Secretary / Senior Administration Assistant
| Posting date: | 03 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £22,816 - £24,336 per annum, pro rata |
| Hours: | Part time |
| Closing date: | 03 May 2024 |
| Location: | Doncaster, DN4 8JS |
| Company: | Rotherham Doncaster & South Humber NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6198970/376-DCGP-015-A |
Summary
A Vacancy at Rotherham Doncaster and South Humber NHS Foundation Trust.
An exciting opportunity has arisen for a part-time Secretary / Senior
Administration Assistant to work within St Johns Hospice. The role involves
providing administration support for the Service Manager.
The successful applicant will work under the supervision of the Service
Manager to provide an efficient, effective and confidential secretarial and
administrative duties to a nominated Service Manager. To provide
administrative support to meetings including preparing agendas and taking
accurate minutes at the relevant meetings.
The post holder will be expected to work using their initiative whilst working in partnership with key agencies. Communication and team working are essential skills to succeed in this role.
The post holder will work flexibly over three days (provide cover for annual
leave and sickness absence) 8.30am to 4.30pm within the Palliative Care and Long Term Conditions Team.
• Provide a senior confidential, quality administrative service to an identified branch of services.
• To communicate effectively, accurately and professionally, applying discretion and empathy where necessary, with written, telephone and face to face contact, with patients, visitors, other Trust staff and external agencies.
• Have an understanding/knowledge and be able to work towards the KPI’s and targets set by the commissioners.
• Provide and receive routine information to work colleagues and clients. Exchange information with clients requiring tact and diplomacy.
• Maintain quality in own work and encourage others to do so whilst working as an effective and responsible senior team member.
• Update annual leave rota and daily cover rota to ensure there is adequate cover at all times
• Ensure the smooth running of the administration staff ensuring all areas/clinics are covered on a day to day basis; including liaising with clinical staff when required
• Deal with any day to day problems that arise within the admin team such as staffing issues, technological issues ensuring effective resolution and continuity of services
• To ensure appropriate dissemination and implementation of Trust Policies and Procedures within the admin team
Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.
We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.
We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values.
To find out more about working for RDaSH and the fantastic benefits we offer visit our website:
https://workwithrdash.co.uk/
We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:
https://youtu.be/WMJSkLoTk4Q
Please view the attached job description and person specification to view the full details about the role.
This advert closes on Wednesday 17 Apr 2024
An exciting opportunity has arisen for a part-time Secretary / Senior
Administration Assistant to work within St Johns Hospice. The role involves
providing administration support for the Service Manager.
The successful applicant will work under the supervision of the Service
Manager to provide an efficient, effective and confidential secretarial and
administrative duties to a nominated Service Manager. To provide
administrative support to meetings including preparing agendas and taking
accurate minutes at the relevant meetings.
The post holder will be expected to work using their initiative whilst working in partnership with key agencies. Communication and team working are essential skills to succeed in this role.
The post holder will work flexibly over three days (provide cover for annual
leave and sickness absence) 8.30am to 4.30pm within the Palliative Care and Long Term Conditions Team.
• Provide a senior confidential, quality administrative service to an identified branch of services.
• To communicate effectively, accurately and professionally, applying discretion and empathy where necessary, with written, telephone and face to face contact, with patients, visitors, other Trust staff and external agencies.
• Have an understanding/knowledge and be able to work towards the KPI’s and targets set by the commissioners.
• Provide and receive routine information to work colleagues and clients. Exchange information with clients requiring tact and diplomacy.
• Maintain quality in own work and encourage others to do so whilst working as an effective and responsible senior team member.
• Update annual leave rota and daily cover rota to ensure there is adequate cover at all times
• Ensure the smooth running of the administration staff ensuring all areas/clinics are covered on a day to day basis; including liaising with clinical staff when required
• Deal with any day to day problems that arise within the admin team such as staffing issues, technological issues ensuring effective resolution and continuity of services
• To ensure appropriate dissemination and implementation of Trust Policies and Procedures within the admin team
Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.
We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.
We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values.
To find out more about working for RDaSH and the fantastic benefits we offer visit our website:
https://workwithrdash.co.uk/
We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:
https://youtu.be/WMJSkLoTk4Q
Please view the attached job description and person specification to view the full details about the role.
This advert closes on Wednesday 17 Apr 2024
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