Attendance Administrator
| Posting date: | 06 March 2026 |
|---|---|
| Hours: | Part time |
| Closing date: | 19 March 2026 |
| Location: | Southampton, Hampshire, SO45 4ZF |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | 731bb6e7-1356-4f50-8db6-451cab5dadda |
Summary
What skills and experience we're looking for
About the Role
The post holder will act as a vital part of our fantastic admin team to support theattendance team in day-to-day administration of the students' attendance. Working with the Attendance Officer, Year Teams and SLT to administer all aspects of attendance monitoring and evaluation of student attendance.
Job Purpose
• To enable outstanding progress and attainment by working closely with the Attendance Officer to ensure that attendance in all year groups is good and at least in line with the national average.
• To provide support required to raise achievement by improving school attendance and punctuality and to meet the school’s l attendance targets.
• To promote positive attitudes by students and their families towards education and ensuring that parents are made fully aware of their statutory responsibilities, particularly where there is persistent absence.
• Make Home Visits and attend meetings with both internal and external stakeholders.
Key Responsibilities
• To record, analyse and prepare documents and letters regarding attendance
• Assist with and co-ordinating and preparing of all documentation for attendance meetings with parents and relevant staff, regarding student absence and punctuality as per the school’s attendance strategy.
• Sharing information with relevant staff using school’s ICT communications systems and maintaining accurate student attendance data on Arbor and any other tracking documents
• Assist in preparing attendance reports for SLT, HODs and Governors
• Inform relevant staff when the correct register procedures are not followed in line with the attendance policy
• Assist with receiving telephone calls from parents/carers, and external bodies, relating to absences/lateness
• To assist the Attendance Officer in providing administrative support in all issues related to raising standards of student attendance and punctuality
• To assist the Attendance Officer in ensuring that lesson registers, parent/carer correspondence and other attendance related administrative tasks are completed.
• Be able to cover the main day to day duties of the Attendance Officer should they be absent, i.e. due to sickness or training
Safeguarding
• Promote and safeguard the welfare of the children and young people that you are responsible for or encounter
• To undertake home and school visits as designated by the school in conjunction with the attendance officer and or other pastoral staff when required
• Recording any safeguarding concerns in CPOMS
Key skills:
• Friendly, clear and coherent verbal communication, listening and telephone skills,
• Resilience and empathy,
• Microsoft Office skills,
• Professional sense of team,
• Organisation and ability to prioritise, multitask and think under pressure,
• Confidentiality and discretion,
• Sense of humour and commitment to the values and ethos of our school.
What the school offers its staff
Your professional development and support of you in your role will be very important to us.
Commitment to safeguarding
Noadswood School is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection processes reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks, along with other relevant employment checks.
About the Role
The post holder will act as a vital part of our fantastic admin team to support theattendance team in day-to-day administration of the students' attendance. Working with the Attendance Officer, Year Teams and SLT to administer all aspects of attendance monitoring and evaluation of student attendance.
Job Purpose
• To enable outstanding progress and attainment by working closely with the Attendance Officer to ensure that attendance in all year groups is good and at least in line with the national average.
• To provide support required to raise achievement by improving school attendance and punctuality and to meet the school’s l attendance targets.
• To promote positive attitudes by students and their families towards education and ensuring that parents are made fully aware of their statutory responsibilities, particularly where there is persistent absence.
• Make Home Visits and attend meetings with both internal and external stakeholders.
Key Responsibilities
• To record, analyse and prepare documents and letters regarding attendance
• Assist with and co-ordinating and preparing of all documentation for attendance meetings with parents and relevant staff, regarding student absence and punctuality as per the school’s attendance strategy.
• Sharing information with relevant staff using school’s ICT communications systems and maintaining accurate student attendance data on Arbor and any other tracking documents
• Assist in preparing attendance reports for SLT, HODs and Governors
• Inform relevant staff when the correct register procedures are not followed in line with the attendance policy
• Assist with receiving telephone calls from parents/carers, and external bodies, relating to absences/lateness
• To assist the Attendance Officer in providing administrative support in all issues related to raising standards of student attendance and punctuality
• To assist the Attendance Officer in ensuring that lesson registers, parent/carer correspondence and other attendance related administrative tasks are completed.
• Be able to cover the main day to day duties of the Attendance Officer should they be absent, i.e. due to sickness or training
Safeguarding
• Promote and safeguard the welfare of the children and young people that you are responsible for or encounter
• To undertake home and school visits as designated by the school in conjunction with the attendance officer and or other pastoral staff when required
• Recording any safeguarding concerns in CPOMS
Key skills:
• Friendly, clear and coherent verbal communication, listening and telephone skills,
• Resilience and empathy,
• Microsoft Office skills,
• Professional sense of team,
• Organisation and ability to prioritise, multitask and think under pressure,
• Confidentiality and discretion,
• Sense of humour and commitment to the values and ethos of our school.
What the school offers its staff
Your professional development and support of you in your role will be very important to us.
Commitment to safeguarding
Noadswood School is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection processes reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks, along with other relevant employment checks.