Personal Assistant/Admin Manager
| Posting date: | 13 March 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £31,049 - £37,796 Per annum, pro rata |
| Hours: | Part time |
| Closing date: | 12 April 2026 |
| Location: | Wigan, WN1 1XX |
| Company: | Wrightington, Wigan & Leigh NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 7754271/302-26-7754271E |
Summary
A Vacancy at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust.
The Personal Assistant/Admin Manager is responsible for managing, organising and providing an efficient and effective administrative and Secretarial support service to ensure the smooth running of the Estates and Facilities department at Buckingham Row.
The postholder will assist the Director of Estates and Facilities in project work and provide a wide range of administrative support to the Division.
Please note that this vacancy may close early if a sufficient number of applications are received. We encourage interested candidates to apply promptly to avoid disappointment.
Act as first point of contact for all communications to the Director of Estates and Facilities and deal with all such communications appropriately.
Responsible for typing building and engineering survey reports, memos, letters and minutes of meetings, presentation documents and updating of correspondence and reports promptly and accurately from hard copy.
Manages own workload and work on own initiative without direct supervision, address queries and reply to routine correspondence that would otherwise have to be handed to the Director of Estates and Facilities.
Deal with telephone enquiries in a clear and pleasant manner by using own initiative or redirecting to appropriate staff.
Prepare and compile appropriate responses on behalf of the Director of Estates and Facilities.
Ensure flexible working with the other staff to maintain an efficient, effective and responsive service, especially in times of absence i.e. annual leave and sickness absence.
Facilitate the effective use of the Director of Estates and Facilities time by managing and adjusting conflicting diary appointments. Ensuring information required is available.
Arrange meetings; agree agendas and minute take at meetings with the Director of Estates and Facilities and prepare/distribute relevant information. This could include minute taking at Disciplinary and grievance hearings.
Choose Well – Choose WWL
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement and living our values.
· People at the Heart
· Listen and Involve
· Kind and Respectful
· ONE Team
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.
At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Establish and maintain effective and efficient filing system and manages the bring forward system for the Director of Estates and Facilities to ensure that appropriate responses are received within the agreed timescale.
Manage, update and control databases associated with budgets, adverse events, sickness absence etc by using information received from both internal and external sources, and compile reports from information received for the Director of Estates and Facilities monthly meetings.
Implement secretarial/administrative policies and propose changes to working practices for own area of responsibility.
Assists in production of Policies, Procedures, Business Plans/Cases for the Estates and Facilities department.
Assist the Director of Estates and Facilities by undertaking project work as a job requirement as part of the post.
Assist the Director of Estates and Facilities to ensure mechanisms are in place to maintain effective communication with all staff groups.
Liaise with Trust HQ Administrator regarding legal issues for claims, tender documentations, etc and record information in compliance with the Trust Policies and Procedures.
Undertake research to assist the Director of Estates and Facilities in the development of new projects and present information in the form of reports and pre-meeting briefings.
Assist the Director of Estates and Facilities as necessary to ensure all services provided are fully patient focused, devise and implement arrangements to regularly test and measure service users’ satisfaction.
Responsible for the distribution of circulars and other management information to Estates and Facilities managers.
Manage and monitor the Estates and Facilities Management Team’s records/information and rotas associated with annual leave, sickness absence onto the ESR system.
Complete monthly SVL sheets for Estates and Facilities staff overtime and submit to Finance by deadline date.
For full details please see job description.
This advert closes on Wednesday 25 Mar 2026
The Personal Assistant/Admin Manager is responsible for managing, organising and providing an efficient and effective administrative and Secretarial support service to ensure the smooth running of the Estates and Facilities department at Buckingham Row.
The postholder will assist the Director of Estates and Facilities in project work and provide a wide range of administrative support to the Division.
Please note that this vacancy may close early if a sufficient number of applications are received. We encourage interested candidates to apply promptly to avoid disappointment.
Act as first point of contact for all communications to the Director of Estates and Facilities and deal with all such communications appropriately.
Responsible for typing building and engineering survey reports, memos, letters and minutes of meetings, presentation documents and updating of correspondence and reports promptly and accurately from hard copy.
Manages own workload and work on own initiative without direct supervision, address queries and reply to routine correspondence that would otherwise have to be handed to the Director of Estates and Facilities.
Deal with telephone enquiries in a clear and pleasant manner by using own initiative or redirecting to appropriate staff.
Prepare and compile appropriate responses on behalf of the Director of Estates and Facilities.
Ensure flexible working with the other staff to maintain an efficient, effective and responsive service, especially in times of absence i.e. annual leave and sickness absence.
Facilitate the effective use of the Director of Estates and Facilities time by managing and adjusting conflicting diary appointments. Ensuring information required is available.
Arrange meetings; agree agendas and minute take at meetings with the Director of Estates and Facilities and prepare/distribute relevant information. This could include minute taking at Disciplinary and grievance hearings.
Choose Well – Choose WWL
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement and living our values.
· People at the Heart
· Listen and Involve
· Kind and Respectful
· ONE Team
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.
At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Establish and maintain effective and efficient filing system and manages the bring forward system for the Director of Estates and Facilities to ensure that appropriate responses are received within the agreed timescale.
Manage, update and control databases associated with budgets, adverse events, sickness absence etc by using information received from both internal and external sources, and compile reports from information received for the Director of Estates and Facilities monthly meetings.
Implement secretarial/administrative policies and propose changes to working practices for own area of responsibility.
Assists in production of Policies, Procedures, Business Plans/Cases for the Estates and Facilities department.
Assist the Director of Estates and Facilities by undertaking project work as a job requirement as part of the post.
Assist the Director of Estates and Facilities to ensure mechanisms are in place to maintain effective communication with all staff groups.
Liaise with Trust HQ Administrator regarding legal issues for claims, tender documentations, etc and record information in compliance with the Trust Policies and Procedures.
Undertake research to assist the Director of Estates and Facilities in the development of new projects and present information in the form of reports and pre-meeting briefings.
Assist the Director of Estates and Facilities as necessary to ensure all services provided are fully patient focused, devise and implement arrangements to regularly test and measure service users’ satisfaction.
Responsible for the distribution of circulars and other management information to Estates and Facilities managers.
Manage and monitor the Estates and Facilities Management Team’s records/information and rotas associated with annual leave, sickness absence onto the ESR system.
Complete monthly SVL sheets for Estates and Facilities staff overtime and submit to Finance by deadline date.
For full details please see job description.
This advert closes on Wednesday 25 Mar 2026