Projects Coordinator
| Posting date: | 01 May 2026 |
|---|---|
| Salary: | £30,000.0 to £37,000.0 per year |
| Additional salary information: | 37000 |
| Hours: | Full time |
| Closing date: | 31 May 2026 |
| Location: | Manchester, Greater Manchester, m14bt |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Hays Specialist Recruitment |
| Job type: | Permanent |
| Job reference: | 4793571_1777642551 |
Summary
Your new company
Hays are recruiting for a permanent Projects Coordinator. This role is hybrid in Manchester City Centre. You will provide day‑to‑day administrative and property management support to the surveying team. The role supports a portfolio of properties under the guidance of a Surveyor, taking responsibility for occupier matters, service charge budgeting/reporting, compliance monitoring, and coordination with internal teams, occupiers, clients, and suppliers.
Your new role
- Support ownership and management of allocated properties within a wider portfolio
- Carry out regular site inspections and record condition, standards, and occupier compliance
- Maintain control of void properties and non‑recoverable costs
- Ensure property management systems and lease data are kept accurate and up to date
- Support preparation of service charge budgets and explanatory guides
- Monitor monthly and year‑end expenditure against budgets
- Investigate variances, outstanding positions, and backlogs
- Authorise and review supplier payments and prepare client funding requests
- Monitor statutory and internal compliance requirements
- Instruct audits, assessments, and specialist advice as required.
- Read and interpret leases to ensure occupier compliance with obligations.
- Manage occupier applications (alterations, assignments, changes of use, etc.)
- Engage with occupiers through forums, meetings, and customer experience initiatives
- Support place making and V2 initiatives to drive satisfaction and retention
- Assist with monthly, quarterly, and ad‑hoc client and management reports
- Support onboarding and offboarding of instructions, including TUPE processes
- Work with client leads on arrears strategies, litigation support, and portfolio objectives.
- Contribute to pitches and opportunities for expanded or new work
What you'll need to succeed
- Administrative support to surveying teams
- Lease interpretation and document management
- Financial awareness (service charge budgets and cost control)
- Compliance and governance monitoring
- Stakeholder communication (occupiers, clients, suppliers)
What you'll get in return
This role is paying up to £37,000 with excellent benefits and opportunity to develop at a reputable business.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
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