Project Management Office (PMO) Administrator
| Posting date: | 04 March 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 03 April 2026 |
| Location: | Preston, UK |
| Remote working: | On-site only |
| Company: | BETTER JOBS GROUP LTD |
| Job type: | Contract |
| Job reference: | RQ1703949 |
Summary
Job Purpose:
- The Project Management Office (PMO) Administrator will provide professional and efficient administrative support to the PMO function, ensuring the smooth coordination of projects and governance activities across the University.
Key Responsibilities:
- Provide comprehensive administrative support to the PMO team and associated project managers.
- Maintain and update project documentation, plans, trackers, and risk/issue logs.
- Coordinate meetings, prepare agendas, take accurate minutes, and track actions to completion.
- Support project governance processes, ensuring documentation is complete and compliant with internal standards.
- Assist with the preparation of reports, dashboards, and status updates for senior stakeholders.
- Monitor shared inboxes and respond to queries in a professional and timely manner.
- Maintain confidential records in line with data protection and University policies.
- Support procurement, finance tracking, and resource coordination activities where required.
- Contribute to continuous improvement of PMO processes and administrative systems.
Essential Criteria:
- Proven experience in an administrative role, ideally within a project, PMO, or higher education environment.
- Strong organisational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and as part of a team.
- Professional and discreet approach to handling sensitive information.
Desirable Criteria:
- Experience supporting project management or governance frameworks.
- Familiarity with project management tools or software.
- Previous experience within a university or public sector setting.
- The Project Management Office (PMO) Administrator will provide professional and efficient administrative support to the PMO function, ensuring the smooth coordination of projects and governance activities across the University.
Key Responsibilities:
- Provide comprehensive administrative support to the PMO team and associated project managers.
- Maintain and update project documentation, plans, trackers, and risk/issue logs.
- Coordinate meetings, prepare agendas, take accurate minutes, and track actions to completion.
- Support project governance processes, ensuring documentation is complete and compliant with internal standards.
- Assist with the preparation of reports, dashboards, and status updates for senior stakeholders.
- Monitor shared inboxes and respond to queries in a professional and timely manner.
- Maintain confidential records in line with data protection and University policies.
- Support procurement, finance tracking, and resource coordination activities where required.
- Contribute to continuous improvement of PMO processes and administrative systems.
Essential Criteria:
- Proven experience in an administrative role, ideally within a project, PMO, or higher education environment.
- Strong organisational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and as part of a team.
- Professional and discreet approach to handling sensitive information.
Desirable Criteria:
- Experience supporting project management or governance frameworks.
- Familiarity with project management tools or software.
- Previous experience within a university or public sector setting.