Estates and Projects Administration Manager
| Posting date: | 18 April 2024 |
|---|---|
| Salary: | £40,701.00 to £48,054.00 per year |
| Additional salary information: | £40701.00 - £48054.00 a year |
| Hours: | Full time |
| Closing date: | 02 May 2024 |
| Location: | London, N18 1QX |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | C9393-24-0308 |
Summary
Liaise with other project team members to ensure that all Estates compliance improvement works for the Trust are planned and expedited within agreed response times, to a satisfactory, professional, and technical standard and in accordance with Trust. Responsible to the Estates and Projects Lead for the implementation of an on-going programme of change, ensuring a safe, quality-orientated, value for money service is provided to the Trust. The post holder will liaise with other project team members to ensure all Estates VEs (Variation Enquiries) and REMEs (Retained Estate Major Events) are managed and expedited in accordance with Trust and departmental policies and procedure. Liaise with other project team members to ensure that expenditure for directly employed staff, contractors and materials are contained within delegated budgets and that all Estates recharges and Service Level Agreement fees are kept up to date. Develop electronic filing systems for ease of retrieval of project records. Audit Project Co Service Provider reactive and qualitative tasks to ensure they are delivered within agreed parameters and protocols as identified within the Project Agreement Provide compliance information to ensure service delivery and continuity problems are resolved in a timely manner. Actively contribute on a continuing basis to the production of the Estate Risk Register maintaining the validity of the information on an on-going basis. Maintain the Datix register for the Department, including responding, where appropriate, or assisting in preparation of responses, which may involve liaison with Governance and occasionally third parties. Assist the Estates and Projects Lead with collation of information required for the preparation of the annual ERIC (Estates Return Information Collection) return a vital NHS-wide annual return that is reported to Parliament. Monitor, both with Project Co and on own initiative, the degree of compliance of the facilities, both PFI and retained estate, with output specifications and performance specifications set out in the Project Agreement Assist the Estates and Projects Lead to liaise with the utility companies and collate energy consumption and invoices to facilitate performance monitoring Liaise with NHSI/E, NHE Estates and other Trusts generally with respect to sharing of information and making returns of information as required on an ad-hoc basis Liaise as appropriate with the Head of Department on Estates related matters Contribute to Estate related policy development within designated timeframes Assist in the implementation and management of all delegated agreed and detailed cost improvement programs (CIPs) Communicates Trust-wide through regular information exchanges. Assist the team ensuring that Project Co deliver the Hard Facilities Management services to the required service specification standards which includes but is not limited to the Law/Statute (Acts and Regulations) British Standards, HTMs, HBNs, HGNs, good working practice Assist the team to maintain an up to date PFI Hard Facilities Management Service Risk Register in accordance with the Trusts Risk Management procedures Undertake planned and unannounced site visit/audits of the Project Co Service Providers activities and providing departmental feedback of findings. The post holder will aid the Trust Finance Department during the monthly verification exercise of the projects completed. Liaise with the Estates and Projects Lead with respect to joining performance monthly audit meetings, including Project meetings Ensure that effective audit trails are developed, maintained, and reviewed to support any change to the Project Agreement or any other documentation specific to projects or services. Equality & Diversity, to promote equality and value diversity.