Administrator - Children's Community Occupational Therapy
| Posting date: | 18 March 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £33,094 - £36,195 per annum (including Inner London HCAS rate) |
| Hours: | Full time |
| Closing date: | 17 April 2026 |
| Location: | London, SW15 5PN |
| Company: | st georges nhs trust |
| Job type: | Permanent |
| Job reference: | 7804889/200-7804889-DE-DG |
Summary
A Vacancy at St George's University Hospitals NHS Foundation Trust.
We’re looking for an experienced and organised administrator to join our Children’s Community Therapy team and play a key role in supporting the delivery of therapy services for children and young people across Wandsworth, using the latest available technology to help streamline administrative processes and support efficient, high-quality care.
This is a great opportunity if you’re ready to take the next step in your admin career and gainline management and process-improvement experiencewithin the NHS.
This is an on-site role at Queen Mary’s Hospitaldue to the reactive and hands-on nature of the work.
You’ll benefit from fixed weekday hourswith no evenings, weekends or bank holidays required. Core hours are09:30–16:00, with flexibility around start and finish times (e.g. 08:00-16:00, or 09:00-17:00) to accommodate your personal circumstances.
As a member of our team, you’ll gain people-management experience, be involved in service improvement, and have access toTrust-delivered training programmes— making this a strong stepping stone into wider NHS management opportunities.
We’re looking for someone who is:
• confident using Microsoft 365 (Word, Excel, Outlook, Teams)
• highly organised with strong attention to detail
• calm and professional when dealing with enquiries
• able to work independently as well as part of a team
• interested in improving processes and ways of working
Previous NHS or healthcare admin experience is helpful but not essential.
As Team Administrator, you’ll be at the heart of the service — helping everything run smoothly behind the scenes so our therapists can focus on supporting children and families.
You’ll:
• manage referrals, waiting lists and clinic bookings
• act as a first point of contact for parents, carers and professionals
• maintain diaries, patient records and correspondence
• oversee office stock and procurement
• support rostering and absence recording
• line manage Band 3 administrative staff
• contribute to improving admin systems and processes
You’ll work closely with Occupational Therapists, Speech & Language Therapists and Physiotherapists in a friendly and supportive multidisciplinary team.
Our Children’s Community Therapy team supports children with disabilities and special educational needs to take part in everyday childhood activities such as play, feeding, attention and self-care. We work closely with families, schools, GPs and local authority partners to provide joined-up care in the community.
St George’s, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George’s Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.
At gesh we are committed to supporting flexible working arrangements. Applicants are encouraged to discuss any flexibility they may need during the recruitment process.
To work under own initiative and under supervision of the Therapies Admin Team Lead to provide effective, comprehensive clerical, administrative and secretarial support to the Clinical Team Leader for Occupational Therapy and the community Occupational Therapy Team
To act as a first point of contact for service users
To manage patients’ clinical journey from referral to discharge, including waiting list management and clinic booking.
To manage rostering for the Community and Children’s Social Services OT teams.
To manage stock taking and procurement for the QMH Children’s Therapies office.
To process Education, Health, and Care Need Assessment (EHCNA) requests for OT and SLT.
To assist in the gathering and analysis of data for Key Performance Indicator (KPI) targets.
To have line management responsibilities for band 3 support staff and contribute to their appraisal.
To support theClinical team Lead Children’s OccupationalTherapy
To support theHead of Children’s Therapies asrequired
This advert closes on Wednesday 1 Apr 2026
We’re looking for an experienced and organised administrator to join our Children’s Community Therapy team and play a key role in supporting the delivery of therapy services for children and young people across Wandsworth, using the latest available technology to help streamline administrative processes and support efficient, high-quality care.
This is a great opportunity if you’re ready to take the next step in your admin career and gainline management and process-improvement experiencewithin the NHS.
This is an on-site role at Queen Mary’s Hospitaldue to the reactive and hands-on nature of the work.
You’ll benefit from fixed weekday hourswith no evenings, weekends or bank holidays required. Core hours are09:30–16:00, with flexibility around start and finish times (e.g. 08:00-16:00, or 09:00-17:00) to accommodate your personal circumstances.
As a member of our team, you’ll gain people-management experience, be involved in service improvement, and have access toTrust-delivered training programmes— making this a strong stepping stone into wider NHS management opportunities.
We’re looking for someone who is:
• confident using Microsoft 365 (Word, Excel, Outlook, Teams)
• highly organised with strong attention to detail
• calm and professional when dealing with enquiries
• able to work independently as well as part of a team
• interested in improving processes and ways of working
Previous NHS or healthcare admin experience is helpful but not essential.
As Team Administrator, you’ll be at the heart of the service — helping everything run smoothly behind the scenes so our therapists can focus on supporting children and families.
You’ll:
• manage referrals, waiting lists and clinic bookings
• act as a first point of contact for parents, carers and professionals
• maintain diaries, patient records and correspondence
• oversee office stock and procurement
• support rostering and absence recording
• line manage Band 3 administrative staff
• contribute to improving admin systems and processes
You’ll work closely with Occupational Therapists, Speech & Language Therapists and Physiotherapists in a friendly and supportive multidisciplinary team.
Our Children’s Community Therapy team supports children with disabilities and special educational needs to take part in everyday childhood activities such as play, feeding, attention and self-care. We work closely with families, schools, GPs and local authority partners to provide joined-up care in the community.
St George’s, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George’s Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.
At gesh we are committed to supporting flexible working arrangements. Applicants are encouraged to discuss any flexibility they may need during the recruitment process.
To work under own initiative and under supervision of the Therapies Admin Team Lead to provide effective, comprehensive clerical, administrative and secretarial support to the Clinical Team Leader for Occupational Therapy and the community Occupational Therapy Team
To act as a first point of contact for service users
To manage patients’ clinical journey from referral to discharge, including waiting list management and clinic booking.
To manage rostering for the Community and Children’s Social Services OT teams.
To manage stock taking and procurement for the QMH Children’s Therapies office.
To process Education, Health, and Care Need Assessment (EHCNA) requests for OT and SLT.
To assist in the gathering and analysis of data for Key Performance Indicator (KPI) targets.
To have line management responsibilities for band 3 support staff and contribute to their appraisal.
To support theClinical team Lead Children’s OccupationalTherapy
To support theHead of Children’s Therapies asrequired
This advert closes on Wednesday 1 Apr 2026
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.