Administrator - People Directorate | Berkshire Healthcare NHS Foundation Trust
| Posting date: | 16 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £24,008 - £25,553 per annum pro rata (Incl. HCAS) |
| Hours: | Part time |
| Closing date: | 16 May 2024 |
| Location: | Bracknell, RG12 2UT |
| Company: | Berkshire Healthcare NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6232651/371-CS117 |
Summary
Are you an experienced and confident administrator looking for a new challenge? Come and join us in our ‘CQC rated Outstanding’ Trust as an Administrator and valued member of the People Directorate. We need someone with excellent organisation and communication skills to support our People Business Manager and Director of People.
You should already have knowledge and experience of using a variety of software Microsoft Office programmes/packages, including Word, Excel and PowerPoint. You would also have knowledge and experience of managing diaries, taking meeting minutes and managing office systems to the highest standards. You’ll need to communicate effectively and maintain relationships with a range of stakeholders, both within Berkshire Healthcare and the organisations we work with.
This is a part time role, working 18.75 hours a week (2.5 days a week), of which one must include a Friday.
In line with our hybrid working policy, much of your time in this role will be based at home, but you will be required when necessary to attend meetings face to face.
• To work closely with and support the day-to-day work of the People Directorate Business Manager and Director of People
• To be a central point of contact for the People Directorate business management team and maintain relationships across the directorate, assisting in the development and maintenance of efficient and effective office procedures.
• Plan and arrange meetings and events which may be internal or external to the service, ensuring all necessary arrangements are made, such as room bookings, refreshments and travel etc.
• Full diary management for the Director of People and booking of meetings and where necessary, venues, for members of the senior leadership team.
• Organise incoming emails for the Director of People, highlighting priority communications and ensuring timely responses to information and requests are received.
• Attend designated meetings both on teams and face to face where the information may be complex and sensitive, taking and transcribing minutes. Distribute information prior to and after meetings in a timely way.
• Type confidential correspondence, reports and other documentation to a high standard within agreed timescales.
• Communicate and actively model behaviours which promote a culture which values and respects diversity, to foster an inclusive and a supportive environment.
Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated ‘outstanding’ by the CQC, we’re committed to providing the best possible care to people across Berkshire.
We value diversity and are proud to be a Stonewall Top 100 Employer.We work hard to create an inclusive environment where you’ll be supported by friendly and professional colleagues to flourish.
Our values at Berkshire Healthcare:
• Caring for and about you is our top priority
• Committed to providing good quality, safe services
• Working Together with you to develop innovative solutions
We welcome people who share these values to come and work for us.
Benefits of working for us include:
• Flexible working options to support work-life balance.
• 27 days’ annual leave rising with service + opportunity to buy and sell
• Generous NHS pension scheme
• Excellent learning and career development opportunities
• ‘Cycle to Work’ and car leasing scheme
• Access to a range of wellbeing tools and services
• Discounts at hundreds of popular retailers and restaurants
• Staff networks for race, diversity, disabilities and armed forces community to support equality
• Generous maternity, paternity, adoption and special leave.
• Free parking across Trust sites
The “must haves” for this role:
1. NVQ3, equivalent qualification or previous knowledge and experience of workings in an office and/or customer care environment, undertaking a full range of administrative duties which must include diary management
2. Proactive approach and able to act with discretion around sensitive and confidential information
3. Knowledge and experience of using a variety of software Microsoft Office programmes/packages, including Word, Excel and PowerPoint
4. Ability to work effectively in a team and to work unsupervised and on initiative, managing own workload
For further information about the role, please see attached job description and person specification.We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted. For further application tips – see the help with your application document attached once you click apply.
If you’re someone who shares our passion for excellence and care, you belong at Berkshire Healthcare!
We welcome a conversation about flexibility and any other questions you may have. Please don’t hesitate to contact: Karen Smythe on email:karen.smythe@berkshire.nhs.ukwho’ll be delighted to help.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.
This advert closes on Tuesday 23 Apr 2024
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