Business Administrator/Book-keeping
| Posting date: | 05 March 2026 |
|---|---|
| Salary: | £25,000.00 to £27,495.00 per year |
| Additional salary information: | £25000.00 - £27495.00 a year |
| Hours: | Full time |
| Closing date: | 22 March 2026 |
| Location: | Nuneaton, CV10 7QL |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | B0017-26-0002 |
Summary
Book-keeping and Accounts 1.Reconcile accounts on dashboard/XERO 2.To carry out Shop reconciliation on dashboard/XERO as required 3.To record and process all Invoices and requests for payment 4.To raise Sales Ledger invoices as required and to chase for payment when overdue 5.To keep accurate book-keeping records 6.To support accounts overview and challenge discrepancies/errors 7.To assist the Chief Executive with month end, year-end, budgeting and other management accounts ensuring accurate records are kept 8.Co-ordinate regularly with payroll provider 9.Investigate discrepancies in transactions 10.Setting up new suppliers/customers in our Accounts/finance systems 11.Follow-up on overdue supplier/customer payment and resolve queries 12.Maintain accurate digital filing system 13.Ensure compliance with HMRC 14.Retail visits to engage with staff to ensure accounting best practices are implemented. Reception and Administrative Support 1.Provide a professional and welcoming reception service, answering calls, greeting visitors, and directing them as appropriate both for Mary Ann Evans Hospice and The Warren Building. 2.Process payments and maintain accurate records for merchandise sales. 3.Support volunteers working in the main hospice and ensure effective communication with staff and volunteers. 4.Manage sign-in sheets and produce car park codes as required. Other Duties 1.Be IT literate and proficient in Microsoft Office (Word, Excel etc) to facilitate efficient communication and documentation. 2.Provide clerical and administrative support to the wider hospice team as needed, including covering for sickness and holidays. 3.To ensure purchasing procedures are followed and records kept 4.Managing databases and ensuring a high level of accuracy and safe handling of confidential information. 5.Maintaining safe, secure and efficient office systems management and filing. 6.Where appropriate be diplomatic, discreet and sensitive and maintain confidentiality appropriately. 7.Work flexibly across the organisation and through all departments and sites as required to support the delivery of hospice services. 8.Act as a role model to staff and volunteers. Standard Requirements of all Mary Ann Staff: 1.To be flexible and adapt to the needs of the department and your team. 2.To maintain strict confidentiality and always adhere to data protection policies. 3.To observe and maintain security procedures and to be aware of responsibilities towards Health & Safety, Hospice Policies & Procedures, and COSHH. 4.Mary Ann operates a strictly no-smoking policy whilst on duty and on the premises. 5.Exercise responsible stewardship of hospice resources. 6.Attendance at meetings, events and activities may require the post holder to work beyond the normal hours/days of work on occasions flexibility is essential. 7.To have an understanding and demonstrate regard for Mary Anns values, vision, mission, and strategic aims. 8.Travel in the Warwickshire area, and on occasions within the UK, to fulfil role and attend/participate in training and personal development opportunities, using own vehicle or public transport, for which expenses will be met in line with policies. 9.To maintain an effective and collaborative working relationship with other members of staff and volunteers. 10.To participate in annual and quarterly performance appraisal, where the job description will be reviewed, and objectives agreed. 11.Take responsibility for ensuring the timely completion and/or attendance for all statutory and mandatory training requirements relevant to role as outlined by Mary Anns Policy. 12.To participate in surveys and audits as required by the service in relation to your role. 13.Conform to conventional standards of professional uniform and business dress when representing Mary Ann. 14.To accept temporary redeployment within any part of Mary Ann should the need arise ensuring hospice goals and objectives are met.