Administration And Events Officer
| Posting date: | 17 March 2026 |
|---|---|
| Salary: | £31,236 to £36,636 per year |
| Hours: | Full time |
| Closing date: | 07 April 2026 |
| Location: | Birmingham, West Midlands |
| Remote working: | On-site only |
| Company: | Aston University |
| Job type: | Permanent |
| Job reference: | 0382-26 |
Summary
Aston University is seeking a highly organised, proactive, and professional Events & Administration Officer to join the Vice-Chancellor’s Office. This is an exciting opportunity to play a pivotal role at the heart of University leadership, providing essential administrative and events support that enables the smooth running of one of the institution’s busiest and most high‑profile offices.
In this varied and fast‑paced role, you will act as the first point of contact for the Vice-Chancellor’s Office, handling enquiries with confidence, tact, and professionalism. Working closely with the Executive Assistant to the Vice-Chancellor, you will support complex diary management, meeting co-ordination, travel arrangements, correspondence, and document preparation, often dealing with sensitive or confidential information.
A key part of the role involves co‑ordinating major University events and high‑level visits, as well as supporting flagship events such as the annual Charter Dinner and Graduation ceremonies. You will also take a lead role in supporting the Honours Committee, preparing papers, writing minutes, and ensuring the smooth progression of nominations and committee business.
You will be an excellent communicator, able to build strong working relationships across the University and with senior external stakeholders. Outstanding organisational skills, attention to detail, and the ability to juggle competing priorities are essential. You will also be confident using IT systems, managing budgets and expenses, and drafting high‑quality written material. An interest in developing and using AI tools is welcomed.
This is a fantastic opportunity for an ambitious administrator or emerging events professional to develop their skills in a supportive, collaborative Executive Support Team and make a tangible impact at a leading UK university.
What we offer:
Aston University is a dynamic and vibrant campus located within Birmingham city centre, which has excellent transport links via bus or train.
The role is offered as 'dynamic working', which means working both on campus and from home dependent on the activity.
Excellent training and development opportunities.
A generous annual leave scheme with 30 days bookable leave and a further 13 days bank holiday and University Closure days.
Everyday discounts to a number of activities and retailers.
Great family friendly policies.
On site gym and pool with discounted staff membership available
In this varied and fast‑paced role, you will act as the first point of contact for the Vice-Chancellor’s Office, handling enquiries with confidence, tact, and professionalism. Working closely with the Executive Assistant to the Vice-Chancellor, you will support complex diary management, meeting co-ordination, travel arrangements, correspondence, and document preparation, often dealing with sensitive or confidential information.
A key part of the role involves co‑ordinating major University events and high‑level visits, as well as supporting flagship events such as the annual Charter Dinner and Graduation ceremonies. You will also take a lead role in supporting the Honours Committee, preparing papers, writing minutes, and ensuring the smooth progression of nominations and committee business.
You will be an excellent communicator, able to build strong working relationships across the University and with senior external stakeholders. Outstanding organisational skills, attention to detail, and the ability to juggle competing priorities are essential. You will also be confident using IT systems, managing budgets and expenses, and drafting high‑quality written material. An interest in developing and using AI tools is welcomed.
This is a fantastic opportunity for an ambitious administrator or emerging events professional to develop their skills in a supportive, collaborative Executive Support Team and make a tangible impact at a leading UK university.
What we offer:
Aston University is a dynamic and vibrant campus located within Birmingham city centre, which has excellent transport links via bus or train.
The role is offered as 'dynamic working', which means working both on campus and from home dependent on the activity.
Excellent training and development opportunities.
A generous annual leave scheme with 30 days bookable leave and a further 13 days bank holiday and University Closure days.
Everyday discounts to a number of activities and retailers.
Great family friendly policies.
On site gym and pool with discounted staff membership available
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.