Business Administrator
| Posting date: | 20 March 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 17 April 2026 |
| Location: | Kent, TN14 5EL |
| Company: | FM Conway |
| Job type: | Permanent |
| Job reference: | ORG1531-LM1528394SevBA |
Summary
FM Conway is recruiting for a highly organised and detail focused Business Administrator to join our Aggregates and Asphalt division. In this role, you will support key business processes by ensuring accurate and timely invoicing, maintaining data integrity and producing clear reporting to aid operational and commercial decision making. This is a full time, permanent position based at our head office in Sevenoaks, working Monday to Friday, 08:30 to 17:30.
The duties of the Business Administrator role will include:
- Administering customer charges from delivery records, ensuring a high level of accuracy and resolving discrepancies within internal systems
- Ensuring all proof of delivery records are complete each month by liaising with haulage suppliers and internal teams
- Producing weekly and monthly reports to support senior management and operational decision making
- Monitoring and investigating customer order transactions to ensure accurate invoicing and supplier payments
- Reviewing customer orders against system data to identify and correct any inaccuracies
- Supporting the Haulage Portal, assisting suppliers with queries and managing payment adjustments
What skills and experience do you need?
As our Business Administrator, you will have strong attention to detail and take pride in producing accurate work, with the ability to manage multiple priorities in a fast-paced environment. You will be organised, proactive and a confident team player with clear communication skills, comfortable working with both internal teams and external suppliers. Previous experience in an administrative or operational role is desirable, along with confidence using systems, managing data and adapting to changing business needs.
What benefits will you receive?
As our Business Administrator, we will offer you a range of fantastic benefits including career and professional development, 23 days holiday plus bank holidays, company pension, life assurance, opportunities for internal and external training and access to a wide range of shopping discounts through our Rewarding Great People platform. Based from our Sevenoaks Head Office you will have free access to our on-site gym and subsidised restaurant. We will also offer you a range of health and well-being benefits including 24-hour advice lines and support from our mental health first aiders.
A brief introduction to FM Conway and our Aggregate and Asphalt Division
FM Conway is a business of families with over 60 years’ experience of creating sustainable and innovative transportation solutions. We pride ourselves on our core values, creating a culture around Care, Innovation, Integrity and Excellence. The heart of FM Conway has, and always will be, its great people and we are always searching for talented individuals to join our family.
Our Aggregate and Asphalt division manufactures a range of high-quality products that can be adapted to suit the specific needs of our customers. We recycle highways arisings at our unique static crushing, washing and grading plants. The Recycled Asphalt Product (RAP) is used in our local asphalt plants to supply construction sites across London and Southern England. You will be joining a thriving team who are committed to our vision and continued investment in our self-delivery model.
So if you feel that this is a role for you and would like to join the team as a Business Administrator, then please click ‘apply’ today.
Closing Date 20/04/2026
FM Conway is an award-winning equal opportunities employer. We recognise that our workforce should reflect our diverse communities and we are proudly committed to creating an inclusive culture in which we celebrate and value individuals from all walks of life. EDI-Strategy
At our heart we are a business that recognises and embraces individuality, so if you are excited about this role but you are unsure if you meet all of the criteria, we encourage you to apply anyway as you may still be the right candidate for this or another role we are recruiting for.
We believe in people, not algorithms. That’s why every application is personally reviewed by a member of our Recruitment Team - never by AI.
We look forward to receiving your application!
The duties of the Business Administrator role will include:
- Administering customer charges from delivery records, ensuring a high level of accuracy and resolving discrepancies within internal systems
- Ensuring all proof of delivery records are complete each month by liaising with haulage suppliers and internal teams
- Producing weekly and monthly reports to support senior management and operational decision making
- Monitoring and investigating customer order transactions to ensure accurate invoicing and supplier payments
- Reviewing customer orders against system data to identify and correct any inaccuracies
- Supporting the Haulage Portal, assisting suppliers with queries and managing payment adjustments
What skills and experience do you need?
As our Business Administrator, you will have strong attention to detail and take pride in producing accurate work, with the ability to manage multiple priorities in a fast-paced environment. You will be organised, proactive and a confident team player with clear communication skills, comfortable working with both internal teams and external suppliers. Previous experience in an administrative or operational role is desirable, along with confidence using systems, managing data and adapting to changing business needs.
What benefits will you receive?
As our Business Administrator, we will offer you a range of fantastic benefits including career and professional development, 23 days holiday plus bank holidays, company pension, life assurance, opportunities for internal and external training and access to a wide range of shopping discounts through our Rewarding Great People platform. Based from our Sevenoaks Head Office you will have free access to our on-site gym and subsidised restaurant. We will also offer you a range of health and well-being benefits including 24-hour advice lines and support from our mental health first aiders.
A brief introduction to FM Conway and our Aggregate and Asphalt Division
FM Conway is a business of families with over 60 years’ experience of creating sustainable and innovative transportation solutions. We pride ourselves on our core values, creating a culture around Care, Innovation, Integrity and Excellence. The heart of FM Conway has, and always will be, its great people and we are always searching for talented individuals to join our family.
Our Aggregate and Asphalt division manufactures a range of high-quality products that can be adapted to suit the specific needs of our customers. We recycle highways arisings at our unique static crushing, washing and grading plants. The Recycled Asphalt Product (RAP) is used in our local asphalt plants to supply construction sites across London and Southern England. You will be joining a thriving team who are committed to our vision and continued investment in our self-delivery model.
So if you feel that this is a role for you and would like to join the team as a Business Administrator, then please click ‘apply’ today.
Closing Date 20/04/2026
FM Conway is an award-winning equal opportunities employer. We recognise that our workforce should reflect our diverse communities and we are proudly committed to creating an inclusive culture in which we celebrate and value individuals from all walks of life. EDI-Strategy
At our heart we are a business that recognises and embraces individuality, so if you are excited about this role but you are unsure if you meet all of the criteria, we encourage you to apply anyway as you may still be the right candidate for this or another role we are recruiting for.
We believe in people, not algorithms. That’s why every application is personally reviewed by a member of our Recruitment Team - never by AI.
We look forward to receiving your application!
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.