Data Administration Assistant (Female)
| Posting date: | 28 April 2026 |
|---|---|
| Salary: | £24,500 per year, pro rata |
| Hours: | Part time |
| Closing date: | 11 May 2026 |
| Location: | Swindon |
| Remote working: | On-site only |
| Company: | The Nelson Trust |
| Job type: | Permanent |
| Job reference: | 2804262 |
Summary
Data Administration Assistant (Female)
The Nelson Trust is a charity working across the Southwest to support people with multiple and complex needs. Our Women’s Centres provide safe, supportive spaces where women can access tailored support to make positive, lasting change.
The Data Administration Assistant plays a key role in supporting our Women’s Community Services at Swindon Women’s Centre, ensuring the accurate collection, management and reporting of service data within a trauma-informed, women-centred environment.
Salary: £24,500 per annum pro rata
Location: Swindon
Hours: 17.5 hours per week
Holidays: 25 days pa plus statutory pro rata
Pension: Auto enrolment pension (6% employer contribution)
What you will do:
Input and maintain service data including referrals, client records, attendance, outcomes, and activity data
Monitor shared mailboxes and support referral tracking and administration
Maintain secure, confidential, and well organised electronic records in line with data protection requirements
Quality check, clean, and manage datasets to ensure accurate reporting
Produce routine and ad hoc reports, including basic tables, charts, and dashboards
Analyse numerical and performance data to identify trends and outcomes
Respond to data related queries and promote good data recording practices
Contribute to the development and improvement of data systems and processes
What we offer:
A supportive and dynamic work environment.
Opportunities for professional development and training.
The chance to make a real impact in the lives of vulnerable women.
What we are looking for:
Experience in data administration, data input, reporting, and basic data analysis
Strong IT skills, particularly Microsoft Excel, Word, Outlook, and confidence using reporting or visualisation tools (e.g. Power BI)
High attention to detail, with the ability to manage accurate records and datasets
Strong organisational, time management, and communication skills
Ability to manage a varied workload with minimal supervision
Good literacy and numeracy skills
Ability to work sensitively within a trauma‑informed, women centred environment
If you are committed to making a positive change and have the skills and experience we are looking for, we would love to hear from you!
Closing date: Monday 11th May 2026
Due to the nature of the work carried out in our Women’s Centres this role is restricted to female applicants only in accordance with the provisions of the occupational requirement (Equality Act 2010, pursuant to Schedule 9, Part 1).
The Nelson Trust is committed to safeguarding, the successful applicant will be required to undergo an enhanced DBS check
We have become known for the quality of our work and ability to provide bespoke care and support services. While we are proud of our achievements so far, we are ambitious and want to continue to grow and diversify our workforce.
We recognise that employees from different backgrounds bring unique knowledge, perspectives and experiences and we are committed to increasing the diversity of our workforce and welcome applications from individuals across all sectors of society.
This is an opportunity for new, challenging and highly rewarding experiences. Our staff make a real difference to people’s lives and in return for your commitment and enthusiasm, we offer a comprehensive training and development programme a generous pension scheme and a positive working environment.
The Nelson Trust is a charity working across the Southwest to support people with multiple and complex needs. Our Women’s Centres provide safe, supportive spaces where women can access tailored support to make positive, lasting change.
The Data Administration Assistant plays a key role in supporting our Women’s Community Services at Swindon Women’s Centre, ensuring the accurate collection, management and reporting of service data within a trauma-informed, women-centred environment.
Salary: £24,500 per annum pro rata
Location: Swindon
Hours: 17.5 hours per week
Holidays: 25 days pa plus statutory pro rata
Pension: Auto enrolment pension (6% employer contribution)
What you will do:
Input and maintain service data including referrals, client records, attendance, outcomes, and activity data
Monitor shared mailboxes and support referral tracking and administration
Maintain secure, confidential, and well organised electronic records in line with data protection requirements
Quality check, clean, and manage datasets to ensure accurate reporting
Produce routine and ad hoc reports, including basic tables, charts, and dashboards
Analyse numerical and performance data to identify trends and outcomes
Respond to data related queries and promote good data recording practices
Contribute to the development and improvement of data systems and processes
What we offer:
A supportive and dynamic work environment.
Opportunities for professional development and training.
The chance to make a real impact in the lives of vulnerable women.
What we are looking for:
Experience in data administration, data input, reporting, and basic data analysis
Strong IT skills, particularly Microsoft Excel, Word, Outlook, and confidence using reporting or visualisation tools (e.g. Power BI)
High attention to detail, with the ability to manage accurate records and datasets
Strong organisational, time management, and communication skills
Ability to manage a varied workload with minimal supervision
Good literacy and numeracy skills
Ability to work sensitively within a trauma‑informed, women centred environment
If you are committed to making a positive change and have the skills and experience we are looking for, we would love to hear from you!
Closing date: Monday 11th May 2026
Due to the nature of the work carried out in our Women’s Centres this role is restricted to female applicants only in accordance with the provisions of the occupational requirement (Equality Act 2010, pursuant to Schedule 9, Part 1).
The Nelson Trust is committed to safeguarding, the successful applicant will be required to undergo an enhanced DBS check
We have become known for the quality of our work and ability to provide bespoke care and support services. While we are proud of our achievements so far, we are ambitious and want to continue to grow and diversify our workforce.
We recognise that employees from different backgrounds bring unique knowledge, perspectives and experiences and we are committed to increasing the diversity of our workforce and welcome applications from individuals across all sectors of society.
This is an opportunity for new, challenging and highly rewarding experiences. Our staff make a real difference to people’s lives and in return for your commitment and enthusiasm, we offer a comprehensive training and development programme a generous pension scheme and a positive working environment.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.