Receptionist & Facilities Co-ordinator
| Posting date: | 20 May 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Negotiable depending on experience. |
| Hours: | Full time |
| Closing date: | 19 June 2026 |
| Location: | Exeter, Devon |
| Remote working: | On-site only |
| Company: | Tomorrow's Talent |
| Job type: | Permanent |
| Job reference: | TTRFC |
Summary
Our client is a modern, forward-thinking accountancy and advisory practice with a strong national presence and an expanding network of offices across the UK. Combining the expertise and capability of a larger firm with the collaborative culture of a people-focused practice, they support a diverse client base including entrepreneurial start-ups, established businesses, charities, and family-owned organisations.
The Opportunity
An exciting opportunity has arisen for a Receptionist & Facilities Coordinator to join the client’s Exeter office.
This is a varied front-of-house and facilities-focused position, playing a key role in ensuring the smooth day-to-day running of the office while delivering a professional and welcoming experience for clients, visitors, and colleagues alike. The successful candidate will act as the first point of contact for the office, supporting reception operations, coordinating facilities and maintenance activities, and assisting with general administration.
Full training will be provided where required, making this an excellent opportunity for an organised, proactive, and customer-focused individual looking to develop within a professional services environment.
Key Responsibilities
Front of House & Client Experience
Welcoming clients and visitors in a professional and friendly manner
Managing incoming telephone calls, emails, and general enquiries
Maintaining a tidy, organised, and professional reception environment
Facilities & Office Coordination
Overseeing the day-to-day operation of office facilities
Liaising with contractors, suppliers, and service providers
Coordinating maintenance schedules and resolving minor facilities issues
Supporting compliance with health & safety and office standards
Administrative Support
Handling incoming and outgoing post and deliveries
Managing office supplies and stock ordering
Coordinating meeting room bookings and shared office calendars
Providing general administrative support across the office
Security & Compliance
Supporting office security and access procedures
Assisting with incident reporting and compliance processes
Helping maintain adherence to fire safety and building regulations
Meetings & Events
Preparing meeting rooms for internal and client-facing meetings
Coordinating catering and AV requirements
Supporting the organisation of small office events and meetings
Team Support
Providing ad hoc support to colleagues and local management
Assisting with additional administrative tasks where required
Candidate Profile
The ideal candidate will be personable, organised, and adaptable, with a professional approach and strong attention to detail.
Skills & Experience
Excellent verbal and written communication skills
Professional and confident telephone manner
Strong organisational skills with the ability to manage multiple priorities
Practical and proactive approach to problem-solving
Comfortable using Microsoft Office 365, including Outlook, Word, and Excel
Ability to quickly learn new systems and processes
Personal Attributes
Reliable, punctual, and highly professional in presentation
Positive and collaborative team player
Calm and composed under pressure
Flexible approach to supporting office and event requirements
Committed to delivering excellent client service and maintaining confidentiality
Previous reception, office coordination, or facilities experience would be advantageous, although not essential.
The Opportunity
An exciting opportunity has arisen for a Receptionist & Facilities Coordinator to join the client’s Exeter office.
This is a varied front-of-house and facilities-focused position, playing a key role in ensuring the smooth day-to-day running of the office while delivering a professional and welcoming experience for clients, visitors, and colleagues alike. The successful candidate will act as the first point of contact for the office, supporting reception operations, coordinating facilities and maintenance activities, and assisting with general administration.
Full training will be provided where required, making this an excellent opportunity for an organised, proactive, and customer-focused individual looking to develop within a professional services environment.
Key Responsibilities
Front of House & Client Experience
Welcoming clients and visitors in a professional and friendly manner
Managing incoming telephone calls, emails, and general enquiries
Maintaining a tidy, organised, and professional reception environment
Facilities & Office Coordination
Overseeing the day-to-day operation of office facilities
Liaising with contractors, suppliers, and service providers
Coordinating maintenance schedules and resolving minor facilities issues
Supporting compliance with health & safety and office standards
Administrative Support
Handling incoming and outgoing post and deliveries
Managing office supplies and stock ordering
Coordinating meeting room bookings and shared office calendars
Providing general administrative support across the office
Security & Compliance
Supporting office security and access procedures
Assisting with incident reporting and compliance processes
Helping maintain adherence to fire safety and building regulations
Meetings & Events
Preparing meeting rooms for internal and client-facing meetings
Coordinating catering and AV requirements
Supporting the organisation of small office events and meetings
Team Support
Providing ad hoc support to colleagues and local management
Assisting with additional administrative tasks where required
Candidate Profile
The ideal candidate will be personable, organised, and adaptable, with a professional approach and strong attention to detail.
Skills & Experience
Excellent verbal and written communication skills
Professional and confident telephone manner
Strong organisational skills with the ability to manage multiple priorities
Practical and proactive approach to problem-solving
Comfortable using Microsoft Office 365, including Outlook, Word, and Excel
Ability to quickly learn new systems and processes
Personal Attributes
Reliable, punctual, and highly professional in presentation
Positive and collaborative team player
Calm and composed under pressure
Flexible approach to supporting office and event requirements
Committed to delivering excellent client service and maintaining confidentiality
Previous reception, office coordination, or facilities experience would be advantageous, although not essential.