Workplace Facilities Assistant
| Posting date: | 13 March 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 12 April 2026 |
| Location: | Manchester, Greater Manchester |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 153061 |
Summary
Workplace Facilities Assistant
Contract: Professional Services, Production & Technology
Location: Manchester, M1 3BN
Hours of work: 37.5
Contract Type: Permanent
We are seeking a Workplace Facilities Assistant to support the smooth running of day-to-day workplace operations across the Arcadis UK offices.
This role plays an essential part in delivering a high-quality facilities management service, ensuring an excellent experience for employees, contractors, and visitors.
Job Description
We are looking for someone who can provide reliable administrative support, maintain accurate workplace records, and assist in the coordination of key services.
The successful candidate will work closely with the Workplace Facilities Manager and wider team to uphold consistent processes, compliance standards, and a positive workplace environment.
Key Responsibilities
Support the Workplace Facilities Manager and wider team in day-to-day workplace operations.
Maintain and manage workplace records, reports, and documentation to ensure compliance.
Coordinate workplace services including cleaning, catering, and maintenance.
Monitor and update workplace management systems, generating and analysing usage and performance reports.
Assist with budget tracking, invoice processing, and expense reconciliation.
Act as the first point of contact for employee and contractor workplace queries.
Liaise with suppliers and service providers to ensure timely delivery of services.
Maintain health, safety, and ESG compliance records and support workplace sustainability initiatives.
Professional and Personal Competencies/Qualifications
Strong organisational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint).
Ability to use workplace or facilities management systems.
High attention to detail.
Problem-solving skills.
Strong customer-service orientation.
Effective time-management skills.
Familiarity with Health & Safety and ESG standards (preferred but not essential).
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant #Bepartofsomethingbigger
#aplacetobeyou #facilitiesmanagement
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Contract: Professional Services, Production & Technology
Location: Manchester, M1 3BN
Hours of work: 37.5
Contract Type: Permanent
We are seeking a Workplace Facilities Assistant to support the smooth running of day-to-day workplace operations across the Arcadis UK offices.
This role plays an essential part in delivering a high-quality facilities management service, ensuring an excellent experience for employees, contractors, and visitors.
Job Description
We are looking for someone who can provide reliable administrative support, maintain accurate workplace records, and assist in the coordination of key services.
The successful candidate will work closely with the Workplace Facilities Manager and wider team to uphold consistent processes, compliance standards, and a positive workplace environment.
Key Responsibilities
Support the Workplace Facilities Manager and wider team in day-to-day workplace operations.
Maintain and manage workplace records, reports, and documentation to ensure compliance.
Coordinate workplace services including cleaning, catering, and maintenance.
Monitor and update workplace management systems, generating and analysing usage and performance reports.
Assist with budget tracking, invoice processing, and expense reconciliation.
Act as the first point of contact for employee and contractor workplace queries.
Liaise with suppliers and service providers to ensure timely delivery of services.
Maintain health, safety, and ESG compliance records and support workplace sustainability initiatives.
Professional and Personal Competencies/Qualifications
Strong organisational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint).
Ability to use workplace or facilities management systems.
High attention to detail.
Problem-solving skills.
Strong customer-service orientation.
Effective time-management skills.
Familiarity with Health & Safety and ESG standards (preferred but not essential).
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant #Bepartofsomethingbigger
#aplacetobeyou #facilitiesmanagement
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.