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Medical Staffing Co-ordinator | Nottinghamshire Healthcare NHS Foundation Trust
| Posting date: | 13 March 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £25,147 - £27,596 per annum |
| Hours: | Full time |
| Closing date: | 12 April 2024 |
| Location: | Nottingham, NG3 6AA |
| Company: | Nottinghamshire Healthcare NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6074331/186-291-24-CS |
Summary
An exciting opportunity has arisen to join our developing team as we look to appoint a Medical Staffing Coordinator.
This post holder will be based in Medical Workforce (part of the People & Culture Team) and have an essential role in supporting the department in the day-to-day co-ordination of all Medical Staffing matters; ensuring timely, accurate and reliable support and advice is provided to our doctors and managers.
A large part of the role involves supporting our on-call rotas to ensure they are fully staffed and updated, working with colleagues to ensure that rotas are compliant with 2016 Junior Doctors Terms & Conditions of Service and wider working time legislation. You will also support some recruitment and induction processes.
Experience of working within a Medical Workforce department would be advantageous but is not essential as full training will be provided by our friendly team.
This role is suitable for anyone who has a preference for hybrid working, with time spent working from home as well as in an office environment.
For the right candidate looking to develop/consolidate their medical workforce expertise we would be willing to consider applications for a fixed term, secondment opportunity from another role within the NHS.
If you think that this role is for you and you are interested in hearing more,please contact Debbie Turner, Deputy Head of Medical Workforce on deborah.turner@nottshc.nhs.uk or07769 285559for further details/ informal visits.
The post holder will be responsible for the provision of timely, efficient, and reliable data relating to Medical Staffing information in relation to vacancies, recruitment, on-call rotas, and locum cover. Using independent judgement, the post holder will be responsible for the day-to-day operational co-ordination of all on-call rotas activity.
To co-ordinate and overseeing the smooth running of doctors’ shift patterns in line with 2016 Junior Doctors Terms and Conditions of Service and working time legislation including coordination of all leave arrangements and prospective cover for Consultants, SAS, and Junior Doctors.
The post holder will work closely to monitor shift patterns on a regular basis to ensure continued compliance with 2016 Junior Doctor Terms and Conditions of Service and working time legislation.
The post holder will also undertake reports and ad hoc projects as and when requested. These will be in line with the responsibilities of the grade of the post.
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
To manage administration of the Consultant, SAS and Junior Medical Staff on-call rotas and associated out of hours monitoring processes.
· To identify where there will be shortages of cover for periods of on-call and contribute to finding cost effective solutions for the periods in liaison with Clinical Directors/ Clinical Leads and the Deputy Head of Medical Workforce.
· Ensure all relevant people are informed of any changes to medical rotas, e.g., Switchboard, Consultant Secretaries, Ward Clerks, Nursing Staff, Administration Staff with and relevant documents distributed in a timely and effective manner.
· Working with the Medical Staffing Specialists, to maintain shift patterns in accordance with legislation and terms and conditions for medical staff, responding to new legislation and service developments when required.
· Working closely with Clinical Directors to ensure Medical Staffing on call cover is sustainable to provide a quality service for the directorate, contributing to plans when required.
· Monitor on a regular basis compliance with the 2016 Junior Doctor Terms and Conditions of service for all Junior Medical Staff in the Trust.
· Act as a key point of contact for Medical Staff to report sickness absence, annual leave, and other absences in line with organisational policy.
· To assist in maintaining up to date and accurate records for all Consultant, SAS, and Junior Medical Staffing matters, including annual leave, professional/study leave, special leave, sickness absence and travel expenses.
· Accurately monitor and record sickness absence of Medical Staff, bringing to the attention of the Medical Staffing Specialists/ Deputy Head of Medical Workforce instances of repeated sickness absence.
· Ensure processes for checking and approving leave are in place, and that entitlements are managed in line with service expectations.
· Ensure adequate locum cover is arranged in a cost-effective way and in line with agreed rates of payment. Recognising that gaps may occur due to vacant posts, sickness etc. this will include liaison with temporary services and medical agencies as appropriate.
· To provide assistance to the Medical Staffing Specialists in the recruitment of Medical Staff.
· To update and communicate Induction materials for Medical Staff, including locums, in different formats (induction booklets, email updates, 1-1 meetings).
· For Junior Medical Staff, act as a core part of the team to arrange and coordinate Induction (to include advising attendees of opportunities to undertake locum work in respect of on call cover).
· For all doctors who commence work in the organisation, arrange a local induction, appropriate computer training, and provide relevant information about their post to individual’s and the relevant Directorate.
· Ensure during a normal working day that all Medical Staffing queries are dealt with promptly, facilitating communication by ensuring queries are raised with the appropriate team/team member for action.
· Ensure relevant Clinical Leads/Clinical Directors are informed of any medical staffing problems affecting the on- call rota and cover escalating issues to the Deputy Head of Medical Workforce.
· Ensure that all data is available and coordinated effectively to ensure monthly/locum timesheets can be processed for payment.
· Provide support to the Guardian of Safe Working/ Head of Medical Workforce with meeting reporting requirements in relation to vacancies, out of hours work and locum shift usage.
· To attend and present at appropriate meetings when required to update on matters relating to on call rotas and locum usage.
· Maintaining databases and systems in use by the Medical Staffing team (e.g., ESR, excel databases, Allocate E-Rota) in accordance with own role and the work of the team.
· Keep abreast of new Medical Staffing legislation terms and conditions and examples of good working practice.
· To assist with the day-to-day operational co-ordination of any other Medical Staffing issues within the service at the request of the Deputy Head of Medical Workforce.
This advert closes on Wednesday 27 Mar 2024
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