Menu

Payroll & Pensions Officer

Job details
Posting date: 09 March 2026
Salary: £37,000 to £42,000 per year
Additional salary information: £37-42k per annum depending on experience
Hours: Full time
Closing date: 08 April 2026
Location: City of London, London, EC2V 6DN
Remote working: Hybrid - work remotely up to 2 days per week
Company: Hays Specialist Recruitment
Job type: Permanent
Job reference: 4777588_1773072373

Apply for this job

Summary

Central London
Hybrid working - 3 days in the office, 2 days working at home

Our Client is seeking an experienced Payroll & Pensions Officer to join their busy team

Duties include;

  • Process monthly payroll for teaching and support staff, ensuring accuracy and attention to detail.
  • Administer starters, leavers, variations, term‑time calculations, and contractual changes.
  • Calculate statutory payments: SSP, SMP, SPP, ShPP, SAP.
  • Manage and calculate maternity, paternity, adoption, shared parental leave, and occupational pay schemes specific to education.
  • Process additional payments such as TLRs, allowances, overtime, exam invigilation, and holiday pay for term‑time only staff.
  • Ensure accurate application of pay awards, incremental progression, and spinal point changes.
  • Check and reconcile payroll reports, journals, and costing for finance teams.
  • Handle queries from HR, Finance, business managers, and school leaders in a timely manner.
  • Ensure compliance with HMRC including FPS/EPS submissions and year‑end processes.
  • Administer Teachers' Pension Scheme (TPS) and Local Government Pension Scheme (LGPS).
  • Process pension starters, leavers, opt‑ins, opt‑outs, and contractual changes.
  • Complete monthly pension reporting and upload contributions for TPS.
  • Reconcile employer and employee pension contributions each month.
  • Submit pension forms such as LGPS leaver forms, estimate requests, and retirement calculations.
  • Maintain accurate service records, part‑time/hourly adjustments, breaks in service, and protected periods.
  • Support annual returns for TPS and LGPS, including year‑end reporting and data cleansing.
  • Liaise with pension providers, scheme administrators, actuaries, and auditors.


You will have;

  • Strong knowledge of UK payroll legislation and statutory payments (SSP, SMP, SPP, etc.).
  • Experience administering LGPS and Teachers' Pensions (TPS).
  • Confident with monthly payroll cycles and high‑volume, multi‑site payrolls from start to finish
  • Excellent accuracy and attention to detail.
  • Strong numerical skills and ability to interpret complex pay/pension calculations.
  • Experience with term‑time only calculations, variable hours, and education pay structures.
  • Ability to manage deadlines in a fast‑paced, academic‑year environment.
  • Good understanding of HMRC requirements and compliance (FPS/EPS, tax codes, NI).
  • Strong communication skills when supporting school leaders, HR, and finance teams.
  • Competent user of payroll systems
  • High level of confidentiality and GDPR awareness.
  • Ability to work independently and as part of a central payroll team.
  • Strong reconciliation and reporting skills.


If you have all of the above, then please apply now !



Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Apply for this job