Personal Assistant to the Headteacher
| Posting date: | 01 May 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 14 May 2026 |
| Location: | Ware, Hertfordshire, SG12 9NX |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | dc3a2251-2ec8-43ab-b30b-d92cfe00b1b8 |
Summary
What skills and experience we're looking for
Knowledge and Experience
The successful candidate will:
• Have experience of working in an office environment.
• Have high levels of organisational skills and ability to prioritise own and others workload.
• Have excellent people skills and telephone manner.
• High standard of written and oral communication.
• Work well as part of a team.
• Be able to work unsupervised and use own initiative.
• Be reliable.
Professional Standards
• Work with discretion, integrity, and professionalism at all times.
• Demonstrate flexibility and adaptability in a fast-paced school environment.
• Uphold the values and ethos of the school in all interactions.
• Strive to meet high standards of delivery in all administrative, executive, and communication duties.
General requirements
All school staff are expected to:
• Work towards and support the school vision and the current school objectives outlined in the School Improvement Plan.
• Support and contribute to the school’s responsibility for safeguarding students.
• Work within the school’s health and safety policy to ensure a safe working environment for staff, students and visitors.
• Work within the school’s Diversity Policy to promote equality of opportunity for all students and staff, both current and prospective.
• Maintain high professional standards of attendance, punctuality, appearance, conduct and positive, courteous relations with students, parents and colleagues.
• Engage actively in the performance review process.
• Adhere to school policies.
• Undertake any other reasonable duties required.
What the school offers its staff
There are many other benefits on offer at Presdales School. We want to help support your wellbeing and work-life balance.
• Health and Wellbeing (gym, swimming pool, free flu immunisations, cycle to work scheme, free yoga, free CrossFit)
• Rewards, recognition and fun (staff fund for wellbeing events, long service awards, social events, weekly staff quiz, staff conference)
• Life made easier (tea and coffee, deliveries, one paid occasional day per year, staff laptop)
• Professional Development
Further details about the role
Core Duties
• To provide high level and confidential administrative support to the Headteacher and to ensure the smooth running of the Main School Office and Reception areas on a day-to-day basis.
• To coordinate the Recruitment function of the school, from the placing of the advertisements through to the facilitation of the interview days and the onboarding process.
• To provide compliance, strategic and administrative support in the coordination and logistics of major school events such as Speech Day and Secondary Transfer Evening.
Duties and responsibilities
The successful candidate will:
• Provide confidential PA support for the Headteacher.
• Provide diary management for the Headteacher ensuring time is prioritised for strategic tasks and to facilitate internal and external meetings where appropriate.
• Provide day-to-day support for the Headteacher as and when required for administrative tasks.
• Provide support for high-level meetings – taking minutes and sending out documentation for governance and compliance issues, e.g. the school complaints process.
• Receive visitors for the Headteacher and ensure that appropriate arrangements are in hand (including hospitality) for the Headteacher’s visitors and meetings.
• Place advertisements for vacant positions at the school.
• Administer the Recruitment system including the bank of job templates and job descriptions for the roles within school.
• Ensure that all references are requested, chased and received in accordance with the guidance of Keeping Children Safe in Education.
• Coordinate the shortlisting process for the fulfilment of vacancies across the school.
• Organise the interview process and coordinating the panel for the day and the scheduling of the interview itself.
• Provide reports and analysis of the recruitment across the school for governance reporting.
• Work alongside the School Business Manager to coordinate the onboarding process for new recruits to the school, carrying out pre-employment checks and completing contract paperwork.
• Maintain confidential files and records.
• Booking safeguarding training for all new staff.
• Completing suspension and exclusion paperwork.
• Organising staff exit interviews with the Chair of the Trust Board.
• Coordinating the production of the staff handbook.
• Support Ofsted inspections, audits, and other external reviews by collating documentation and coordinating logistics.
• Develop and maintain efficient administrative systems to support the work of the Headteacher
• Track deadlines, strategic projects, and school improvement priorities.
• Preparation or resources for events led by the Head.
• Contribute to the smooth running of leadership processes across the school.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Knowledge and Experience
The successful candidate will:
• Have experience of working in an office environment.
• Have high levels of organisational skills and ability to prioritise own and others workload.
• Have excellent people skills and telephone manner.
• High standard of written and oral communication.
• Work well as part of a team.
• Be able to work unsupervised and use own initiative.
• Be reliable.
Professional Standards
• Work with discretion, integrity, and professionalism at all times.
• Demonstrate flexibility and adaptability in a fast-paced school environment.
• Uphold the values and ethos of the school in all interactions.
• Strive to meet high standards of delivery in all administrative, executive, and communication duties.
General requirements
All school staff are expected to:
• Work towards and support the school vision and the current school objectives outlined in the School Improvement Plan.
• Support and contribute to the school’s responsibility for safeguarding students.
• Work within the school’s health and safety policy to ensure a safe working environment for staff, students and visitors.
• Work within the school’s Diversity Policy to promote equality of opportunity for all students and staff, both current and prospective.
• Maintain high professional standards of attendance, punctuality, appearance, conduct and positive, courteous relations with students, parents and colleagues.
• Engage actively in the performance review process.
• Adhere to school policies.
• Undertake any other reasonable duties required.
What the school offers its staff
There are many other benefits on offer at Presdales School. We want to help support your wellbeing and work-life balance.
• Health and Wellbeing (gym, swimming pool, free flu immunisations, cycle to work scheme, free yoga, free CrossFit)
• Rewards, recognition and fun (staff fund for wellbeing events, long service awards, social events, weekly staff quiz, staff conference)
• Life made easier (tea and coffee, deliveries, one paid occasional day per year, staff laptop)
• Professional Development
Further details about the role
Core Duties
• To provide high level and confidential administrative support to the Headteacher and to ensure the smooth running of the Main School Office and Reception areas on a day-to-day basis.
• To coordinate the Recruitment function of the school, from the placing of the advertisements through to the facilitation of the interview days and the onboarding process.
• To provide compliance, strategic and administrative support in the coordination and logistics of major school events such as Speech Day and Secondary Transfer Evening.
Duties and responsibilities
The successful candidate will:
• Provide confidential PA support for the Headteacher.
• Provide diary management for the Headteacher ensuring time is prioritised for strategic tasks and to facilitate internal and external meetings where appropriate.
• Provide day-to-day support for the Headteacher as and when required for administrative tasks.
• Provide support for high-level meetings – taking minutes and sending out documentation for governance and compliance issues, e.g. the school complaints process.
• Receive visitors for the Headteacher and ensure that appropriate arrangements are in hand (including hospitality) for the Headteacher’s visitors and meetings.
• Place advertisements for vacant positions at the school.
• Administer the Recruitment system including the bank of job templates and job descriptions for the roles within school.
• Ensure that all references are requested, chased and received in accordance with the guidance of Keeping Children Safe in Education.
• Coordinate the shortlisting process for the fulfilment of vacancies across the school.
• Organise the interview process and coordinating the panel for the day and the scheduling of the interview itself.
• Provide reports and analysis of the recruitment across the school for governance reporting.
• Work alongside the School Business Manager to coordinate the onboarding process for new recruits to the school, carrying out pre-employment checks and completing contract paperwork.
• Maintain confidential files and records.
• Booking safeguarding training for all new staff.
• Completing suspension and exclusion paperwork.
• Organising staff exit interviews with the Chair of the Trust Board.
• Coordinating the production of the staff handbook.
• Support Ofsted inspections, audits, and other external reviews by collating documentation and coordinating logistics.
• Develop and maintain efficient administrative systems to support the work of the Headteacher
• Track deadlines, strategic projects, and school improvement priorities.
• Preparation or resources for events led by the Head.
• Contribute to the smooth running of leadership processes across the school.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.