Before & After School Club Administrator
| Posting date: | 10 March 2026 |
|---|---|
| Hours: | Part time |
| Closing date: | 23 March 2026 |
| Location: | Billingshurst, West Sussex, RH14 9RE |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | cf4a6f78-1aeb-4b04-8a17-15e10f171e31 |
Summary
What skills and experience we're looking for
Sussex Learning Trust are seeking to appoint a highly organised, enthusiastic and motivated Breakfast & After School Club Administrator to join our friendly and supportive team. The Breakfast & After School Club Administrator will have a flexible attitude towards work and recognition of the confidentiality of the role is key. The ability to communicate effectively with staff and parents in relation to the Breakfast & After School Club is also necessary.
The ideal candidate must be well organised, with the ability to work using their own initiative and manage their own time and workload, and an effective team member reporting to the Office Manager. This person will demonstrate a calm, positive attitude with the ability to multitask. Previous administrative experience would be preferred but all applications will be considered.
The role will involve:
• Managing the wrap around care admissions process including maintaining waiting lists in accordance with the school’s terms of reference.
• Management of wrap around care accounts using existing accounting systems. Including producing updated income forecasts for the Trust’s management accountant throughout the term.
• Inputting fees onto finance software, producing invoices and chasing payment as necessary.
• Managing session requests and liaising where necessary with the Wrap around Leads.
• Ensuring staff to child ratios are correct.
• Liaising with parents and responding and resolving queries
• Coordinating resources in conjunction with wrap around leads
• Processing orders
• Managing the supplies budget for Wrap around care.
• Setting up and clearing down after breakfast and afterschool club
What the school offers its staff
In return we can offer:
• A fabulous team of teachers and support staff
• Opportunities to work within a supportive and forward thinking Trust
• A leadership team committed to your development and support
• An able and supportive Governing Body
• Opportunities for CPD that could help support the development of your career
We welcome applicants with previous experience and appropriate qualifications. If you are looking for a role that will challenge and test your skill set and you would like to join our team, please download further information and an application form from our website www.billingshurstprimary.org.uk
Please email your completed application form to Mel Inman, Office Manager at minman@billingshurstprimary.org.uk
If you have any questions on job specifics, please contact our school office on 01403 782789. Visits to the school are warmly encouraged and can also be arranged by ringing this number.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Sussex Learning Trust are seeking to appoint a highly organised, enthusiastic and motivated Breakfast & After School Club Administrator to join our friendly and supportive team. The Breakfast & After School Club Administrator will have a flexible attitude towards work and recognition of the confidentiality of the role is key. The ability to communicate effectively with staff and parents in relation to the Breakfast & After School Club is also necessary.
The ideal candidate must be well organised, with the ability to work using their own initiative and manage their own time and workload, and an effective team member reporting to the Office Manager. This person will demonstrate a calm, positive attitude with the ability to multitask. Previous administrative experience would be preferred but all applications will be considered.
The role will involve:
• Managing the wrap around care admissions process including maintaining waiting lists in accordance with the school’s terms of reference.
• Management of wrap around care accounts using existing accounting systems. Including producing updated income forecasts for the Trust’s management accountant throughout the term.
• Inputting fees onto finance software, producing invoices and chasing payment as necessary.
• Managing session requests and liaising where necessary with the Wrap around Leads.
• Ensuring staff to child ratios are correct.
• Liaising with parents and responding and resolving queries
• Coordinating resources in conjunction with wrap around leads
• Processing orders
• Managing the supplies budget for Wrap around care.
• Setting up and clearing down after breakfast and afterschool club
What the school offers its staff
In return we can offer:
• A fabulous team of teachers and support staff
• Opportunities to work within a supportive and forward thinking Trust
• A leadership team committed to your development and support
• An able and supportive Governing Body
• Opportunities for CPD that could help support the development of your career
We welcome applicants with previous experience and appropriate qualifications. If you are looking for a role that will challenge and test your skill set and you would like to join our team, please download further information and an application form from our website www.billingshurstprimary.org.uk
Please email your completed application form to Mel Inman, Office Manager at minman@billingshurstprimary.org.uk
If you have any questions on job specifics, please contact our school office on 01403 782789. Visits to the school are warmly encouraged and can also be arranged by ringing this number.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.