Senior Medical Secretary | North West Anglia NHS Foundation Trust
| Posting date: | 17 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £25,147 - £27,596 per annum |
| Hours: | Full time |
| Closing date: | 17 May 2024 |
| Location: | Huntingdon, PE29 6NT |
| Company: | North West Anglia NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6232441/176-F-6232441 |
Summary
Managing the provision of an efficient secretarial team with regards to typing, filing and administrative support service to Consultants and Nurse Specialists and their medical team to ensure the provision of an effective service, which is receptive to the needs of the patient and responsive to Trust requirements.
• To perform all secretarial and administration tasks required to meet the needs of the service.
• To act as first point of contact for all enquiries using tact, diplomacy and confidentiality, using personal judgement and acquired knowledge assess each situation and deal with it appropriately.
• Line manage junior members of the team and deal with all aspects of their development including MPAs, sickness, and annual leave. Ensure appropriate delegation of tasks.
• To undergo training as necessary to meet the needs of new developments.
• To work flexibly across specialty teams as required
• To provide administrative support in the Outpatient clinics as required by the Consultants and Nurse Specialists and Administration Pathway Co-ordinator.
• To ensure an efficient audio typing and administration support service within a specialty and other specialties within the department as and when necessary.
Key Duties:
• Working with our Pathway Co-ordinator to maintain the daily running of the office for gynaecology service at Hinchingbrooke Hospital
• Maintain tracking of patients
• Line management of junior staff
• Audio typing of correspondence/results when required
• Dealing with telephone enquiries
• Validating Pathways
We are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.
We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates form our local communities.
Benefits to you
• 27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff);
• NHS Pension Scheme:
• Flexible working opportunities;
• Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
• Career development and training;
• Wellbeing support and activities;
• In-house physiotherapy Service;
• On-site canteens with subsidised meals;
• Subsidised staff parking (currently free).
• Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough
The post-holder will help to facilitate the smooth running of relevant areas of the Division
General administrative duties, as required, to include:
• Typing, photocopying and emailing of information, including distribution of copies to appropriate destinations.
• Manage junior staff in relation to annual leave, sickness
• Manage performance of staff and carry out Performance related meetings if required.
• Ensure that the service is covered by co-ordinating said leave to ensure adequate support at all times working with the rota co-ordinator.
• Carry out MPAs
• Ensure all staff are compliant with Mandatory training.
• In conjunction with Administration Pathway Co-ordinator carry out any performance issue meetings
• Delegation of work to junior staff where appropriate
• Training of junior staff in aspects of all work so that the service can be covered at all times using cross cover at all times
• Act as mentor for staff at all times to provide support and encouragement
This advert closes on Thursday 2 May 2024