Senior Medical Staffing Officer | University Hospitals of Leicester NHS Trust
| Posting date: | 08 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £25,147 - £27,596 per annum |
| Hours: | Full time |
| Closing date: | 08 May 2024 |
| Location: | Leicester, LE1 5WW |
| Company: | University Hospitals of Leicester |
| Job type: | Permanent |
| Job reference: | 6140649/358-6140649-ESM |
Summary
The Senior Medical Staffing Officers are accountable to the Medical Workforce Service Manager, ensuring delivery of high quality patient care via services and staff services within the resources available.
This will include ensuring effective co-ordination and monitoring of the rotas for trainees and Trust Grade Medical Staff from Foundation Year One to Consultant level where appropriate, and agreed performance objectives as well as working closely with the, Medical Staffing Operational Manager, Service Managers and Senior CMG Management team on business planning and the development and continuous improvement of patient care processes, and the corporate service delivery.
An opportunity has arisen to join a hugely enthusiastic team within the Specialist Medicine Junior Doctors Administration team at Leicester Royal Infirmary.
The individual will be required as part of a team to manage the on call and ward based rotas for medical staff within the CMG. Duties will also include management of annual and study leave, general enquiries and day to day office administration duties.
The candidate will need to have excellent interpersonal skills and able to problem solve in sometimes challenging circumstances. The nature of the role means that candidates should be flexible with their working patterns and enjoy working at a fast pace.
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
• high-quality care for all,
• being a great place to work,
• partnerships for impact, and
• research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
• we are compassionate,
• we are proud,
• we are inclusive, and
• we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust: http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
• To develop and co-ordinate the delivery of a highly organised and efficient Medical Staffing administrative and clerical service.
• In conjunction with the other Senior Medical Staffing Officers & Admin Manager, to be responsible for the day to day operational management of the service.
• Support the Management Team in the delivery of a quality administrative support service for the Junior doctors ensuring compliance with local, regional and national targets, policies and initiatives. In particular to implement and ensure services are delivered in line with GMC policies and HR processes.
• In conjunction with the other Senior Medical Staffing Officers, facilitate the continuous provision of high quality administrative support to the service users within the Clinical Management Groups and Divisions. Work with the Operational Manager in providing leadership, direction to the service, whilst developing effective working relationships, efficient practices and a motivated workforce.
• Maintain and manage an accurate record of Medical Staffs annual leave/ special leave/study leave/sick leave, ensuring appropriate authorisation is given and highlighting any potential/actual difficulties.
• To Maintain and manage sickness absence via the SMART On-line system for all medical staff and produce reports when requested. Record sickness when on call and highlight any issues to relevant supervising consultant. Predict vacancies and absences and co-ordinate resignations and maternity/paternity leave cover.
• Check all incoming claims and invoices / timesheets for accuracy and monitor locum expenditure. Record and submit all invoices to payroll with correct budget code according to speciality.
• Make all necessary arrangements and co-ordinate the agenda for a monthly ‘Junior Doctors’ Forum/Work force Planning Meeting with a multi-disciplinary Team. Take minutes and distribute. Provide regular feedback on progress with identified issues.
• Lead on managing the rotation of juniors doctors into and out of the departments. Liaise with the Deanery and HR Services about vacancies and appointments ensuring safe and appropriate staffing numbers at all times.
• Manage the Senior Trainees Annual Leave/Study and Professional Leave seeking appropriate approvals were necessary to ensure adequate cover for service delivery.
• Support the management of the Junior Doctors Local Induction every 4 month rotation. This includes ensuring the team have the venue and speakers arranged and have completed all the Induction packs.
• Ensure mandatory Training records, contact information are completed within UHL Policy frame work.
(Please refer to the job description/person specification for further details on the role)
This advert closes on Monday 22 Apr 2024