Office Administrator - Fixed Term
| Posting date: | 02 April 2026 |
|---|---|
| Hours: | Part time |
| Closing date: | 12 April 2026 |
| Location: | Derby, Derbyshire, DE21 4QX |
| Company: | Teaching Vacancies |
| Job type: | Contract |
| Job reference: | aaa964bd-6483-495d-aeeb-6e0938411dd3 |
Summary
What skills and experience we're looking for
• Make maximum use of the Academy’s communications portals, ensuring correspondence is effective and
enhance the Academy's visibility and reputation.
• Facilitate effective internal communications within the academy, ensuring transparent and timely dissemination of information to all staff members.
• Manage a calendar of all upcoming events and significant dates, advertising on appropriate social media platforms to reach a broad audience. Schedule regular posts about events, achievements, and updates.
• Assist with the planning of educational visits by collecting necessary paperwork, booking venues and transport, and managing the risk assessment process in collaboration with the visit leader.
• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.
• Provide first aid assistance to staff, students and visitors as and when necessary; having oversight of the collation of necessary information for first aid investigations.
• Support the provision of a comprehensive reception service, including greeting visitors to the Academy and ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person;
• Proactively take responsibility for ensuring visitor information is provided in advance of their arrival where possible, enforcing the correct safeguarding procedures are followed;
• Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines. Perform general office duties such as answering calls, minute taking, and photocopying.
• Supporting with officer cover where necessary;
• Enter and retrieve data related to students on the MIS database and other software packages as required.
• Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving complex student matters.
• Undertaking any other duties, which may reasonably be regarded as within the nature of the duties and responsibilities / grade of the post.
What the school offers its staff
• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.
• Make maximum use of the Academy’s communications portals, ensuring correspondence is effective and
enhance the Academy's visibility and reputation.
• Facilitate effective internal communications within the academy, ensuring transparent and timely dissemination of information to all staff members.
• Manage a calendar of all upcoming events and significant dates, advertising on appropriate social media platforms to reach a broad audience. Schedule regular posts about events, achievements, and updates.
• Assist with the planning of educational visits by collecting necessary paperwork, booking venues and transport, and managing the risk assessment process in collaboration with the visit leader.
• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.
• Provide first aid assistance to staff, students and visitors as and when necessary; having oversight of the collation of necessary information for first aid investigations.
• Support the provision of a comprehensive reception service, including greeting visitors to the Academy and ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person;
• Proactively take responsibility for ensuring visitor information is provided in advance of their arrival where possible, enforcing the correct safeguarding procedures are followed;
• Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines. Perform general office duties such as answering calls, minute taking, and photocopying.
• Supporting with officer cover where necessary;
• Enter and retrieve data related to students on the MIS database and other software packages as required.
• Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving complex student matters.
• Undertaking any other duties, which may reasonably be regarded as within the nature of the duties and responsibilities / grade of the post.
What the school offers its staff
• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.