Conveyancing Legal Secretary/Assistant
| Posting date: | 13 April 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 13 May 2026 |
| Location: | Ipswich, Suffolk, IP1 1TP |
| Remote working: | On-site only |
| Company: | Hays Specialist Recruitment |
| Job type: | Permanent |
| Job reference: | 4787499_1776095795 |
Summary
Your new company
A local professional services firm with offices in Ipswich.
Your new role
My client is recruiting for a Conveyancing Legal Secretary/Assistant, joining a small and experienced support team. The role will be carrying out day-to-day conveyancing tasks including:
- File opening, initial checks and setting up case files.
- Searches and enquiries, ordering local authority searches, and helping prepare or chase replies to enquiries.
- Drafting and preparing documents and other standard forms.
- Liaising with parties, communicating with clients, estate agents, mortgage lenders, other solicitors, and surveyors.
- Managing timelines, tracking key dates such as exchange, completion, mortgage offer expiry, and ensuring tasks are completed on schedule.
- Handling post exchange and completion tasks.
- Land Registry and HMRC submissions.
- General admin - scanning, filing, updating case management systems, and maintaining accurate records.
What you'll need to succeed
- Previous conveyancing experience is essential for this job.
- Excellent communication, clear written and verbal communication.
- Strong organisational ability, juggling multiple files, deadlines, and tasks.
- Attention to detail.
- Time management and strong IT skills including CMS, MS Office (Word, Outlook), and online portals (Land Registry etc.).
- Customer service skills - clients are often stressed during property transactions; being patient, reassuring, and responsive makes a huge difference.
- Problem-solving mindset, the ability to think ahead and resolve problems quickly.
- Understanding of AML and compliance.
What you'll get in return In return, you will be joining a friendly and experienced legal team.
- Office hours 9-5
- 100% office-based
- Competitive salary
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk