Receptionist and Administration Assistant | Calderdale and Huddersfield NHS Foundation Trust
| Posting date: | 28 April 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £25,272 per annum, pro rata |
| Hours: | Part time |
| Closing date: | 28 May 2026 |
| Location: | Halifax, HX1 1UB |
| Company: | Calderdale & Huddersfield NHS Foundation Trust |
| Job type: | Contract |
| Job reference: | 7972286/372-FSS3051-A |
Summary
An exciting opportunity has arisen for a Receptionist and Administration Assistant to join Yorkshire Fertility.
Yorkshire Fertility is a well-established satellite IVF unit, supporting approximately 900 new referrals and facilitating around 500 IVF cycles each year. The service works in partnership with a number of IVF units to provide comprehensive laboratory support.
This varied and rewarding role involves working as part of a dedicated fertility team to ensure the smooth and efficient running of clinics. Key responsibilities include managing the reception area, preparing patient case notes, processing treatment payments, and coordinating patient appointments.
The successful candidate will work closely with the Business Support Manager, contributing to the day-to-day operational management of the service and helping to deliver a high-quality patient experience.
· Deliver all reception and telephone duties in a courteous and friendly manner, including efficient and timely message taking and passing the call or message to the appropriate person
· To maintain a smart and tidy appearance at all times in line with the Company dress code and uniform policy (uniform will be provided).
· Book patients into appropriate clinics using electronic booking systems, for clinic, semen analysis and blood test appointments
· Assist with the preparation and clearing of consultation rooms as required
· Provide admin support as required for the service, including word processing, sending and receiving emails, production of spreadsheets using Excel, photocopying, filing, archiving, faxing, scanning
· To register new patients and input accurate patient data on the IT systems ensuring that patient details are kept up to date.
· Assist with the accurate filing of patient notes
· To retrieve patient notes for all forthcoming clinics.
· To deal with incoming email information from the central clinics and other NHS Trusts
· To deal with email queries from patients
· Deal with internal and external post
· Input data on to appropriate IT systems as required
CHFT is an integrated Trust of 6,500+ colleagues providing hospital and community services to patients and communities across Calderdale and Kirklees. We are rated as ‘Good’ by the Care Quality Commission, are a top performing Trust for Elective Recovery, Emergency and Cancer Care and widely acknowledged as a national digital lead when it comes to caring for people across our local and regional systems.
Our people are at the core of everything we do, hence our commitment to One Culture of Care. Our focus is to care for and support each other in order to provide outstanding compassionate care to our patients. That is why we are looking for an inclusive collaborative, creative, innovative and compassionate leader to join us in this role.
· Deliver all reception and telephone duties in a courteous and friendly manner, including efficient and timely message taking and passing the call or message to the appropriate person
· To maintain a smart and tidy appearance at all times in line with the Company dress code and uniform policy (uniform will be provided).
· Book patients into appropriate clinics using electronic booking systems, for clinic, semen analysis and blood test appointments
· Assist with the preparation and clearing of consultation rooms as required
· Provide admin support as required for the service, including word processing, sending and receiving emails, production of spreadsheets using Excel, photocopying, filing, archiving, faxing, scanning
· To register new patients and input accurate patient data on the IT systems ensuring that patient details are kept up to date.
· Assist with the accurate filing of patient notes
· To retrieve patient notes for all forthcoming clinics.
· To deal with incoming email information from the central clinics and other NHS Trusts
· To deal with email queries from patients
· Deal with internal and external post
· Input data on to appropriate IT systems as required
This advert closes on Tuesday 5 May 2026