Contracts & Compliance Administrator
| Posting date: | 03 April 2024 |
|---|---|
| Salary: | £23,000 to £24,000 per year |
| Hours: | Full time |
| Closing date: | 03 May 2024 |
| Location: | Middleton, Manchester |
| Company: | Mantra Learning |
| Job type: | Permanent |
| Job reference: |
Summary
Contracts and Compliance Administrator - £23K - £24K per annum
We are Mantra Learning, the UK’s leading Logistics learning and development organisation. Mantra has supported the skills needs of the logistics sector for over 54 years and is an Ofsted rated grade 2 independent training provider. The Manchester site is well established as the largest specialist logistics training facility in the UK.
Our organisation provides training for people at all levels from supporting individuals to gain work to developing senior managers. We also strive to improve learners’ life prosects by offering programmes such as mental health and wellbeing, digital skills, English and Maths
Through our two key brands of The Job Gym and The National Logistics Academy and utilising several different types of government funding that we have successfully secured, we help thousands of learners each year to gain new skills.
We work with some of the biggest brands in the country, including Aldi, Wincanton and AO, delivering approximately 400 Apprenticeships, over 2500 Large Goods Vehicle licences and 1,100 Forklift Truck licences each year.
The role:
Reporting to the Contracts and Compliance Manager, this role will facilitate and provide support in the development and ongoing contractual and compliance quality assurance and the standard operating procedures.
To support the implementation and management of funding body and programme requirements, providing assurance of compliance with funding and awarding body requirement, by effectively and accurately processing and auditing all documentation to ensure timely payment of income to the organisation.
Your duties include but are not limited to:
Undertake input of timely and accurate data and/or documentation to meet compliance with contract and funding requirements, ensuring all records are checked for accuracy and updated on the management information system.
Audit of data and documentation to meet contract and funding requirements and reporting non-compliance to the department manager.
Ensure effective co-ordination of contracting process and contracts administration.
Produce and develop accurate reports as and when required.
Support with external and internal audits on documentation and date to ensure compliance is maintained to funding requirements.
Support the contracts and compliance manager with the management of all contracts and associated processes.
Undertake input of accurate data and/or documentation to a variety of awarding body systems.
Support in invigilation of exams for learners and administration in line with awarding body requirements.
Coordinate timely allocation and completion of tasks relating to all aspects of exams (to include): student registrations, examination entries, claims, accurate recording of exam results, ILR security and storage of question papers.
Receipt and processing results in MIS system.
Receipt, processing and distribution of certificates.
Support returns for external examinations and registrations for the provision are completed appropriately and within the timescales set by exam boards.
Coordinate the monitoring of exam reports to ensure timely processing of exam registration entries.
Personal Skills and General Competencies:
Understanding of ESFA funding e.g. apprenticeships, AEB and other similar funding.
Effective administration, documentation, systems and processes.
Analytical; you can think strategically, and you can handle complexity
Strong communication skills (both verbal and written).
Good organisational and planning skills; able to co-ordinate multiple projects and competing demands. Takes ownership of tasks, maintaining focus when tight deadlines are required.
Demonstrates a positive attitude, focuses on a ‘can do’ way of thinking, and is willing to accept new challenges.
Self-starter; able to work independently, but as part of a team.
Education and Knowledge
Essential
Level 2 or equivalent experience.
Experience of working cross-department environment within administrative/auditing/reporting role.
Liaison with a wide range of people in a professional environment.
Experience of using management information systems to monitor, audit, track and report on data.
IT and office software experience, including use of Word, Excel and Database.
Desirable
Experience in an education setting.
Experience of Adult Education and Further Education
Use of MIS systems – Maytas preferred.
Experience with PDSAT reports.
Knowledge of funded programmes.
The package
£22,350K – £24K (DOE)
23 days holidays pro rata plus bank holidays
Free parking
Pension scheme
Subsidised on-site café
Discretionary profit related bonus scheme
Subsidised team social events
Mantra Learning Ltd is an equal opportunity employer and we welcome applications regardless of age; disability; gender reassignment; marriage and civil partnership; pregnancy and maternity; race; religion or belief; sex and sexual orientation.
This organisation is committed to safeguarding and promotes the welfare of all leaners and expects all staff to share this commitment. We also prioritise the safeguarding and welfare of all staff.
We are Mantra Learning, the UK’s leading Logistics learning and development organisation. Mantra has supported the skills needs of the logistics sector for over 54 years and is an Ofsted rated grade 2 independent training provider. The Manchester site is well established as the largest specialist logistics training facility in the UK.
Our organisation provides training for people at all levels from supporting individuals to gain work to developing senior managers. We also strive to improve learners’ life prosects by offering programmes such as mental health and wellbeing, digital skills, English and Maths
Through our two key brands of The Job Gym and The National Logistics Academy and utilising several different types of government funding that we have successfully secured, we help thousands of learners each year to gain new skills.
We work with some of the biggest brands in the country, including Aldi, Wincanton and AO, delivering approximately 400 Apprenticeships, over 2500 Large Goods Vehicle licences and 1,100 Forklift Truck licences each year.
The role:
Reporting to the Contracts and Compliance Manager, this role will facilitate and provide support in the development and ongoing contractual and compliance quality assurance and the standard operating procedures.
To support the implementation and management of funding body and programme requirements, providing assurance of compliance with funding and awarding body requirement, by effectively and accurately processing and auditing all documentation to ensure timely payment of income to the organisation.
Your duties include but are not limited to:
Undertake input of timely and accurate data and/or documentation to meet compliance with contract and funding requirements, ensuring all records are checked for accuracy and updated on the management information system.
Audit of data and documentation to meet contract and funding requirements and reporting non-compliance to the department manager.
Ensure effective co-ordination of contracting process and contracts administration.
Produce and develop accurate reports as and when required.
Support with external and internal audits on documentation and date to ensure compliance is maintained to funding requirements.
Support the contracts and compliance manager with the management of all contracts and associated processes.
Undertake input of accurate data and/or documentation to a variety of awarding body systems.
Support in invigilation of exams for learners and administration in line with awarding body requirements.
Coordinate timely allocation and completion of tasks relating to all aspects of exams (to include): student registrations, examination entries, claims, accurate recording of exam results, ILR security and storage of question papers.
Receipt and processing results in MIS system.
Receipt, processing and distribution of certificates.
Support returns for external examinations and registrations for the provision are completed appropriately and within the timescales set by exam boards.
Coordinate the monitoring of exam reports to ensure timely processing of exam registration entries.
Personal Skills and General Competencies:
Understanding of ESFA funding e.g. apprenticeships, AEB and other similar funding.
Effective administration, documentation, systems and processes.
Analytical; you can think strategically, and you can handle complexity
Strong communication skills (both verbal and written).
Good organisational and planning skills; able to co-ordinate multiple projects and competing demands. Takes ownership of tasks, maintaining focus when tight deadlines are required.
Demonstrates a positive attitude, focuses on a ‘can do’ way of thinking, and is willing to accept new challenges.
Self-starter; able to work independently, but as part of a team.
Education and Knowledge
Essential
Level 2 or equivalent experience.
Experience of working cross-department environment within administrative/auditing/reporting role.
Liaison with a wide range of people in a professional environment.
Experience of using management information systems to monitor, audit, track and report on data.
IT and office software experience, including use of Word, Excel and Database.
Desirable
Experience in an education setting.
Experience of Adult Education and Further Education
Use of MIS systems – Maytas preferred.
Experience with PDSAT reports.
Knowledge of funded programmes.
The package
£22,350K – £24K (DOE)
23 days holidays pro rata plus bank holidays
Free parking
Pension scheme
Subsidised on-site café
Discretionary profit related bonus scheme
Subsidised team social events
Mantra Learning Ltd is an equal opportunity employer and we welcome applications regardless of age; disability; gender reassignment; marriage and civil partnership; pregnancy and maternity; race; religion or belief; sex and sexual orientation.
This organisation is committed to safeguarding and promotes the welfare of all leaners and expects all staff to share this commitment. We also prioritise the safeguarding and welfare of all staff.