Clinical Administrator (Medical Secretary)
| Posting date: | 23 April 2026 |
|---|---|
| Salary: | £25,760.00 to £27,476.00 per year |
| Additional salary information: | £25760.00 - £27476.00 a year |
| Hours: | Full time |
| Closing date: | 04 May 2026 |
| Location: | Sheffield, S6 2PE |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9457-26-0119 |
Summary
The provision of an effective admin/secretarial service to all Consultants/Doctors including typing of letters, reports, email, BigHand and completion of appropriate forms in EPR. Clinic booking, rescheduling, and cancelling appointments for Consultant/Doctors, Specialty Dr, Junior docs. Ensuring activities are recorded on EPR. Deal with incoming correspondence, checking information received and responding where appropriate. Maintain an electronic diary and personal appointment system for all Consultants/Doctors. Organise meetings, booking rooms/venues, arranging hospitality where necessary. Support meetings chaired or attended by Consultants/Doctors and to be sensitive to the issues under discussion, preparing notes/agendas and taking minutes as requested. Meetings may involve internal and external participants. Ensure all documentation is completed in preparation for all new Doctors to be able to access SHPU systems. Administrative management of prescriptions (Clozapine) including ordering, issuing and disposal of FP10s. Ensuring documentation is scanned onto systems as appropriate. Close liaising with MHA office to prepare and organise CTOs, MHTs & MOJs. Liaising with other services as directed by Consultants/Doctors. Support meetings chaired or attended by Consultants/Doctors and to be sensitive to the issues under discussion, preparing notes/agendas and taking minutes as requested. Meetings may involve internal and external participants. Ensure all documentation is completed in preparation for all new Doctors to be able to access SHSC systems. Administrative management of prescriptions (Clozapine)including ordering, issuing and disposal of FP10s. Ensuring documentation is scanned onto systems as appropriate. Close liaising with MHA office to prepare and organise CTOs, MHTs & MOJs. Liaising with other services as directed by Consultants/Doctors. Dealing with incoming telephone calls, taking messages where appropriate. This will sometimes involve dealing with urgent criteria or challenging situations. Accurately input data using various forms, formats and EPR system. Operation of internal information systems ensuring accurate and up to date information is processed and maintained. Typing - team typing, report typing, medic letters. Processing and date stamp correspondence. Liaising with service users, carers, GPs, voluntary agencies and a wide range of medical, nursing and other staff both internal and external Liaising with other services as directed by Consultants/Doctors. Maintain and update EPR system. Cross cover for colleagues within the building and across the wider service as required.