Planning & Coordination Support Officer | Dorset County Hospital NHS Foundation Trust

Posting date:	05 May 2026
Salary:	Not specified
Additional salary information:	£28,392 - £31,157 Per Annum (Subject to formal banding)
Hours:	Full time
Closing date:	04 June 2026
Location:	Dorchester, DT1 2JY
Company:	Dorset County Hospital NHS Foundation Trust
Job type:	Contract
Job reference:	7985012/405-26-AC210PCSO-A

Summary

Are you looking for a role where you can help improve the health and wellbeing of local people. A role where you can use your knowledge, skills, and experience to support a team and its directors. If so, we have a fixed term vacancy that may be of interest.



We are looking for an experienced, adaptable individual to join our Strategy Transformation and Improvement team, to support the efficient and smooth running of the team and coordinate activity.



The Trust values of respect, integrity, excellence, and teamwork matter to our team and are fundamental in the way we work. We are a supportive, diverse, inclusive and hardworking team, passionate about providing better care for patients. We aspire to think and act differently in co-designing the way care is delivered, to improve population health, reduce inequalities and proactively help patients manage their health and wellbeing.



This is an exciting opportunity for someone with the ability to work in a busy dynamic environment, who enjoys working with and supporting people. Ideally, they will have a blend of administration skills and experience and an awareness of project and programmes

To provide comprehensive and efficient administrative support to the Transformation Team including:
• Diary management, planning and organising key activities and meetings
• Monitoring of projects and budgets
• Providing project administration support to the transformation team.
• Supporting the research and collating best practice and innovation.

At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.

Our Mission is to provide outstanding care for people in ways which matter to them, and our vision is Dorset County Hospital, working with our health and social care partners, will be at the heart of improving the well-being of our communities.

We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.

We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application materials. While this is not discouraged, we kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role.

Personal integrity and authenticity are central to our recruitment process. We value honesty and appreciate applications that are genuine and representative of the individual behind them.

Right to Work in the UK:This role is not availablefor Skilled Worker visa sponsorship. Applicants must already have the legal right to work in the UK at the time of application. Unfortunately, we are unable to support visa applications for this post in line with UKVI regulations.



JOB PURPOSE

To provide comprehensive and efficient administrative support to the Transformation Team including:
• Diary management, planning and organising key activities and meetings
• Monitoring of projects and budgets
• Providing project administration support to the transformation team.
• Supporting the research and collating best practice and innovation.

FREEDOM TO ACT

To work autonomously and flexibly under the general direction of business development manager and be responsible for implementing administrative processes to support key business functions for the directorate using initiative and judgement with minimum of supervision

HOURS OF WORK

This is a full time fixed term post, although requests for flexible working will be considered.

DIMENSIONS

MAIN DUTIES AND RESPONSIBILITES

ADMINISTRATION RESPONSIBILITIES

Provide business management support to the transformation team including diary management, planning and organising key activities

Provide project administrative support to ensure the team’s portfolio of tasks / projects is planned, managed and delivered effectively

Prepare and distribute reports, minutes and agendas to deadlines

Contribute to project plans ensuring they remain up to date and project risks are accurately recorded

Arrange meetings, ensuring timely invites are sent, that notes are taken and shared in a timely manner

Prioritise own workload and resolve conflicting diary/appointments and schedules.

Receive and respond to communication from staffandpeoplefromawiderangeoforganisations,determiningtheirrequirementsandtakingappropriateaction.

Todevelopandmaintaingoodandeffectiveworkingrelationships with a widerangeofpeoplebothwithintheTrustandexternallyinordertoensurethatcommunication between the departments is effective. To ensure informationis given and received in atimelymanner

To usecomputernetworks and office packageeffectivelyand onadailybasis.

It is recognised that the post holder will be operating within a rapidly changingenvironment.A high degree of flexibility is therefore required in order to meet theneedsofthe organisation

COMMUNICATION

Ensure accurate and open communication with a range of teams and individuals. TO support the research and collating of best practice and papers.

To communicate effectively at different levels of the organisation exchanging complex, sensitive or contentious information

Support the transformation team with all forms of communication as directed, this may include, communication team updates, emails, phone support, messaging, minuting, attending meetings, etc

PLANNING AND ORGANISING RESPONSIBILITIES

To organise, plan and manage own workload to provide comprehensive support to the Transformation Team as directed. Ensure the flow of work is prioritised in order for the team to meet key deadlines

To organise meetings, events and conferences for others, planning activities that may require formulation and adjustment at last minute.

To operate within a rapidly changing environment requiring frequent adaptation to changing priorities as identified. Post holder will need a high degree of flexibility in order to meet the needs of the organisation

POLICY & SERVICE DEVELOPMENT

Will support with the development, implementation and proposed changes to policies and procedures which may impact beyond own area of work

RESPONSIBILITY FOR INFORMATION / DATA

To ensure all document production is completed promptly and efficiently

To use a range of software to produce reports and presentations

To take and transcribe notes and formal minutes of meetings

To manage and maintain diary management systems.

Must have extensive knowledge of Microsoft Packages, including Word, Excel, Powerpoint, Outlook. Excellent keyboard skills

RESEARCH & DEVELOPMENT

Will participate in surveys/audits and information gathering as relevant to role requirement

ENVIRONMENT AND EFFORT

PHYSICAL EFFORT
• Frequent requirement for sitting or standing for prolonged periods of time

MENTAL EFFORT
• Work pattern will be unpredictable in nature with frequent interruptions
• Toperformtasksthatrequireoccasionalperiodsofprolongedconcentration,involvinguse ofcomputers,planningand preparingdocuments

EMOTIONAL EFFORT

May be exposed to distressing or emotional circumstances when typing letters and reports and staffing issues

WORKING CONDITIONS

Working conditions will require home working and some office based working. Must be prepared to hot desk when office based

Requiring the extensive use of display screen equipment

HEALTH AND SAFETY



Under the Health and Safety at Work Act 1974, as an employee, you must take reasonable care for the health and safety of yourself and for other persons who may be affected by your acts or omissions at work. The Act also states that you must not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety and welfare.



You are also required to make yourself aware of the Trust’s health and safety policies and to report any accidents/incidents.



EQUAL OPPORTUNITIES



Dorset County Hospital NHS Foundation Trust is committed to the development of positive policies to promote equal opportunity in employment. All employees have a responsibility to ensure that they understand the standards expected and that they promote and adhere to the equal opportunity measures adopted by the Trust.



CONFIDENTIALITY



Confidential and personal information related to staff, patients and Dorset County Hospital NHS Foundation Trust must not be disclosed within or outside the place of work, except in the proper discharge of duties.






This advert closes on Tuesday 19 May 2026

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