eProcurement Support Officer
| Posting date: | 11 April 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 11 May 2024 |
| Location: | Morpeth, NE61 2EF |
| Company: | The Jeya Group Ltd |
| Job type: | Temporary |
| Job reference: |
Summary
We are looking for eProcurement Support Officer that will to undertake sourcing activities (processing of Purchase Orders and Requests for Quotes) and assist with the organisation and provision of general support to senior colleagues by undertaking a range of administrative tasks
Duties and key result areas:
1. To undertake sourcing activity (processing of Purchase Orders and Requests for Quote) in accordance with agreed corporate procurement processes, the Council’s Financial Regulations and other statutory regulations including EU Public Procurement in a timely and accurate manner.
2. To build strong working relationships with stakeholders and suppliers to ensure the Council receive quality and value for money during all procurement activites (< £50K).
3. To ensure the Council’s Corporate Contract Register and electronic procurement systems are accurately maintained and that information is accurately recorded in a timely manner.
4. Contribute to the induction, appraisal, training and development of less experienced colleagues, acting as coach and mentor as necessary.
5. Individually and as part of the team provide general office support, handling mail, dealing with callers/visitors, filing, photocopying, collation, fax, lamination, binding, maintaining and issuing stock in accordance with corporate and service standards.
6. Develop administrative systems in order to meet specific local requirements.
7. Maintain information systems such as filing, service, client or asset records, booking systems and reference materials in a manner that ensures accuracy, confidentiality, rapid access and ease of use.
8Assist with more complex support work to investigate, collate, record, manipulate, extract and distribute data in accordance with predetermined boundaries or as instructed.
9. Respond to more complex or detailed enquiries both verbally and in writing.
10. Arrange meetings, attending and taking accurate, straightforward notes as requested.
11. Arrange corporate hospitality and organise accommodation and travel for service staff as requested.
12. Process accounts for payment, reconcile errors and omissions and liaise with suppliers as necessary.
13. Ensure care and reconciliation of petty cash and other amounts of cash or cheques.
14. Deal with external sources (clients, suppliers, public, other public bodies) resolving non-routine queries and problems. 15. Prepare material for committees, working groups, team meetings.
16. Maintain impress accounts and local accounts in accordance with Financial Regulations.
17. Undertake any other duties and responsibilities consistent with the nature, level and grade of the post.
· The candidates must have:
A good general education demonstrating numeracy and literacy.
· NVQ Level 2 or equivalent in a business related discipline
· Considerable experience in a similar role covering a broad range of support tasks and procedures
Experience in using office applications on a personal computer.
· Writes clearly, succinctly and correctly.
· Able to quickly and accurately manipulate numerical data using all arithmetic functions.
· Ability to organise self and work without constant supervision.
· Skilled in using office applications on a personal computer.
· Able to apply technology in new work-related situations.
· Able to follow instructions and procedures without constant supervision.
· Ability to form appropriate relationships quickly.
· Works in a systematic and orderly manner.
· Knowledge of a broad range of work related tasks and procedures together with the operation of associated tools and equipment.
· Usually works in a seated position. Some standing, walking, stretching or lifting. Regular periods of concentrated mental attention with some pressure from deadlines, interruptions and conflicting demands.
Contact with the public may result in some emotional demands.
· Minimal exposure to disagreeable, unpleasant or hazardous conditions.
· A commitment to providing a quality administrative support service. Reliable and keeps good time.
Demonstrates integrity and upholds values and principles. Promotes equal opportunities and diversity in all aspects of work. Appropriately follows instructions to achieve set objectives.
· Works collaboratively to achieve team spirit.
Adapts to change by adopting a flexible and cooperative attitude.
2/3 days initially in the office, then down to 1 day after training is complete
Job Type: Temporary contract
Rate: £12.18 per hour
Duties and key result areas:
1. To undertake sourcing activity (processing of Purchase Orders and Requests for Quote) in accordance with agreed corporate procurement processes, the Council’s Financial Regulations and other statutory regulations including EU Public Procurement in a timely and accurate manner.
2. To build strong working relationships with stakeholders and suppliers to ensure the Council receive quality and value for money during all procurement activites (< £50K).
3. To ensure the Council’s Corporate Contract Register and electronic procurement systems are accurately maintained and that information is accurately recorded in a timely manner.
4. Contribute to the induction, appraisal, training and development of less experienced colleagues, acting as coach and mentor as necessary.
5. Individually and as part of the team provide general office support, handling mail, dealing with callers/visitors, filing, photocopying, collation, fax, lamination, binding, maintaining and issuing stock in accordance with corporate and service standards.
6. Develop administrative systems in order to meet specific local requirements.
7. Maintain information systems such as filing, service, client or asset records, booking systems and reference materials in a manner that ensures accuracy, confidentiality, rapid access and ease of use.
8Assist with more complex support work to investigate, collate, record, manipulate, extract and distribute data in accordance with predetermined boundaries or as instructed.
9. Respond to more complex or detailed enquiries both verbally and in writing.
10. Arrange meetings, attending and taking accurate, straightforward notes as requested.
11. Arrange corporate hospitality and organise accommodation and travel for service staff as requested.
12. Process accounts for payment, reconcile errors and omissions and liaise with suppliers as necessary.
13. Ensure care and reconciliation of petty cash and other amounts of cash or cheques.
14. Deal with external sources (clients, suppliers, public, other public bodies) resolving non-routine queries and problems. 15. Prepare material for committees, working groups, team meetings.
16. Maintain impress accounts and local accounts in accordance with Financial Regulations.
17. Undertake any other duties and responsibilities consistent with the nature, level and grade of the post.
· The candidates must have:
A good general education demonstrating numeracy and literacy.
· NVQ Level 2 or equivalent in a business related discipline
· Considerable experience in a similar role covering a broad range of support tasks and procedures
Experience in using office applications on a personal computer.
· Writes clearly, succinctly and correctly.
· Able to quickly and accurately manipulate numerical data using all arithmetic functions.
· Ability to organise self and work without constant supervision.
· Skilled in using office applications on a personal computer.
· Able to apply technology in new work-related situations.
· Able to follow instructions and procedures without constant supervision.
· Ability to form appropriate relationships quickly.
· Works in a systematic and orderly manner.
· Knowledge of a broad range of work related tasks and procedures together with the operation of associated tools and equipment.
· Usually works in a seated position. Some standing, walking, stretching or lifting. Regular periods of concentrated mental attention with some pressure from deadlines, interruptions and conflicting demands.
Contact with the public may result in some emotional demands.
· Minimal exposure to disagreeable, unpleasant or hazardous conditions.
· A commitment to providing a quality administrative support service. Reliable and keeps good time.
Demonstrates integrity and upholds values and principles. Promotes equal opportunities and diversity in all aspects of work. Appropriately follows instructions to achieve set objectives.
· Works collaboratively to achieve team spirit.
Adapts to change by adopting a flexible and cooperative attitude.
2/3 days initially in the office, then down to 1 day after training is complete
Job Type: Temporary contract
Rate: £12.18 per hour