Governance Administration Officer
| Posting date: | 13 April 2024 |
|---|---|
| Salary: | £16.96 per hour |
| Additional salary information: | per hour PAYE |
| Hours: | Full time |
| Closing date: | 11 May 2024 |
| Location: | Maidstone, Kent, ME16 9QQ |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | QAD 1742/1104 |
Summary
What's involved with this role:
QAD 1742/1104
Role: Governance Administration Officer
Contract Length: Anticipated 3 months
Hours: 37.5 hours per week
Location: HYBRID WORKING Maidstone Hospital but will need to be cross-site and from home (Maidstone ME16 9QQ)
Pay Rate: £16.96 per hour PAYE
Summary:
The Governance Officer will support the Deputy Trust Secretary and the Trust Secretary in delivering the highest standards of corporate governance in the Trust, ensuring compliance with the regulatory framework, Trust licence, relevant legislation and Trust Constitution. The role will ensure that meetings of the Board Sub-committees are run efficiently and effectively by providing comprehensive administrative support including minute taking and being a key contact for Committee members.
Providing comprehensive administrative service to the Board Sub committees as required. The postholder will be expected to work on their own authority and initiative, prioritising their own time to ensure that deadlines are met, and work in collaboration with the Chair, Non-Executive Directors, Chief Executive and Executive Directors of the Trust, Executive Assistants supporting the Executive Team, and partnership organisations.
Experience;
Must be able to embrace working in a dynamic and demanding office environment, while maintaining a high level of focus and attention to detail on specific tasks.
Experience in a corporate governance role and minute taking at Board/Committee level
Awareness of best practice in relation to the organisation and conduct of high-level meetings
A proven track record of building personal and professional credibility, maintaining confidence and establishing highly effective relationships with a range of stakeholders including Board and Committee members, management and staff
Skills and attributes;
Strong evidence of experience in handling complex arrangements to a high degree of accuracy, timeliness and effectiveness, including managing multiple deadlines.
Producing accurate and professional committee level minutes for corporate organisations
Reporting accurate, complete and timely reports
Excellent communication skills with sensitive information, including the ability to communicate information/agreement with individuals at all levels in the Organisation
Understanding the relationship between the Trust Chair, Chief Executive, Executive and Non-Executive Directors
Ability to offer constructive and well thought through feedback to the Committee Chairs in order to support them effectively
Ability to exert influence to ensure objectives and deliverables are met
Excellent problem-solving skills
Exceptional interpersonal skills
Excellent written and oral communication, attention to detail and the ability to write fluently with a high level of accuracy
Highly developed presentation skills, IT literate, email and MS Office functions
Ability and willingness to work with a high degree of flexibility in approach and attitude
Self-motivated with the ability to motivate others
Team player while able to work independently
Able to learn from experience and adapt to changes and new challenges
Qualifications;
Educated to degree level or with a comparable work experience
Evidence of continuous professional development
Membership of Institute of Chartered Secretaries and Administrators (ICSA), or equivalent is desirable
Currently undertaking ICSA qualification is desirable
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
Your availability to work either immediately, or at short notice.
Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
Please refer to the Role Requirements section above - your CV must address the requirements listed.
Other preferable/desirable details to include on your CV, if applicable:
Any local authority/public sector experience
Any relevant qualifications held or being studied for.
If you are interested in this role, please email your CV back to tania.speed@tclrec.com
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Job Ref: QAD 1742/1104
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.