AAT Finance Assistant Apprentice (Apprenticeship)
| Posting date: | 28 March 2026 |
|---|---|
| Salary: | £8.00 per hour |
| Hours: | Full time |
| Closing date: | 18 April 2026 |
| Location: | Newcastle upon Tyne, NE1 3NN |
| Company: | GetMyFirstJob Ltd |
| Job type: | Apprenticeship |
| Job reference: | 278692 |
Summary
Job Description: We are looking for a detail oriented individual to support our Purchase Ledger and the wider finance function. You will play a key role in maintaining strong supplier relationships, ensuring financial accuracy, and supporting the cash flow forecasting process.
Core Responsibilities
1. Purchase Ledger & Supplier Management - Inbox Management:
Act as the primary point of contact for the purchase ledger email account, ensuring all invoices are captured and queries from suppliers or staff are resolved promptly.
Onboarding: Manage the setup of new supplier accounts, performing due diligence by verifying company details and payment information.
Invoice Processing: Accurately code and upload purchase invoices and credit notes into our cloud based project accounting platform.
Financial Coding: Develop a deep understanding of the company’s nominal structure to ensure all costs are allocated correctly.
Reconciliations: Perform regular reviews of supplier statements to ensure accounts are up to date and any discrepancies are addressed. Ensure creditor accounts are reconciled by running regular aged creditor reports.
2. Payments & Cash Management
Payment Cycles: Execute weekly payment runs and monthly staff expense cycles, ensuring all payments are processed accurately and on time. Providing suppliers with remittance advice once payments have been approved.
Forecasting: Maintain the direct debit schedule and provide input for the weekly cash flow forecast.
Internal Controls: Review internal purchase orders ahead of payment runs to ensure proper authorization and budget alignment.
3. Expenses & Credit Cards
Expense Compliance: Review staff expense claims against company policy, ensuring all documentation is valid before submission.
Credit Card Management: Perform monthly processing and reconciliation of company credit card statements.
4. Banking & Month
End Support - Banking Operations: Manage daily bank postings into the finance software.
Reconciliations: Complete monthly bank reconciliations to ensure the accuracy of our financial data.
Training
Foundation covers the basic principles of accountancy, and is your starting point if you’ve never studied accountancy before. You’ll learn the basic principles of accountancy, such as double-entry bookkeeping, costing and preparing financial statements, as well as how to use accountancy software.
This level is ideal if you’re new to accountancy and finance, have previously worked in an accounts department, or are looking to change your career into Accountancy.
To pass this level, you'll be examined on five units. All assessments are computer-based exams (CBE). The area you will cover include:
Bookkeeping transactions.
Bookkeeping controls.
Elements of costing.
Using accounting software.
Foundation Synoptic Assessment.Training will be provided either via classroom or remote sessions. An apprenticeship has to be relevant to the job you are undertaking and you must dedicate 20% of their time towards it.
Qualifications required
GCSE's grades 9/A* - 4/C including Maths and English.
Skills required
Software and digital literacy.
Comfortable with handling emails, saving digital documents and using Microsoft packages such as Excel.
Prospects
This role is an ideal entry point for an aspiring finance professional starting their AAT Level 2. We are pleased to offer full support and mentorship through the first level of their studies, providing a practical environment to apply their learning. We don't have the internal complexity for level 3 and 4 work yet, so we see this as a great 12-15 month role for someone starting out.
Qualification / Standard : ST0608 Accounts or finance assistant
Duration 15 months
Core Responsibilities
1. Purchase Ledger & Supplier Management - Inbox Management:
Act as the primary point of contact for the purchase ledger email account, ensuring all invoices are captured and queries from suppliers or staff are resolved promptly.
Onboarding: Manage the setup of new supplier accounts, performing due diligence by verifying company details and payment information.
Invoice Processing: Accurately code and upload purchase invoices and credit notes into our cloud based project accounting platform.
Financial Coding: Develop a deep understanding of the company’s nominal structure to ensure all costs are allocated correctly.
Reconciliations: Perform regular reviews of supplier statements to ensure accounts are up to date and any discrepancies are addressed. Ensure creditor accounts are reconciled by running regular aged creditor reports.
2. Payments & Cash Management
Payment Cycles: Execute weekly payment runs and monthly staff expense cycles, ensuring all payments are processed accurately and on time. Providing suppliers with remittance advice once payments have been approved.
Forecasting: Maintain the direct debit schedule and provide input for the weekly cash flow forecast.
Internal Controls: Review internal purchase orders ahead of payment runs to ensure proper authorization and budget alignment.
3. Expenses & Credit Cards
Expense Compliance: Review staff expense claims against company policy, ensuring all documentation is valid before submission.
Credit Card Management: Perform monthly processing and reconciliation of company credit card statements.
4. Banking & Month
End Support - Banking Operations: Manage daily bank postings into the finance software.
Reconciliations: Complete monthly bank reconciliations to ensure the accuracy of our financial data.
Training
Foundation covers the basic principles of accountancy, and is your starting point if you’ve never studied accountancy before. You’ll learn the basic principles of accountancy, such as double-entry bookkeeping, costing and preparing financial statements, as well as how to use accountancy software.
This level is ideal if you’re new to accountancy and finance, have previously worked in an accounts department, or are looking to change your career into Accountancy.
To pass this level, you'll be examined on five units. All assessments are computer-based exams (CBE). The area you will cover include:
Bookkeeping transactions.
Bookkeeping controls.
Elements of costing.
Using accounting software.
Foundation Synoptic Assessment.Training will be provided either via classroom or remote sessions. An apprenticeship has to be relevant to the job you are undertaking and you must dedicate 20% of their time towards it.
Qualifications required
GCSE's grades 9/A* - 4/C including Maths and English.
Skills required
Software and digital literacy.
Comfortable with handling emails, saving digital documents and using Microsoft packages such as Excel.
Prospects
This role is an ideal entry point for an aspiring finance professional starting their AAT Level 2. We are pleased to offer full support and mentorship through the first level of their studies, providing a practical environment to apply their learning. We don't have the internal complexity for level 3 and 4 work yet, so we see this as a great 12-15 month role for someone starting out.
Qualification / Standard : ST0608 Accounts or finance assistant
Duration 15 months