Accounts Assistant Sales Ledger
| Posting date: | 09 April 2024 |
|---|---|
| Salary: | £30,693.00 per year |
| Hours: | Full time |
| Closing date: | 03 May 2024 |
| Location: | CO12 3HH |
| Company: | Harwich Haven Authority |
| Job type: | Permanent |
| Job reference: |
Summary
Job description
Job Title Accounts Assistant (Sales Ledger)
Service Area Finance
Reporting to: Financial Controller
Purpose of job: To be an active part of the finance team, providing comprehensive financial support services across the whole of the Authority. To ensure all income is correctly billed and accounted for and all relevant bank receipts are correctly posted. To liaise with the business where necessary to investigate any discrepancies between operational systems and finance. To ensure all monies owed are collected to terms.
Support the implementation of new systems where appropriate
Hours – 35 hours per week (Hybrid working considered)
Harwich Haven Authority Core Competencies
We expect you to:
• Contribute personally towards the achievement of the five core organisational values – CRAFT (Collaboration, Respect, Accountability, Fairness and Transparency).
• Contribute personally towards creating an all-inclusive workplace culture.
Principle Accountabilities
1. To contribute personally towards the achievement of the five core organisational values – Craft (Collaboration, Respect, Accountability, Fairness and Transparency).
2. To contribute personally towards creating an all-inclusive workplace culture
3. To personally take responsibility for using and managing resources effectively, efficiently and sustainably.
4. To be an active part of the finance team, providing comprehensive financial support services across the whole of the Authority.
5. Maintain the Authority’s Sales Ledger
6. Daily invoicing of shipping, SOP invoices, credit/re-invoicing and cash batch weekly
7. Undertake credit control activities
8. Maintain financial records undertaking general filing as required
9. Prepare documentation needed for month-end reconciliation
10. Undertake account reconciliations month-end procedures
11. Analyse invoiced costs to nominal ledger cost centres
12. Provide cover for Purchase Ledger Accounts Assistant by maintaining the register of purchase orders and supplier invoices, payment of supplier invoices, data input, running payments and preparing pricing notes
13. Assist with other duties including bank reconciliations, bank payments, cash book entries, nominal postings, report writing, petty cash and general account reconciliations
14. Undertake other such duties as requested by your line manager.
Person specification
A professional Accounting qualification or relevant accounting experience gained from a similar environment in processing sales ledger and general accounting activities
Skill groups
Skills we hope you have:
Role-specific technical skills
• Excellent interpersonal skills with an ability to communicate at all levels
• Excellent written and verbal communications skills
• Excellent organisational skills with the ability to prioritise tasks to meet time critical deadlines
• Proactive approach to work and ability to manage own workload
• Attention to detail
• Ability to build and maintain effective working relationships both internally and externally
• Excellent analytical and problem-solving skills.
• Ability to exercise integrity and maintain confidentiality as required by the role
Problem solving
• Ability to work independently.
• Ability to make decisions based on own judgments.
• Ability to communicate effectively
Team working
• Be able to work co-operatively with others to achieve shared goals and improve organisational performance
IT Skills
• Microsoft Office applications (Outlook, Word, Excel)
• Experience of working with accounts software
Data Protection
• Up to date knowledge and understanding of the principles of data protection legislation to ensure compliance.
Health & Safety
• Understand and carry out duties in a manner which is safe for yourself, colleagues, contractors and public in accordance with the Health & Safety at Work Act 1974, to minimise the risk of injury/accident.
The following are any physical or special attributes that apply to this role:
• Flexible
Job Title Accounts Assistant (Sales Ledger)
Service Area Finance
Reporting to: Financial Controller
Purpose of job: To be an active part of the finance team, providing comprehensive financial support services across the whole of the Authority. To ensure all income is correctly billed and accounted for and all relevant bank receipts are correctly posted. To liaise with the business where necessary to investigate any discrepancies between operational systems and finance. To ensure all monies owed are collected to terms.
Support the implementation of new systems where appropriate
Hours – 35 hours per week (Hybrid working considered)
Harwich Haven Authority Core Competencies
We expect you to:
• Contribute personally towards the achievement of the five core organisational values – CRAFT (Collaboration, Respect, Accountability, Fairness and Transparency).
• Contribute personally towards creating an all-inclusive workplace culture.
Principle Accountabilities
1. To contribute personally towards the achievement of the five core organisational values – Craft (Collaboration, Respect, Accountability, Fairness and Transparency).
2. To contribute personally towards creating an all-inclusive workplace culture
3. To personally take responsibility for using and managing resources effectively, efficiently and sustainably.
4. To be an active part of the finance team, providing comprehensive financial support services across the whole of the Authority.
5. Maintain the Authority’s Sales Ledger
6. Daily invoicing of shipping, SOP invoices, credit/re-invoicing and cash batch weekly
7. Undertake credit control activities
8. Maintain financial records undertaking general filing as required
9. Prepare documentation needed for month-end reconciliation
10. Undertake account reconciliations month-end procedures
11. Analyse invoiced costs to nominal ledger cost centres
12. Provide cover for Purchase Ledger Accounts Assistant by maintaining the register of purchase orders and supplier invoices, payment of supplier invoices, data input, running payments and preparing pricing notes
13. Assist with other duties including bank reconciliations, bank payments, cash book entries, nominal postings, report writing, petty cash and general account reconciliations
14. Undertake other such duties as requested by your line manager.
Person specification
A professional Accounting qualification or relevant accounting experience gained from a similar environment in processing sales ledger and general accounting activities
Skill groups
Skills we hope you have:
Role-specific technical skills
• Excellent interpersonal skills with an ability to communicate at all levels
• Excellent written and verbal communications skills
• Excellent organisational skills with the ability to prioritise tasks to meet time critical deadlines
• Proactive approach to work and ability to manage own workload
• Attention to detail
• Ability to build and maintain effective working relationships both internally and externally
• Excellent analytical and problem-solving skills.
• Ability to exercise integrity and maintain confidentiality as required by the role
Problem solving
• Ability to work independently.
• Ability to make decisions based on own judgments.
• Ability to communicate effectively
Team working
• Be able to work co-operatively with others to achieve shared goals and improve organisational performance
IT Skills
• Microsoft Office applications (Outlook, Word, Excel)
• Experience of working with accounts software
Data Protection
• Up to date knowledge and understanding of the principles of data protection legislation to ensure compliance.
Health & Safety
• Understand and carry out duties in a manner which is safe for yourself, colleagues, contractors and public in accordance with the Health & Safety at Work Act 1974, to minimise the risk of injury/accident.
The following are any physical or special attributes that apply to this role:
• Flexible