providing support to the service manager and team, including reports, letters, e-mails and minutes. To have a thorough working knowledge of electronic systems including e mail, online workspaces, Clinical systems and Datix and to update these systems in a timely and accurate manner where required. To ensure essential paperwork and policies within the team are kept up to date, informing staff of changes and new policies. To prepare and process documentation in respect of the electronic ordering, receipting and payment of stationary and goods in accordance with Standing Financial Instructions. To maintain a records system within the area of responsibility including the accurate scanning of documents and compilation of records, in accordance with the Trust Records Management and Information Governance Policy. To maintain, distribute and collate accurate information and statistics to ensure optimum usage of facilities and assist the Service Manager in monitoring statistics, supporting to ensure that statutory performance and contracting data is up to date. To recognise the need for flexibility and be willing to undertake extra duties, as and when required, that are commensurate with the grade and responsibilities of the post. This could include providing cover for other admin staff within the service, including those in other areas, across the county. To work flexibly to meet the needs of the locality teams. You may occasionally be asked to undertake such other duties that are deemed necessary in order to support business continuity within the Trust. This will only include tasks where you are appropriately trained.