Purchase Ledger Assistant
| Posting date: | 13 March 2026 |
|---|---|
| Salary: | £35,000 per year |
| Hours: | Full time |
| Closing date: | 12 April 2026 |
| Location: | Girvan, South Ayrshire |
| Remote working: | On-site only |
| Company: | Allstaff |
| Job type: | Permanent |
| Job reference: |
Summary
Allstaff Finance & Accountancy Division are delighted to bring to the market the role of Purchase Ledger Assistant. The role is full-time & based in Girvan. You will be responsible for maintaining the purchase ledger including credit card spend, and ensuring the Spindle software is used to maximum effect. You will be reporting to Head of Finance and need to possess a strong teamwork ethic and ability to work on your own initiative.
Duties
Reporting to the Head of Finance, your responsibilities will include:
Maintain the purchase ledger. This includes operating Spindle software to ensure that invoices post to Sage with minimal intervention.
Act as the team’s Spindle super user.
Liaise with the fibre team to post fibre invoices ensuring nominal coding accuracy.
Complete supplier statement reconciliation and maintain supplier terms in Sage.
Close old purchase orders in WAP when required.
Ensure all credit card expenditure is posted accurately.
Download invoices from supplier platforms.
Create adhoc reports from Spindle for invoices that need paid in that week or at the month end.
Update systems with new supplier forms and create schedules to allow them to be reviewed by HoF or FM.
Complete manual filing. Timeline within three months.
Operate as effective back up for the sales ledger including being proficient in the operation of Credit Hound. Timeline within 3–6 months.
Maintain up-to-date work instructions for all tasks. Timeline – ongoing.
Summarise timesheets for monthly payroll processing. Timeline – TBC.
Adhoc tasks include helping with catering for meetings and answering phones. Timeline – ongoing.
Qualifications, Knowledge, Skills & Experience
Must possess a strong business and work ethic
The ability to think on your feet and react appropriately in a busy environment
High level of attention to detail
Strong health & safety consciousness
Team player and willing to contribute with ideas
Experience in Sage 200, Spindle and Credit Hound
Experience in manufacturing business is desirable
Ability to work in a fast paced environment
Highly proficient in the use of Microsoft Office applications – Excel
Self-starter attitude with strong communication skills
Additional Experience Required
Purchase ledger experience
Experience using Sage 200
Accounts payable and supplier reconciliation experience
Experience working within a manufacturing finance environment
Location: Girvan, Ayrshire (KA26)
Hours: Monday to Friday, 8am – 5pm
Salary: £35,000 per annum
Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using AI & software solution providers and back-office support.
ALLSTAFFPRO
Job Type: Full-time
Work Location: In person
Duties
Reporting to the Head of Finance, your responsibilities will include:
Maintain the purchase ledger. This includes operating Spindle software to ensure that invoices post to Sage with minimal intervention.
Act as the team’s Spindle super user.
Liaise with the fibre team to post fibre invoices ensuring nominal coding accuracy.
Complete supplier statement reconciliation and maintain supplier terms in Sage.
Close old purchase orders in WAP when required.
Ensure all credit card expenditure is posted accurately.
Download invoices from supplier platforms.
Create adhoc reports from Spindle for invoices that need paid in that week or at the month end.
Update systems with new supplier forms and create schedules to allow them to be reviewed by HoF or FM.
Complete manual filing. Timeline within three months.
Operate as effective back up for the sales ledger including being proficient in the operation of Credit Hound. Timeline within 3–6 months.
Maintain up-to-date work instructions for all tasks. Timeline – ongoing.
Summarise timesheets for monthly payroll processing. Timeline – TBC.
Adhoc tasks include helping with catering for meetings and answering phones. Timeline – ongoing.
Qualifications, Knowledge, Skills & Experience
Must possess a strong business and work ethic
The ability to think on your feet and react appropriately in a busy environment
High level of attention to detail
Strong health & safety consciousness
Team player and willing to contribute with ideas
Experience in Sage 200, Spindle and Credit Hound
Experience in manufacturing business is desirable
Ability to work in a fast paced environment
Highly proficient in the use of Microsoft Office applications – Excel
Self-starter attitude with strong communication skills
Additional Experience Required
Purchase ledger experience
Experience using Sage 200
Accounts payable and supplier reconciliation experience
Experience working within a manufacturing finance environment
Location: Girvan, Ayrshire (KA26)
Hours: Monday to Friday, 8am – 5pm
Salary: £35,000 per annum
Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using AI & software solution providers and back-office support.
ALLSTAFFPRO
Job Type: Full-time
Work Location: In person