Administrative Assistant
| Posting date: | 28 April 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 11 May 2026 |
| Location: | Lichfield, Staffordshire, WS13 7EW |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | cb74ca4f-d4ad-4daf-83dd-ab0b045f3b87 |
Summary
What skills and experience we're looking for
Statement of Purpose
To work under the direction and guidance of the School Manager and Admin Team to provide administrative support to the school.
Support for Administration
• Handle incoming calls, emails, and correspondence professionally.
• Maintain student records and update databases (e.g., SIMS or other MIS systems).
• Prepare letters, reports, and other documents as required.
• Assist with pupil welfare duties; liaise with parents/staff etc
• Assist with the organisation of school events, trips, and meetings.
• Manage filing systems and ensure confidentiality of sensitive information.
• Greet visitors, parents, and students in a friendly and professional manner.
• Ensure safeguarding procedures are followed for all visitors.
• Manage the signing-in system and issue visitor passes.
• Attendance and Pupil Records
• Monitor daily attendance and follow up on absences.
• Assist with processing orders, invoices, and petty cash.
• Order and maintain office supplies and stationery.
• Support staff with photocopying, scanning, and printing.
• Assist with first aid duties if trained.
• Assisting with the Reprographics Department
Support to the Organisation
• Provide general administrative support to the main office that includes and is not exclusive to; answering phones, covering reception, SIMS input, attendance support, exams support, canteen support, trips, events, administering first aid.
• Maintain and update student and staff records.
• As and when required to utilise IT software that includes and is not exclusive to; SIMS, Excel, Word, Powerpoint, Sharepoint, OneDrive, Medical Tracker, SamPeople, SISRA.
(This list is not exhaustive)
What the school offers its staff
Free Onsite Parking for Staff
Two trained in-house ‘Mental Health First Aiders’.
HSF (Health Care Providers) provide cost effective employee benefits to help staff claim money back on everyday health treatments such as dental appointments, opticians and physiotherapy.
’Thinkwell’ self-referral support that offers friendly, confidential help to keep your mental health on track
Commitment to safeguarding
The school is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment. This position is therefore subject to a criminal records check, undertake regular safeguarding and child protection training and, familiarise themselves with KCSIE part 1 and child protection policy which is located on the school website https://www.friaryschool.co.uk/policies/. This position is subject to a ‘disclosure’ check under the Rehabilitation of Offender Act 1974. Further details regarding this check are available from schools or by visiting https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.
Statement of Purpose
To work under the direction and guidance of the School Manager and Admin Team to provide administrative support to the school.
Support for Administration
• Handle incoming calls, emails, and correspondence professionally.
• Maintain student records and update databases (e.g., SIMS or other MIS systems).
• Prepare letters, reports, and other documents as required.
• Assist with pupil welfare duties; liaise with parents/staff etc
• Assist with the organisation of school events, trips, and meetings.
• Manage filing systems and ensure confidentiality of sensitive information.
• Greet visitors, parents, and students in a friendly and professional manner.
• Ensure safeguarding procedures are followed for all visitors.
• Manage the signing-in system and issue visitor passes.
• Attendance and Pupil Records
• Monitor daily attendance and follow up on absences.
• Assist with processing orders, invoices, and petty cash.
• Order and maintain office supplies and stationery.
• Support staff with photocopying, scanning, and printing.
• Assist with first aid duties if trained.
• Assisting with the Reprographics Department
Support to the Organisation
• Provide general administrative support to the main office that includes and is not exclusive to; answering phones, covering reception, SIMS input, attendance support, exams support, canteen support, trips, events, administering first aid.
• Maintain and update student and staff records.
• As and when required to utilise IT software that includes and is not exclusive to; SIMS, Excel, Word, Powerpoint, Sharepoint, OneDrive, Medical Tracker, SamPeople, SISRA.
(This list is not exhaustive)
What the school offers its staff
Free Onsite Parking for Staff
Two trained in-house ‘Mental Health First Aiders’.
HSF (Health Care Providers) provide cost effective employee benefits to help staff claim money back on everyday health treatments such as dental appointments, opticians and physiotherapy.
’Thinkwell’ self-referral support that offers friendly, confidential help to keep your mental health on track
Commitment to safeguarding
The school is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment. This position is therefore subject to a criminal records check, undertake regular safeguarding and child protection training and, familiarise themselves with KCSIE part 1 and child protection policy which is located on the school website https://www.friaryschool.co.uk/policies/. This position is subject to a ‘disclosure’ check under the Rehabilitation of Offender Act 1974. Further details regarding this check are available from schools or by visiting https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.