Personal Assistant - Outpatient Directorate Senior Leadership Team
| Posting date: | 09 April 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £28,392 - £31,157 per annum |
| Hours: | Full time |
| Closing date: | 09 May 2026 |
| Location: | Poole, BH12 5AG |
| Company: | Royal Bournemouth and Christchurch Hospitals NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 7926164/153-CO05732-A |
Summary
A Vacancy at University Hospitals Dorset NHS Foundation Trust.
We’re excited to offer this opportunity within our Admin & Clerical workforce.
We are seeking a highly organised and motivated Personal Assistant to join the Outpatients Directorate at UHD. This is a busy and varied role supporting senior managers within a large directorate that is delivering a significant improvement plan focused on clear priorities and collaborative change.
No two days are the same. You will manage complex diaries, coordinate and prepare meetings, juggle competing priorities, and help ensure services run smoothly for patients and staff. The pace is fast, but you will be part of a supportive and friendly team that works hard, values collaboration, and takes pride in delivering high-quality services.
This is a rewarding opportunity to build strong relationships across clinical and corporate teams and contribute to meaningful service improvements. We are looking for someone who is highly organised, detail-focused, calm under pressure, and confident in their communication. You should enjoy working as part of a team and contributing positively to the working culture.
In return, we offer a role where you can make a real difference within a Trust that values its staff, supports development, and promotes teamwork and work-life balance.
Interview date: Thursday 30th April 2026
Key responsibilities include:
• Providing comprehensive PA support to the Outpatients Senior Leadership Team
• Managing complex diaries, meetings, and correspondence
• Preparing agendas, papers, presentations, and minutes for meetings
• Acting as a key point of contact for internal and external stakeholders
• Handling sensitive information with professionalism and discretion
UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service-specific questions at interview.
If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.
UHD has active networks including Women’s, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.
AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.
Qualifications
• Educated to GCSE standard
• NVQ Level 3 in Customer Service / Management of
Administration or equivalent knowledge base
Experience
• Previous experience in senior secretarial / administrative
positions in a busy and demanding environment
Technical Skills/Competencies
• Excellent technical skills in Microsoft Office
• Audio typing skills
• Proficient keyboard skills
• Excellent organisational skills
• Organising, attending and administering corporate meetings
• Taking minutes at corporate/senior level committee
meetings
• Competent in use of e-mail and web-based technology
Knowledge
• Demonstrable experience of work in a senior supporting role
Other requirements specific to the role
• Excellent interpersonal skills
• Very high level of communication skills
• Able to work on own initiative
• Capable of prioritising work and be able to refer queries
onwards
• The individual must be welcoming, friendly and helpful at all
times
• Ability to look and plan ahead
• Access to a car with appropriate insurance for movement
between sites as part of role
This advert closes on Wednesday 22 Apr 2026
We’re excited to offer this opportunity within our Admin & Clerical workforce.
We are seeking a highly organised and motivated Personal Assistant to join the Outpatients Directorate at UHD. This is a busy and varied role supporting senior managers within a large directorate that is delivering a significant improvement plan focused on clear priorities and collaborative change.
No two days are the same. You will manage complex diaries, coordinate and prepare meetings, juggle competing priorities, and help ensure services run smoothly for patients and staff. The pace is fast, but you will be part of a supportive and friendly team that works hard, values collaboration, and takes pride in delivering high-quality services.
This is a rewarding opportunity to build strong relationships across clinical and corporate teams and contribute to meaningful service improvements. We are looking for someone who is highly organised, detail-focused, calm under pressure, and confident in their communication. You should enjoy working as part of a team and contributing positively to the working culture.
In return, we offer a role where you can make a real difference within a Trust that values its staff, supports development, and promotes teamwork and work-life balance.
Interview date: Thursday 30th April 2026
Key responsibilities include:
• Providing comprehensive PA support to the Outpatients Senior Leadership Team
• Managing complex diaries, meetings, and correspondence
• Preparing agendas, papers, presentations, and minutes for meetings
• Acting as a key point of contact for internal and external stakeholders
• Handling sensitive information with professionalism and discretion
UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service-specific questions at interview.
If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.
UHD has active networks including Women’s, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.
AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.
Qualifications
• Educated to GCSE standard
• NVQ Level 3 in Customer Service / Management of
Administration or equivalent knowledge base
Experience
• Previous experience in senior secretarial / administrative
positions in a busy and demanding environment
Technical Skills/Competencies
• Excellent technical skills in Microsoft Office
• Audio typing skills
• Proficient keyboard skills
• Excellent organisational skills
• Organising, attending and administering corporate meetings
• Taking minutes at corporate/senior level committee
meetings
• Competent in use of e-mail and web-based technology
Knowledge
• Demonstrable experience of work in a senior supporting role
Other requirements specific to the role
• Excellent interpersonal skills
• Very high level of communication skills
• Able to work on own initiative
• Capable of prioritising work and be able to refer queries
onwards
• The individual must be welcoming, friendly and helpful at all
times
• Ability to look and plan ahead
• Access to a car with appropriate insurance for movement
between sites as part of role
This advert closes on Wednesday 22 Apr 2026
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.