Purchase Ledger Controller
| Posting date: | 28 April 2026 |
|---|---|
| Salary: | £30,000.0 to £35,000.0 per year |
| Additional salary information: | £35,000 |
| Hours: | Full time |
| Closing date: | 12 May 2026 |
| Location: | Macclesfield, Cheshire, SK10 4NL |
| Company: | Hays Specialist Recruitment |
| Job type: | Contract |
| Job reference: | 4792284_1777388803 |
Summary
Job Title: Purchase Ledger ControllerReporting To: AP & AR Supervisor
Role Purpose:The Purchase Ledger Controller is responsible for the effective administration of the Purchase Ledger, ensuring accurate and timely processing of invoices and payments in accordance with company policies and procedures. The role supports cash flow management, maintains strong supplier relationships, and provides reliable financial information to management and external stakeholders where required.
Right to Vary Job Description:This job description reflects the role as currently defined. The organisation regularly reviews job descriptions to ensure they accurately reflect the duties being performed or to incorporate operational changes. Reviews will be conducted in consultation with the post-holder. While agreement will be sought on reasonable changes, the organisation reserves the right to amend the job description in line with the role's grade and business requirements following consultation.
Key Objectives:
- Administer the Purchase Ledger with accurate and timely ERP postings in line with company policy
- Ensure effective communication with suppliers and internal stakeholders regarding invoices, queries, and payments
- Work closely with the AP & AR Supervisor to deliver consistently high-quality outputs and strong service levels.
- Contribute to continuous improvement initiatives within the Finance function
Key Duties & Responsibilities:Purchase Ledger & Payments
- Process purchase order, manual invoices and credit notes, obtaining appropriate authorisation in line with company policy.
- Prepare weekly and ad-hoc payment runs in line with supplier terms and cash flow forecasts
- Process payment runs through the ERP system and banking platform, and distribute remittance advice.
- Ensure all bank statement payments are accurately posted and reconciled
- Maintain a high level of on-time payments and retain records for payment practices reporting
Supplier & Internal Liaison
- Work closely with the Purchasing team to resolve invoice and pricing queries
- Manage supplier correspondence and complete supplier statement reconciliations
- Handle pro forma invoices, unallocated payments, and supplier returns
- Manage aged GRNI balances, deferment statements, and petty cash where applicable
Forecasting, Reporting & Compliance
- Forecast monthly payments inline with operating cashflow targets, providing weekly updates
- Provide accurate information to management and external stakeholders when required
- Support internal and external audits by providing documentation and explanations
- Maintain accurate filing and scanning of all purchase ledger documentation
Process Improvement & Team Support
- Maintain up-to-date process documentation for the role
- Support cross-training within the Finance team to ensure resilience
- Assist the AP & AR Supervisor with business improvement initiatives, ad-hoc analysis, and projects
General Responsibilities
- Contribute to the overall effectiveness and reputation of the Finance function
- Ensure effective communication at all levels of the business
- Adhere to all company policies, procedures, and internal controls
- Maintain a safe, compliant, and efficient working environment
- Ensure optimal use of systems, equipment, and resources
- Demonstrate flexibility, including working longer hours during peak periods where necessary
- Participate in project teams and cross-functional initiatives as required
What you need to do now
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