Support Secretary
| Posting date: | 11 May 2026 |
|---|---|
| Salary: | £25,760.00 to £27,476.00 per year |
| Additional salary information: | £25760.00 - £27476.00 a year |
| Hours: | Full time |
| Closing date: | 31 May 2026 |
| Location: | Worcester, WR5 1DD |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9365-26-0296-S3 |
Summary
Job Purpose: To be responsible for providing an efficient administrative service to support the Executive Assistants within the Executive Suite. Key Duties: To assist with the day-to-day running of Executive Directors diaries as and when required. Provide additional support to the Executive Directors, Deputies and their EAs, undertaking duties as required to enable the smooth running of the office. To be the first point of contact for telephone and face to face enquiries and act on them as appropriate, accurately recording messages and enquiries and ensuring onward transmission if necessary. Maintain the post log within the Executive Office, ensuring that all incoming post is distributed to the relevant individuals, and drafting correspondence where appropriate. To collate the whereabouts of the Executives on a monthly basis. To take notes and actions at meetings where requested. To include the use of Copilot to transcribe meeting notes and action logs. To build and maintain good working relationships with Non-Executive Directors and Executive Directors. To manage room bookings and catering for meetings as and when required Use the Trusts Procurement system to ensure stock levels of stationery remain adequate and raising other Purchase Orders when required. To support the Executive team in ensuring the efficient and timely execution of matters associated with the Trust Board. To book all rooms and refreshments for Trust Board and subcommittee meetings. Liaise with the Communications Team on the update of the Trust Board web pages. To undertake such other duties as required by Line Manager. To support the correct receipt and handling of tenders when required. To assist with the management of any internal/external events.