Administration Clerk
| Posting date: | 11 May 2026 |
|---|---|
| Salary: | £25,272.00 per year |
| Additional salary information: | £25272.00 a year |
| Hours: | Full time |
| Closing date: | 26 May 2026 |
| Location: | Portsmouth, PO6 3LY |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | C9470-26-0193 |
Summary
Job purpose Under the supervision of the Admin Supervisor, the post holder must be able to communicate sensitively and effectively with a wide range of people The post holder will assist in the organisation of the Departmental teams workload and provide a clerical service to ensure the delivery of a coordinated and consistent service. To provide administrative support to members of the Occupational Health and Wellbeing team. This role will require the individual to work within a small team and to use their own initiative to ensure that their designated work is completed within time schedules for all customers (NHS and commercial). Operational Delivery Be the first point of contact for visitors to the Department. To greet visitors in a professional, helpful and courteous manner. Deal with correspondence, clinic letters, reports according to Trust and departmental protocols. Communicate with other healthcare providers and external companies. Track notes on the OPAS system and act on any requests, distributing as required and ensuring they are received and stored correctly within the Department. Ensure the department functions effectively and efficiently at all times. Ensure the needs of the service are met at all times delivering effective patient care. Allocation of referrals to appointment slots, Smooth and efficient running of dept adjust clinics as appropriate. Rebook clinics and assist with the coordination for the maximum use of all available clinic activity. Undertake accurate timely data entry into the ESR system, NIVS system and OPAS system as required with regard to the flu campaign and covid booster campaign. General administration within the office including preparation of Department clinics, use of OPAS system to book appointments, dealing with client and professional enquiries by post, email fax and telephone. Administration and effective cost management as part of all sites and be responsible for initiation of accounts to be raised. To act on requests as required from the nursing staff, secretaries and Administration Manager. For further details please refer to enclosed Job Description.