17189 - Registry Officer
| Posting date: | 27 April 2026 |
|---|---|
| Salary: | £30,109 per year |
| Hours: | Full time |
| Closing date: | 12 May 2026 |
| Location: | SW1H 9AJ |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Ministry of Justice |
| Job type: | Permanent |
| Job reference: | 17189 |
Summary
Overview of Security and Information Directorate (SID)
SID is part of the Service Transformation Group. The Group oversees the building of a strategic vision for modernising and digitising our legacy systems, generating a coordinated plan across the MoJ and its agencies for transformation, and tracking delivery of this transformation.
Security and information management are fundamental building blocks of enabling the department to deliver. We have highly skilled experts working collaboratively with the department, Government Security Group, Government Knowledge and Information Management profession and other partners to enable the whole of the MoJ to function securely, lawfully and transparently.
We identify, manage, and mitigate MoJ’s security, data protection and information risks, and provide assurance against those risks. We’re also home to the Counter Fraud Centre of Expertise. Part of our mission is to up-skill the department so that security becomes second nature to our people and partners.
Team Profile
Information Services Division is responsible for ensuring the MOJ:
• Manages its information so that it knows what is held and where it is held - Knowledge management and Records management
• Holds its information in compliance with legislation and is accessible – Data protection and freedom of information
• Is clear who owns the information and that they understand their responsibilities – Knowledge management
• Holds its information securely – Information assurance
Records Management Service
This post sits in the Records Management Service (RMS) which is part of SID and an integral part of the MOJ, managing the records of the department.
We are responsible for electronic and paper records in compliance with the provisions of the Secretary of State’s Code of Practice on the management of records issued under section 46 of the Freedom of Information Act 2000.
We work within a legislative framework (Public Records Act 1958 and 1967 (PRA), UK General Data Protection Regulations (GDPR) and Data Protection Act 2018 (DPA), Freedom of Information Act 2000 (FOIA)) and in accordance with guidelines set by independent inquiries to obtain, store safeguard and preserve records, making them available to the public where appropriate.
Summary
The team have responsibility for providing essential records management services to departments within MoJ including; HM Courts & Tribunals Service (HMCTS), HM Prison & Probation Service (HMPPS), Shared Services Centre to name just a few. The team deal with requests for records held both on and off-site with our third-party storage provider in addition to managing records within our custody; ensuring they are kept in accordance with the relevant legislation and retention policies.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities, and duties:
Supporting the registrar with the management of 102 Petty France MOJ Registry, which will include:
• Maintaining the records stored in the registry in line with the Public records Act (PRA) and archival and governmental requirements
• Maintaining accurate registry and records listings enabling efficient accessibility of them recording details of location of records held in the registry and why
• Searching and retrieving files (digital and/or paper) as requested by authorised staff
• General Registry maintenance
• Liaising with off-site storage supplier to request the recall/return of records to agreed service levels and timeframes
• Responding to requests for Registry tours, scheduling them in diaries of both the requestor and tour presenters from within London RMS Management Team, supporting the delivery of them where necessary
• Supporting the effective maintenance of the registry (including the stationery room) in line with Health & Safety and Security recommendations
• Managing the team mailboxes, responding to queries as a trusted advisor and escalating as appropriate
• Taking delivery of records received from offsite storage, liaising with colleagues on large deliveries, including building good working relationships with stakeholders to ensure effective delivery and space management.
• Supporting the accurate, secure and timely transfer and dispatch of records from the Registry
• Reviewing records as needed, implementing decisions, engaging with and helping team members and others to do the same
• Assisting the Deputy Departmental Records Officer (DDRO) and London RMS team with any adhoc duties as required
• This role involves a significant amount of manual handling as a large proportion of the work the team undertakes involves physical paper records.
This list is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Minimum Eligibility
▪ All candidates are subject to security and identity checks prior to taking up post.
▪ All external candidates are subject to a minimum of 6 months’ probation. Internal candidates are subject to probation if they have not already served a probationary period within MoJ.
SID is part of the Service Transformation Group. The Group oversees the building of a strategic vision for modernising and digitising our legacy systems, generating a coordinated plan across the MoJ and its agencies for transformation, and tracking delivery of this transformation.
Security and information management are fundamental building blocks of enabling the department to deliver. We have highly skilled experts working collaboratively with the department, Government Security Group, Government Knowledge and Information Management profession and other partners to enable the whole of the MoJ to function securely, lawfully and transparently.
We identify, manage, and mitigate MoJ’s security, data protection and information risks, and provide assurance against those risks. We’re also home to the Counter Fraud Centre of Expertise. Part of our mission is to up-skill the department so that security becomes second nature to our people and partners.
Team Profile
Information Services Division is responsible for ensuring the MOJ:
• Manages its information so that it knows what is held and where it is held - Knowledge management and Records management
• Holds its information in compliance with legislation and is accessible – Data protection and freedom of information
• Is clear who owns the information and that they understand their responsibilities – Knowledge management
• Holds its information securely – Information assurance
Records Management Service
This post sits in the Records Management Service (RMS) which is part of SID and an integral part of the MOJ, managing the records of the department.
We are responsible for electronic and paper records in compliance with the provisions of the Secretary of State’s Code of Practice on the management of records issued under section 46 of the Freedom of Information Act 2000.
We work within a legislative framework (Public Records Act 1958 and 1967 (PRA), UK General Data Protection Regulations (GDPR) and Data Protection Act 2018 (DPA), Freedom of Information Act 2000 (FOIA)) and in accordance with guidelines set by independent inquiries to obtain, store safeguard and preserve records, making them available to the public where appropriate.
Summary
The team have responsibility for providing essential records management services to departments within MoJ including; HM Courts & Tribunals Service (HMCTS), HM Prison & Probation Service (HMPPS), Shared Services Centre to name just a few. The team deal with requests for records held both on and off-site with our third-party storage provider in addition to managing records within our custody; ensuring they are kept in accordance with the relevant legislation and retention policies.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities, and duties:
Supporting the registrar with the management of 102 Petty France MOJ Registry, which will include:
• Maintaining the records stored in the registry in line with the Public records Act (PRA) and archival and governmental requirements
• Maintaining accurate registry and records listings enabling efficient accessibility of them recording details of location of records held in the registry and why
• Searching and retrieving files (digital and/or paper) as requested by authorised staff
• General Registry maintenance
• Liaising with off-site storage supplier to request the recall/return of records to agreed service levels and timeframes
• Responding to requests for Registry tours, scheduling them in diaries of both the requestor and tour presenters from within London RMS Management Team, supporting the delivery of them where necessary
• Supporting the effective maintenance of the registry (including the stationery room) in line with Health & Safety and Security recommendations
• Managing the team mailboxes, responding to queries as a trusted advisor and escalating as appropriate
• Taking delivery of records received from offsite storage, liaising with colleagues on large deliveries, including building good working relationships with stakeholders to ensure effective delivery and space management.
• Supporting the accurate, secure and timely transfer and dispatch of records from the Registry
• Reviewing records as needed, implementing decisions, engaging with and helping team members and others to do the same
• Assisting the Deputy Departmental Records Officer (DDRO) and London RMS team with any adhoc duties as required
• This role involves a significant amount of manual handling as a large proportion of the work the team undertakes involves physical paper records.
This list is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Minimum Eligibility
▪ All candidates are subject to security and identity checks prior to taking up post.
▪ All external candidates are subject to a minimum of 6 months’ probation. Internal candidates are subject to probation if they have not already served a probationary period within MoJ.