Proud to Care Hub Administrator
| Posting date: | 18 April 2024 |
|---|---|
| Salary: | £22,816.00 to £24,336.00 per year |
| Additional salary information: | £22816.00 - £24336.00 a year |
| Hours: | Full time |
| Closing date: | 02 May 2024 |
| Location: | Barnsley, S75 2PY |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | D9133-925RRR |
Summary
Communication and relationships Acting as first point of contact for the Proud to Care Hub, responsible for opening, logging and distributing mail, answering telephone calls and emails from employers, job seekers, colleagues and partners, providing information, directing and prioritising queries as appropriate. Communicate with a variety of individuals within the partnership which includes Barnsley Council and NHS South Yorkshire e.g., staff at all levels, job seekers, employers both verbally and in writing. Acknowledge the sensitive nature of the topics discussed and use skills of tact, diplomacy when deemed appropriate. Promote a positive image of the Hub in all dealings; being professional, tactful and helpful. Planning and organisation Plan and carry out administrative tasks, working independently, taking guidance and advice from line manager. Support with arrangement of meetings and / or events, including setting up and clearing of rooms and refreshments Organise documentation and types correspondence Finance and Physical Resources Support financial processes as required: monitoring and ordering of stationary / supplies, maintaining accurate records and ensuring delivery / receipt. Supporting invoice processes. Information Resources Input specific data and information into local databases and spreadsheets in line with local processes and protocols, maintaining thereafter as required. Recording actions in meetings to produce notes using agreed templates and procedures. Processing of documents, including distribution and collation of materials/responses as required. Maintain confidentiality of all sensitive information