Estates and Facilities Property Manager | Mersey and West Lancashire Teaching Hospitals NHS Trust
| Posting date: | 02 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £43,742 - £50,056 Per Annum |
| Hours: | Full time |
| Closing date: | 02 May 2024 |
| Location: | Prescot, L35 5DR |
| Company: | St Helens and Knowsley Teaching Hospitals NHS Trust |
| Job type: | Permanent |
| Job reference: | 6128474/409-6128474 |
Summary
An exciting opportunity has arisen for the right candidate as an Estates and Facilities Property Manager.
This post will support Mersey and West Lancashire Knowsley Teaching Hospitals, its partners and other services as part of the NHS Strategic Transformation Plans and property management services, to deliver professional estates services in support of estates strategy, operations and environmental initiatives whilst determining and delivering positive quality standards but with particular focus on the service user environment.
The role of the Estates and Facilities department is to ensure the provision of an appropriate, safe, secure and high quality environment which meets the needs and expectations of our patients, staff, visitors and provider partners.
The Estates and Facilities Team at Mersey and West Lancashire Teaching Hospitals plays a pivotal role in supporting Strategic and Service Improvement Objectives. The Implementation Lead will support the operational and project managers to deliver on the Cost Improvement Programme (CIP).
Interview date: 30th April 2024
• The post holder will be responsible for the management of the Trust estate to ensure an appropriate safe and high-quality environment which is compliant with relevant statutory requirements, DH technical guidance and relevant CQC result standards.
• Responsible for management of the Estates legal services process and actions for acquisition, new lease negotiations and variations, development, and disposal of premises.
• Work closely with the Estates & Facilities Performance Manager to advise on the Estates Strategy, manage the Trust’s Capital programme and provide a competent source of technical advice and support on the Trust’s estates and estates-related services. Particularly in relation to legal matters and compliance.
The Secretary of State has approved the partnership between St Helens & Knowsley and Southport & Ormskirk Hospitals.
From 1st July we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.
The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.
The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.
Our Vision is to deliver 5 Star Patient Care:
• CARE that is evidence based, high quality and compassionate
• SAFETY that is of the highest standards
• COMMUNICATION that is open, inclusive and respectful
• SYSTEMS that are efficient, patient centred and reliable
• PATHWAYS that are best practice and embedded, but also respect the individual needs of patients
Our achievements include:
• Trust rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme
Please see our Wellbeing & Benefits booklet for more information on our staff benefits. Accessible version available upon request.
KEY DUTIES
• Supporting the operational and project managers to develop service improvement programmes and projects to deliver the ‘Strategic Estates’ and business plans.
• Providing timely, relevant, and meaningful information to ensure the teams projects are on schedule, within budget and deliver successful outcomes.
• Managing project assurance and governance of tasks/projects.
• Access, analyse and interpret a wide range of data sources to provide the team with timely, high quality data analysis that supports project scope, performance, and evaluation.
• Assisting in the development of service specifications in line with defined strategy and best practice pathways to deliver measurable improvements in cost effectiveness and health gain for specific pathways of care.
• Supporting the development of improved performance and service delivery in a range of service areas across health and social care boundaries.
• Operating effectively within a complex organisation, managing multiple deadlines, and competing priorities, within a range of constraints on resources.
• Supporting effective communication and stakeholder management, both internally and externally.
• To plan and monitor delivery of operational requirements for the Trust and it’s partners estate to meet statutory, Care Quality Commission and NHS compliance.
• Provide estates support in regard to relevant specialist area relating to property.
• Responsible for developing systems and practices to improve the patient/service user environment experience and journey.
• Support the Deputy and Associate Director of Estates and Facilities advising on the development of the Estates Strategy. Working within the Estates and Facilities Team, in partnership with clinical and administrative managers and leads, to deliver service improvement projects to achieve the Trust’s transformational aims and strategic objectives.
• Provide professional and technical advice on the purchase, leasing, development and disposal of property and land including rateable values, ensuring the best interest of the Trust and its partners.
• To develop appropriate Estate condition surveys to inform and enable the Trust to plan changes to its Estates as required using appropriate tools / technology.
• To ensure robust and effective performance monitoring systems are in place for Estates contracts and services. Apply and demonstrate the value of utilising a structured project management approach tailored to the local context and project whilst adhering to the relevant Business Development and Project Implementation assurance discipline.
• Liaise with professional bodies / landlords / NHSPS as required to ensure compliance / probity in all estate related matters including solicitors, District Valuer and Valuation Officer, and appointed Estate.
• Completion of central information returns including surplus property; ERIC, PAM, PLACE, etc.
• Support the Trusts back log maintenance as required.
• Responsible for the development and management of appropriate estates information systems and information/data storage relating to property contracts and leases.
• Compile and maintain evidence to provide assurance of compliance with statutory instruments; HBN’s, HTMS, ACOPs and CQC standards, with particular reference to contracts / leases/ licences as appropriate.
• Responsible for maintaining and updating the property databases including lease renewals / leases and licences to support National initiatives as required.
• Supporting the Strategic Transformation Partnership (STP) / One Public Estate (OPE) initiatives and comply with duties as assigned to the role; support the development of specified business cases including scoping and modelling; using knowledge and expertise facilitate service improvement events to identify opportunities for redesign and sustainable improvement; use a standardised approach to diagnose, implement, and sustain change.
ADMINISTRATIVE RESPONSIBILITIES
• Responsible for monitoring the application and performance of Estates contracts through collection and analysis of Estates data including building and financial data.
• Requirement to use technology to create reports e.g., audit and performance monitoring and to deliver and facilitate training
• Responsible for the provision of clinical information and other activity data that supports the commissioning process in relation to new projects and benefits
• Keyboard use including word processing, spreadsheets, and databases
• Analyse, interpret and present complex data to highlight issues, risks and support decision making.
TEACHING & TRAINING RESPONSBILITIES
• Take responsibility for Personal Continuing Professional Development including mandatory training, attendance on courses and seminars and via technical publications.
• Participate in the performance appraisal system
FINANCIAL RESPONSIBILITY
• Budgetary management is required for this post, a good budgetary awareness and ability to balance practicable solutions v costs is essential.
• To report to and assist the Estates and Facilities Performance Manager in identifying cost improvement programme opportunities (CIP) in support of the Trust’s Financial Strategy
• To procure goods and services in accordance with the Trusts standing financial autonomy limits.
• Project management of delegated schemes and bodies of work
• Responsible for supporting the commissioning of projects and procurement of services within defined budgets/cost envelopes and where appropriate proposing a financial envelope.
• Contribute to the preparation of reports and briefings for the Trust and stakeholders.
• In depth analysis, interpretation and production of complex data and multiple reports including financial returns.
• Authorises payments to contractors, suppliers, certifies payment certificates; responsible for installation and dilapidations projects/ responsible for estates capital projects
RESEARCH & AUDIT
• To research and implement best practice for the management of the estate particularly in regard to information and property management.
• Undertakes lessons learned and re-cycle into new practice
• Identifies and disseminates relevant sources of workforce information and policy e.g. bulletins and circular
• Source evidence-based information locally, nationally, and internationally to support innovation and service improvement
This advert closes on Friday 12 Apr 2024
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