Legal Business Support Administrator
| Posting date: | 01 April 2026 |
|---|---|
| Salary: | £15 to £18.86 per hour |
| Hours: | Full time |
| Closing date: | 01 May 2026 |
| Location: | Swindon, South West, SN1 2JG |
| Remote working: | On-site only |
| Company: | ESSENTIAL EMPLOYMENT LTD |
| Job type: | Contract |
| Job reference: | MP230435CT1757-OR26571-01042026 |
Summary
Legal Business Support Administrator needed in Swindon Paying £15 per hr ref OR26571
Full time hours on a temporary basis
Key Responsibilities
Case Management & Document Control- Act as the super user for the IKEN Case Management System, including:
- Advanced search functionality
- Creating and structuring new case files
- Uploading and organising documents
- Bundling court packs and legal documents
- Producing reports for senior legal leadership
- Manage storage, filing, and retrieval of all legal documents.
- Maintain the Agreements system and develop an electronic filing structure to ensure all legal documents are saved and easily accessible to authorised staff.
- Ensure all legal documentation requiring sealing or execution is processed accurately and in a timely manner.
- Monitor shared legal inboxes to determine which team or solicitor queries relate to.
- Allocate matters promptly and ensure case files are opened correctly.
- Support property transactional work under the guidance of a senior solicitor.
- Review legal title documents, verify ownership, and collate contract documentation including:
- Searches
- Land Registry documents
- Local Land Charge information
- Prepare transfer or completion documentation as required.
- Prepare Court bundles and documentation through the case management workflow, including paperwork for the Single Justice Procedure or equivalent internal processes.
- Ensure accurate and timely submission to enable hearings to be scheduled or listed.
- Download, collate, and record all Land Registry searches/dealings and maintain an Excel spreadsheet with associated costings for submission to accounts.
- Prepare performance management data including:
- Time recording reports
- Open/closed case reports
- KPI dashboards for senior legal leaders
- Submit IT requests for new starters.
- Coordinate onboarding, order equipment, and arrange system access.
- Approve or record timesheets for locum or temporary solicitors.
- Support responses to:
- Freedom of Information (FOI) requests
- Subject Access Requests (SAR)
- Internal complaints
- Senior management queries
by providing data extracts, case chronologies, and relevant documentation.
- Open, scan and distribute incoming post.
- Prepare and organise outgoing mail.
- Handle incoming telephone enquiries.
- Create spreadsheets, forms and convert documents as needed.
- Raise invoices and process cheque payments with the accounts team.
If you are interested in the role, please email your CV to verity@essentialemploy.co.uk quoting the reference number.
Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.
All our roles may be subject to pre-employment checks including references so please be prepared