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Office Manager
| Posting date: | 09 March 2024 |
|---|---|
| Salary: | £23,000 to £27,000 per year |
| Hours: | Full time |
| Closing date: | 08 April 2024 |
| Location: | CR4 2JA |
| Company: | Mountain View Property Agents Ltd |
| Job type: | Permanent |
| Job reference: | MVP-3 |
Summary
We are seeking a highly organized and detail-oriented Office Manager to oversee the smooth operation of our office. The ideal candidate will possess excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving. As the Office Manager, you will be responsible for managing administrative tasks, coordinating office procedures, and ensuring the efficient functioning of office equipment and systems. Additionally, you will play a key role in fostering a positive work environment by providing support to employees and facilitating effective communication between different departments. This position requires a high level of professionalism, discretion, and the ability to handle confidential information with integrity.
Responsibilities:
1. Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
2. Coordinate administrative tasks such as answering phone calls, responding to emails, and handling correspondence.
3. Schedule and organize meetings, appointments, and travel arrangements for executives and staff members.
4. Supervise administrative staff and delegate tasks as needed to ensure efficient workflow.
5. Develop and implement office policies and procedures to improve productivity and streamline processes.
6. Assist with the recruitment and onboarding of new employees, including conducting interviews and coordinating training sessions.
7. Oversee budgeting and expense tracking for office-related expenditures.
8. Act as a liaison between management and staff, addressing concerns and resolving conflicts in a timely and professional manner.
9. Maintain accurate records and files, including employee records, contracts, and confidential documents.
10. Implement and maintain office security protocols to safeguard company assets and sensitive information.
Qualifications:
1. Bachelor’s degree in business administration, office management, or related field preferred.
2. Proven experience working in an office management role, with demonstrated leadership skills.
3. Excellent organizational and time management abilities, with the ability to prioritize tasks and meet deadlines.
4. Strong interpersonal skills and the ability to communicate effectively with individuals at all levels of the organization.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
6. Knowledge of basic accounting principles and experience with budget management.
7. Ability to maintain confidentiality and handle sensitive information with discretion.
8. Flexibility to adapt to changing priorities and work independently with minimal supervision.
9. Experience in project management or event planning is a plus.
10. Familiarity with HR processes and employment laws/regulations is advantageous.
Responsibilities:
1. Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
2. Coordinate administrative tasks such as answering phone calls, responding to emails, and handling correspondence.
3. Schedule and organize meetings, appointments, and travel arrangements for executives and staff members.
4. Supervise administrative staff and delegate tasks as needed to ensure efficient workflow.
5. Develop and implement office policies and procedures to improve productivity and streamline processes.
6. Assist with the recruitment and onboarding of new employees, including conducting interviews and coordinating training sessions.
7. Oversee budgeting and expense tracking for office-related expenditures.
8. Act as a liaison between management and staff, addressing concerns and resolving conflicts in a timely and professional manner.
9. Maintain accurate records and files, including employee records, contracts, and confidential documents.
10. Implement and maintain office security protocols to safeguard company assets and sensitive information.
Qualifications:
1. Bachelor’s degree in business administration, office management, or related field preferred.
2. Proven experience working in an office management role, with demonstrated leadership skills.
3. Excellent organizational and time management abilities, with the ability to prioritize tasks and meet deadlines.
4. Strong interpersonal skills and the ability to communicate effectively with individuals at all levels of the organization.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
6. Knowledge of basic accounting principles and experience with budget management.
7. Ability to maintain confidentiality and handle sensitive information with discretion.
8. Flexibility to adapt to changing priorities and work independently with minimal supervision.
9. Experience in project management or event planning is a plus.
10. Familiarity with HR processes and employment laws/regulations is advantageous.