Private Office Coordinator
| Posting date: | 10 March 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 23 March 2026 |
| Location: | London, EC4V 3AL |
| Company: | City of London Corporation |
| Job type: | Temporary |
| Job reference: | 1158-44025754 |
Summary
City of London Corporation
Mansion House
We are looking for a highly organised and proactive Private Office Coordinator to support incoming Lord and Lady Mayors as they prepare for their year in office. This is a unique opportunity to work at the heart of the City of London’s civic, ceremonial, and international engagement. This role places you at the centre of the Mayoralty’s work as the UK’s Ambassador for Financial and Professional Services, offering a rare opportunity to engage directly with senior figures from global business, UK government, international governments, and a wide range of influential stakeholders.
The Role
In this role, you will coordinate key preparation activities for future Mayors, including scheduling meetings, tracking actions, maintaining programmes, preparing agendas, and taking minutes. You will support the Mayoral Advisory Board, develop and collate briefing materials, liaise with senior internal and external stakeholders, and assist with planning thematic events aligned with Mayoral and organisational priorities. You will also help manage correspondence, keep well organised records, and support major civic occasions, including high-profile events at Mansion House. The role requires maintaining structured systems to monitor high volume inboxes, record activity and coordinate scheduling, enabling the wider team to access accurate, up to date information quickly and confidently.
About You
You will have strong experience in complex administration, diary management, scheduling and planning, along with confident communication skills. You can prioritise effectively, manage multiple tasks, work with senior stakeholders, and demonstrate sound judgement and discretion. You will have strong written skills, research capability, attention to detail and a proactive, customer focused approach are essential. Flexibility for occasional early mornings, evenings and weekends is required.
Why Join Us?
This role offers exceptional exposure to high-level civic activity and the chance to contribute directly to the success of one of the UK’s most historic public offices. The City of London Corporation is a uniquely diverse organisation, offering the chance to work at the heart of the Square Mile while contributing to a vibrant, thriving and globally connected city. You’ll join a workplace that blends historic civic tradition with modern public service, where no two days are the same and your work supports business, communities, cultural institutions and international engagement. As part of a team that delivers services and programmes recognised across London, the UK and internationally, you will benefit from varied career opportunities, a supportive and inclusive working culture, and the chance to make a meaningful impact in a truly unique organisation.
The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive and equitable across the whole organisation, to ensure that everyone has the opportunity to thrive in the work that we do.
Closing date: Midday on Monday 23rd March 2026
Interviews will be held on W/C 30th March 2026
Mansion House
We are looking for a highly organised and proactive Private Office Coordinator to support incoming Lord and Lady Mayors as they prepare for their year in office. This is a unique opportunity to work at the heart of the City of London’s civic, ceremonial, and international engagement. This role places you at the centre of the Mayoralty’s work as the UK’s Ambassador for Financial and Professional Services, offering a rare opportunity to engage directly with senior figures from global business, UK government, international governments, and a wide range of influential stakeholders.
The Role
In this role, you will coordinate key preparation activities for future Mayors, including scheduling meetings, tracking actions, maintaining programmes, preparing agendas, and taking minutes. You will support the Mayoral Advisory Board, develop and collate briefing materials, liaise with senior internal and external stakeholders, and assist with planning thematic events aligned with Mayoral and organisational priorities. You will also help manage correspondence, keep well organised records, and support major civic occasions, including high-profile events at Mansion House. The role requires maintaining structured systems to monitor high volume inboxes, record activity and coordinate scheduling, enabling the wider team to access accurate, up to date information quickly and confidently.
About You
You will have strong experience in complex administration, diary management, scheduling and planning, along with confident communication skills. You can prioritise effectively, manage multiple tasks, work with senior stakeholders, and demonstrate sound judgement and discretion. You will have strong written skills, research capability, attention to detail and a proactive, customer focused approach are essential. Flexibility for occasional early mornings, evenings and weekends is required.
Why Join Us?
This role offers exceptional exposure to high-level civic activity and the chance to contribute directly to the success of one of the UK’s most historic public offices. The City of London Corporation is a uniquely diverse organisation, offering the chance to work at the heart of the Square Mile while contributing to a vibrant, thriving and globally connected city. You’ll join a workplace that blends historic civic tradition with modern public service, where no two days are the same and your work supports business, communities, cultural institutions and international engagement. As part of a team that delivers services and programmes recognised across London, the UK and internationally, you will benefit from varied career opportunities, a supportive and inclusive working culture, and the chance to make a meaningful impact in a truly unique organisation.
The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive and equitable across the whole organisation, to ensure that everyone has the opportunity to thrive in the work that we do.
Closing date: Midday on Monday 23rd March 2026
Interviews will be held on W/C 30th March 2026
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.