Governance Clerk
| Posting date: | 01 April 2026 |
|---|---|
| Hours: | Part time |
| Closing date: | 24 April 2026 |
| Location: | Rayleigh, Not recorded, SS6 7DD |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | 01dbba5e-d394-4b82-9723-fcbbdf522094 |
Summary
What skills and experience we're looking for
As Governance Clerk you will be confident in all aspects of the role:
● Provide advice to the Trustees & LSB’s on governance, constitutional and procedural matters.
● Provide effective administrative support to the Trust Board and its committees including three
Local School Boards.
● Ensure the governing bodies are properly constituted
● Manage information effectively in accordance with legal requirements
● Plan and collate the meeting agendas for all governance meetings across the Trust, working
with the relevant chair for each meeting.
● Ensure all reports and papers for each meeting are collated and uploaded to the relevant drive
and shared in a timely manner with all attendees before the meeting.
● Attend all governance meetings as the governance clerk to take accurate minutes.
● Review the minutes taken for each meeting and provide a draft copy and submit for approval
to the chair of the meeting and then circulate to all attendees once approved.
● Follow up any actions from the meeting to provide an update in time for the next meeting.
● Administer and keep records accurate and up to date on GIAS and Companies House
● Ensure policies are approved in line with the policy approval list, taken to the correct meetings
and notified to confirm they can be published following ratification.
● Administer and keep records of all statutory training, annual forms and acceptance of policies
required of governors/ trustees.
● Administer and manage an online filing system of records to ensure they are readily available
for audit purposes.
What the school offers its staff
● A forward thinking organisation that values innovation, inclusivity, and staff personal and
professional growth
● A Trust that values staff wellbeing
● Highly committed and supportive colleagues
● A supportive and friendly community
● Outstanding, collaborative partnerships across our trust schools
● Extensive CPD opportunities
● Recognition of long service
● Recognition of continuous service
● Flexible working arrangements
● Private Health Cash Plan
Further details about the role
We are seeking to appoint a Governance Clerk, on a Trust wide basis, to the Members, Trustees
and Trust committees including Local School Boards (LSB’s).
The successful candidate will have excellent IT skills and meticulous attention to detail. The
Governance Clerk will also be a part of the wider central team, rather than a traditional
standalone clerking role, so willing to be part of a team and the ability to build working
relationships with colleagues and senior leaders across the Trust is essential.
Board meetings & Board committee meetings are held at schools on weekdays in the early
evening. There are approximately 18 Board and Committee meetings per academic year in
addition to one Strategy Day meeting for all Trustees & Governors.
In addition, the Clerk will also be required to Clerk for the three LSB’s: there are a total of 18 LSB
meetings during the academic year which usually take place during school hours. The Clerk may
also be required to clerk other trustee meetings, such as interview panels for prospective Trustees
or the occasional Appeal Hearing.
Hours will be approximately 532 hours per year, over 38 weeks. Term time.
This will average to being contracted to 14hours per week for time spent preparing for, attending
and following up meetings as well general governance admin, attending weekly team meetings
and meeting with the Chair of Trustees & LSB Chairs to build a governance support structure
across the Trust. A commitment to attending all meetings is essential and non-negotiable.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
As Governance Clerk you will be confident in all aspects of the role:
● Provide advice to the Trustees & LSB’s on governance, constitutional and procedural matters.
● Provide effective administrative support to the Trust Board and its committees including three
Local School Boards.
● Ensure the governing bodies are properly constituted
● Manage information effectively in accordance with legal requirements
● Plan and collate the meeting agendas for all governance meetings across the Trust, working
with the relevant chair for each meeting.
● Ensure all reports and papers for each meeting are collated and uploaded to the relevant drive
and shared in a timely manner with all attendees before the meeting.
● Attend all governance meetings as the governance clerk to take accurate minutes.
● Review the minutes taken for each meeting and provide a draft copy and submit for approval
to the chair of the meeting and then circulate to all attendees once approved.
● Follow up any actions from the meeting to provide an update in time for the next meeting.
● Administer and keep records accurate and up to date on GIAS and Companies House
● Ensure policies are approved in line with the policy approval list, taken to the correct meetings
and notified to confirm they can be published following ratification.
● Administer and keep records of all statutory training, annual forms and acceptance of policies
required of governors/ trustees.
● Administer and manage an online filing system of records to ensure they are readily available
for audit purposes.
What the school offers its staff
● A forward thinking organisation that values innovation, inclusivity, and staff personal and
professional growth
● A Trust that values staff wellbeing
● Highly committed and supportive colleagues
● A supportive and friendly community
● Outstanding, collaborative partnerships across our trust schools
● Extensive CPD opportunities
● Recognition of long service
● Recognition of continuous service
● Flexible working arrangements
● Private Health Cash Plan
Further details about the role
We are seeking to appoint a Governance Clerk, on a Trust wide basis, to the Members, Trustees
and Trust committees including Local School Boards (LSB’s).
The successful candidate will have excellent IT skills and meticulous attention to detail. The
Governance Clerk will also be a part of the wider central team, rather than a traditional
standalone clerking role, so willing to be part of a team and the ability to build working
relationships with colleagues and senior leaders across the Trust is essential.
Board meetings & Board committee meetings are held at schools on weekdays in the early
evening. There are approximately 18 Board and Committee meetings per academic year in
addition to one Strategy Day meeting for all Trustees & Governors.
In addition, the Clerk will also be required to Clerk for the three LSB’s: there are a total of 18 LSB
meetings during the academic year which usually take place during school hours. The Clerk may
also be required to clerk other trustee meetings, such as interview panels for prospective Trustees
or the occasional Appeal Hearing.
Hours will be approximately 532 hours per year, over 38 weeks. Term time.
This will average to being contracted to 14hours per week for time spent preparing for, attending
and following up meetings as well general governance admin, attending weekly team meetings
and meeting with the Chair of Trustees & LSB Chairs to build a governance support structure
across the Trust. A commitment to attending all meetings is essential and non-negotiable.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.