Finance Assistant
| Posting date: | 01 May 2026 |
|---|---|
| Hours: | Part time |
| Closing date: | 18 May 2026 |
| Location: | Stone, Not recorded, ST15 8JD |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | eab90351-61ea-4072-ad65-61387502f089 |
Summary
What skills and experience we're looking for
Under the direction of the Chief Financial Officer, to support in the day to day management and administration of the Trust’s financial administration, such as ordering, invoice processing and cash management.
Support Financial Management
• Support in providing financial management information to the Senior Leaders of the Trust.
• Monitor all accounting procedures and resolve any problems, including the ordering, processing and payment for all goods and services provided to the school; the operation and regular reconciliation of bank accounts; management of cashflows; maintenance of an assets register; and preparation of invoices, collection of fees and other dues, and recovery of bad debts.
• Support the preparation of final accounts and liaise with auditors as required.
• Support the preparation of financial returns for the DfE, and other central and local government agencies within statutory deadlines.
• Maximise income generation within the ethos of the school.
• Be a point of contact with central and other agencies with regard to grant applications, gifts and
other donations.
Support for Financial Administration
• Sourcing, ordering, processing and payment of goods and services provided to the Trust
• Investigate and resolve queries relating to deliveries/incomplete orders with departments and suppliers
• Ensuring Supplier details remain accurate and up to date
• Liaise with auditors where appropriate for job role
• Preparation of sales invoices
• Support in the recovery of bad debts.
• Responsible for collecting, sorting and monitoring physical income. Ensuring proper banking of monies.
• Manage the ordering and supply of school resources.
• Support in the monitoring all school trips and activities and ensure appropriate documentation is completed and submitted.
• Collection of fees and other dues. Primarily through management and reconciliation of Parent Pay into PS Financials.
• Assist with the maintenance of asset registers
• Undertake end of year procedures as necessary in accordance with closure of accounts programme.
• To support the Chief Financial Officer to prepare the preliminary annual budget plans.
• Operate relevant equipment/computer applications (e.g. Word, Excel, spreadsheets, PS Financials, Parent Pay and BromCom).
• Maintain stock and supplies, cataloguing and distributing as required.
• Operate CCA “shop” within the school.
• Undertake general clerical duties as and when necessary e.g. switchboard, reception duties.
• Assist in arrangements and payment of school trips.
Support General Administration
Support to School (this list is not exhaustive and should reflect the ethos of the school)
• Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Be aware of, support and ensure equal opportunities for all.
• Contribute to the overall ethos/work/aims of the school.
• Appreciate and support the role of other professionals.
• Attend and participate in relevant meetings as required.
• Participate in training and other learning activities and performance development as required.
Assist with pupil needs as appropriate during the school day.
What the school offers its staff
About the Trust
Based in Stone, Staffordshire, The Key Educational Trust serves five academies and is part of the wider Stone School Partnership. Our schools vary in size from 550 children in the largest to 48 in the smallest and cover a wide age range from nursey to Year 8 (age 12-13yrs). All of our schools are Church of England schools.
The Key Educational Trust is a dynamic multi-academy trust with ambition to grow. The Trust is dedicated to providing high-quality education and opportunities for young people. With a strong commitment to financial sustainability and excellence, we are seeking a skilled Finance Assistant to join our central team and play a crucial role in managing the trust’s financial operations. The post is based at Christ Church Academy, Stone.
The role
As Finance Assistant, you will play a key role in the financial administration of Christ Church Academy and the wider Trust and ensuring orders, invoices and payments are processed accurately and in a timely manner. The post holder will support the Chief Financial Officer in delivery of financial management and financial administration services across the Trust, ensuring the day-to-day financial activities are run with efficiency and probity.
This role advertised is for 21 hours per week, with hours to be mutually agreed and working 39.2 weeks per year (45.28 weeks paid) primarily to fit with the monthly management accounts timetable. There is also some flexibility on contract hours for the right candidate.
The post holder will be working alongside a small Trust finance team.
The successful candidate
The successful candidate will be appropriately qualified with several years’ experience in a similar office environment at an appropriate level. We are seeking a self-motivated and driven individual who will be able to make an immediate impact with the team. The role may involve infrequent travel between Trust sites within Stone and Staffordshire.
We are looking for candidates who are passionate and ambitious with initiative, drive and commitment to support the Trust vision, ‘Unlocking potential – building futures’
Further details and an application pack can also be found at: www.theket.uk (vacancies section).
Additional Information
ThisAcademy is committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expect all staff and volunteers to share this commitment.
This position is subject to a “disclosure” check under the “Rehabilitation of Offenders Act 1974”.Further details regarding this check and Staffordshire County Council’s employment policy will be found within the application pack.
An online search will also be carried out as part of due diligence on all short-listed candidates.
Application Timescales
Any questions about this role or completed applications can be emailed to Mrs J Jones via j.jones@theket.uk
Candidates who are shortlisted will be contacted by telephone or email.
Closing date for Applications: Monday 18th May 2026, 12 noon.
Interviews will take place on Thursday 21st and Friday 22nd May 2026.
Start Date: ASAP.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Under the direction of the Chief Financial Officer, to support in the day to day management and administration of the Trust’s financial administration, such as ordering, invoice processing and cash management.
Support Financial Management
• Support in providing financial management information to the Senior Leaders of the Trust.
• Monitor all accounting procedures and resolve any problems, including the ordering, processing and payment for all goods and services provided to the school; the operation and regular reconciliation of bank accounts; management of cashflows; maintenance of an assets register; and preparation of invoices, collection of fees and other dues, and recovery of bad debts.
• Support the preparation of final accounts and liaise with auditors as required.
• Support the preparation of financial returns for the DfE, and other central and local government agencies within statutory deadlines.
• Maximise income generation within the ethos of the school.
• Be a point of contact with central and other agencies with regard to grant applications, gifts and
other donations.
Support for Financial Administration
• Sourcing, ordering, processing and payment of goods and services provided to the Trust
• Investigate and resolve queries relating to deliveries/incomplete orders with departments and suppliers
• Ensuring Supplier details remain accurate and up to date
• Liaise with auditors where appropriate for job role
• Preparation of sales invoices
• Support in the recovery of bad debts.
• Responsible for collecting, sorting and monitoring physical income. Ensuring proper banking of monies.
• Manage the ordering and supply of school resources.
• Support in the monitoring all school trips and activities and ensure appropriate documentation is completed and submitted.
• Collection of fees and other dues. Primarily through management and reconciliation of Parent Pay into PS Financials.
• Assist with the maintenance of asset registers
• Undertake end of year procedures as necessary in accordance with closure of accounts programme.
• To support the Chief Financial Officer to prepare the preliminary annual budget plans.
• Operate relevant equipment/computer applications (e.g. Word, Excel, spreadsheets, PS Financials, Parent Pay and BromCom).
• Maintain stock and supplies, cataloguing and distributing as required.
• Operate CCA “shop” within the school.
• Undertake general clerical duties as and when necessary e.g. switchboard, reception duties.
• Assist in arrangements and payment of school trips.
Support General Administration
Support to School (this list is not exhaustive and should reflect the ethos of the school)
• Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Be aware of, support and ensure equal opportunities for all.
• Contribute to the overall ethos/work/aims of the school.
• Appreciate and support the role of other professionals.
• Attend and participate in relevant meetings as required.
• Participate in training and other learning activities and performance development as required.
Assist with pupil needs as appropriate during the school day.
What the school offers its staff
About the Trust
Based in Stone, Staffordshire, The Key Educational Trust serves five academies and is part of the wider Stone School Partnership. Our schools vary in size from 550 children in the largest to 48 in the smallest and cover a wide age range from nursey to Year 8 (age 12-13yrs). All of our schools are Church of England schools.
The Key Educational Trust is a dynamic multi-academy trust with ambition to grow. The Trust is dedicated to providing high-quality education and opportunities for young people. With a strong commitment to financial sustainability and excellence, we are seeking a skilled Finance Assistant to join our central team and play a crucial role in managing the trust’s financial operations. The post is based at Christ Church Academy, Stone.
The role
As Finance Assistant, you will play a key role in the financial administration of Christ Church Academy and the wider Trust and ensuring orders, invoices and payments are processed accurately and in a timely manner. The post holder will support the Chief Financial Officer in delivery of financial management and financial administration services across the Trust, ensuring the day-to-day financial activities are run with efficiency and probity.
This role advertised is for 21 hours per week, with hours to be mutually agreed and working 39.2 weeks per year (45.28 weeks paid) primarily to fit with the monthly management accounts timetable. There is also some flexibility on contract hours for the right candidate.
The post holder will be working alongside a small Trust finance team.
The successful candidate
The successful candidate will be appropriately qualified with several years’ experience in a similar office environment at an appropriate level. We are seeking a self-motivated and driven individual who will be able to make an immediate impact with the team. The role may involve infrequent travel between Trust sites within Stone and Staffordshire.
We are looking for candidates who are passionate and ambitious with initiative, drive and commitment to support the Trust vision, ‘Unlocking potential – building futures’
Further details and an application pack can also be found at: www.theket.uk (vacancies section).
Additional Information
ThisAcademy is committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expect all staff and volunteers to share this commitment.
This position is subject to a “disclosure” check under the “Rehabilitation of Offenders Act 1974”.Further details regarding this check and Staffordshire County Council’s employment policy will be found within the application pack.
An online search will also be carried out as part of due diligence on all short-listed candidates.
Application Timescales
Any questions about this role or completed applications can be emailed to Mrs J Jones via j.jones@theket.uk
Candidates who are shortlisted will be contacted by telephone or email.
Closing date for Applications: Monday 18th May 2026, 12 noon.
Interviews will take place on Thursday 21st and Friday 22nd May 2026.
Start Date: ASAP.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.