Payroll and Pensions Administrator
| Posting date: | 03 March 2026 |
|---|---|
| Salary: | £27,319 to £29,588 per year |
| Hours: | Full time |
| Closing date: | 15 March 2026 |
| Location: | Birmingham, West Midlands |
| Remote working: | On-site only |
| Company: | Aston University |
| Job type: | Permanent |
| Job reference: | 0249-26 |
Summary
About the Role
Aston University is committed to being an exceptional place to work as part of our Aston 2030 Strategy. As a key member of the Finance Department, the Payroll and Pensions Administrator will support the delivery of accurate, compliant, and efficient payroll and pension services across the University.
In this important role, you will work closely with the Deputy Payroll and Pensions Manager to ensure all university and bureau payrolls are processed accurately, pensions are administered correctly, and staff receive a high-quality service.
The role is offered as 'dynamic working', which means working both on campus and from home dependent on the activity.
Key Responsibilities
Support the day-to-day operational administration of payroll, including processing payroll information from departments and employees.
Apply statutory and University regulations relating to pay, absence, and benefits.
Administer multiple pension schemes, including USS, LGPS, NEST, NHS, TPS, and Scottish Widows.
Provide guidance on statutory and university processes around pay, sickness, family leave, and appointments.
Ensure compliance with HMRC, pension regulations, and relevant legislation.
Assist with BACS, PAYE, RTI submissions, and monthly costing reports.
Respond to queries from staff and stakeholders in a professional and timely manner.
Maintain confidentiality and accuracy at all times.
About You
Essential experience and skills include:
Experience working in a payroll environment, including pensions and benefits administration.
Knowledge of UK statutory legislation (tax, NI, SMP, etc.) and employment regulations (Working Time Directive, IR35, NMW).
Strong communication skills with a customer-focused approach.
Ability to work both independently and collaboratively to meet tight deadlines.
High attention to detail, strong organisational skills, and the ability to manage sensitive information under GDPR guidelines.
Desirable:
CIPP qualification.
Experience within Higher Education.
Experience using integrated HR/Payroll systems.
Our Values
You’ll be joining a community guided by our values of Innovation, Collaboration, Ambition, Inclusion, and Integrity, helping shape a positive and inclusive working environment for all.
Please complete the online application form and upload your CV. Applications sent directly to the Recruitment Team or Hiring Manager will not be accepted.
This role is subject to satisfactory basic DBS check.
For role-specific enquiries, please contact:
Joanne Tyrpak, Deputy Payroll and Pensions Manager, j.tyrpak@aston.ac.uk
This role does not meet the eligibility criteria for new applicants to the Skilled Worker visa route.
See here for information about Skilled Worker eligibility criteria: https://www.gov.uk/skilled-worker-visa
Aston University is committed to being an exceptional place to work as part of our Aston 2030 Strategy. As a key member of the Finance Department, the Payroll and Pensions Administrator will support the delivery of accurate, compliant, and efficient payroll and pension services across the University.
In this important role, you will work closely with the Deputy Payroll and Pensions Manager to ensure all university and bureau payrolls are processed accurately, pensions are administered correctly, and staff receive a high-quality service.
The role is offered as 'dynamic working', which means working both on campus and from home dependent on the activity.
Key Responsibilities
Support the day-to-day operational administration of payroll, including processing payroll information from departments and employees.
Apply statutory and University regulations relating to pay, absence, and benefits.
Administer multiple pension schemes, including USS, LGPS, NEST, NHS, TPS, and Scottish Widows.
Provide guidance on statutory and university processes around pay, sickness, family leave, and appointments.
Ensure compliance with HMRC, pension regulations, and relevant legislation.
Assist with BACS, PAYE, RTI submissions, and monthly costing reports.
Respond to queries from staff and stakeholders in a professional and timely manner.
Maintain confidentiality and accuracy at all times.
About You
Essential experience and skills include:
Experience working in a payroll environment, including pensions and benefits administration.
Knowledge of UK statutory legislation (tax, NI, SMP, etc.) and employment regulations (Working Time Directive, IR35, NMW).
Strong communication skills with a customer-focused approach.
Ability to work both independently and collaboratively to meet tight deadlines.
High attention to detail, strong organisational skills, and the ability to manage sensitive information under GDPR guidelines.
Desirable:
CIPP qualification.
Experience within Higher Education.
Experience using integrated HR/Payroll systems.
Our Values
You’ll be joining a community guided by our values of Innovation, Collaboration, Ambition, Inclusion, and Integrity, helping shape a positive and inclusive working environment for all.
Please complete the online application form and upload your CV. Applications sent directly to the Recruitment Team or Hiring Manager will not be accepted.
This role is subject to satisfactory basic DBS check.
For role-specific enquiries, please contact:
Joanne Tyrpak, Deputy Payroll and Pensions Manager, j.tyrpak@aston.ac.uk
This role does not meet the eligibility criteria for new applicants to the Skilled Worker visa route.
See here for information about Skilled Worker eligibility criteria: https://www.gov.uk/skilled-worker-visa
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.