Attendance Officer
| Posting date: | 28 February 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 22 March 2026 |
| Location: | Portsmouth, PO2 8QH |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | 39595a14-64a8-4c98-8dc3-14c5123f5ccd |
Summary
What skills and experience we're looking for
Function of the post:Monitoring and reporting attendance to the safeguarding team, meeting regulatory, Trust and Academy requirements. This will include information to effectively support the attendance procedures, whilst contributing to the continuous improvement of the administrative & pastoral team at the school.
Principal Accountabilities:
1. Monitor attendance registers on a daily basis to ensure all class registers are complete and accurate, including correct coding.
2. Monitor and update attendance registers on a daily basis of all alternative provision learners (if applicable), including online learning. Ensure registers are complete and accurate, including correct coding.
3. To provide professional Arbor data and attendance management service for the school ensuring the accuracy and security of pupil data to provide relevant information and analysis of data for stakeholder. This will include information to effectively manage the attendance of omission and assessment procedures whilst contributing to the continuous improvement of the administrative team of the school.
4. Monitor attendance trends reporting any concerns using our safeguarding policy and procedures. Identify patterns of non-attendance and investigate reasons for absences.
5. Where attendance concerns are identified, make contact with families to address our concerns i.e. telephone calls, home visits and/or meetings in school. Update the relevant staff e.g, pastoral team (PT) or Senior Leadership Team (SLT).
6. Identify pupils and families who need to be placed on action plans and require specific support. In liaison with the relevant PT or SLT member, prepare and initiate the plans and support. Ensure monitoring of progress is in place.
7. To initiate appropriate legal action to ensure the school is carrying out its statutory responsibility in respect of pupils. This will include preparing statements, attending and presenting evidence or the issuing of attendance letters, processing leave of absence forms (LOAF), requesting penalty notice fines and liaising with the attendance team at Portsmouth City Council. HR: Job Profile Attendance Officer July 2023
8. To liaise and work with other members of staff as well as other professionals in the Police, Social Services, Housing, Health and any other statutory and voluntary organisations.
9. To keep clear and concise records of all actions and to write any other reports i.e. annual action plan and summaries, as required for the school.
10. To use IT systems to produce reports, often to tight timescales, using word processing and record information including statistical data, providing reports to senior leaders and other professionals.
11. To manage and prioritise your own workload in line with service requirements.
12. To acquire and maintain a working knowledge of the statutory framework relating to school attendance, child employment, child protection and special needs in order to be able to offer informed advice to parents, school staff, governors and others.
13. To develop initiatives which facilitate a relentless focus on excellent attendance for all pupils.
14. Process FOI requests and maintain and update the school’s publication scheme. Complete and respond to all requests for statistical information including the termly census in line with DFE and Trust guideline.
15. With a professional and pro-active approach, support the continuous effectiveness of the administration of Stamshaw Junior School, which may include general office administration and responding to external enquiries to meet the immediate needs of the academies, ensuring IT requirements and training needs are in place to satisfy whole school function, carrying out administrative duties as required by the SLT.
What the school offers its staff
At the University of Chichester (Multi) Academy Trust, we are dedicated to your growth. We understand that everyone's career aspirations are unique, and we are here to provide personalised support to help you succeed.
• Directly linked with the University of Chichester, sharing an ethos of excellence and lifelong learning.
• Coaching and mentoring to support your career journey.
• Workshops, seminars and conferences to help you enhance your skills.
• Personalised Development Plans that align with your goals.
• Teacher's Pension Scheme for teaching staff (https://www.teacherspensions.co.uk)
• Local Government Pension Scheme (LGPS) for support staff (https://www.lgpsmember.org)
• Benefits Platform Assistance Programme
• Cycle-to-Work Scheme
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Any appointment is subject to satisfactory completion of all relevant pre-employment checks
Function of the post:Monitoring and reporting attendance to the safeguarding team, meeting regulatory, Trust and Academy requirements. This will include information to effectively support the attendance procedures, whilst contributing to the continuous improvement of the administrative & pastoral team at the school.
Principal Accountabilities:
1. Monitor attendance registers on a daily basis to ensure all class registers are complete and accurate, including correct coding.
2. Monitor and update attendance registers on a daily basis of all alternative provision learners (if applicable), including online learning. Ensure registers are complete and accurate, including correct coding.
3. To provide professional Arbor data and attendance management service for the school ensuring the accuracy and security of pupil data to provide relevant information and analysis of data for stakeholder. This will include information to effectively manage the attendance of omission and assessment procedures whilst contributing to the continuous improvement of the administrative team of the school.
4. Monitor attendance trends reporting any concerns using our safeguarding policy and procedures. Identify patterns of non-attendance and investigate reasons for absences.
5. Where attendance concerns are identified, make contact with families to address our concerns i.e. telephone calls, home visits and/or meetings in school. Update the relevant staff e.g, pastoral team (PT) or Senior Leadership Team (SLT).
6. Identify pupils and families who need to be placed on action plans and require specific support. In liaison with the relevant PT or SLT member, prepare and initiate the plans and support. Ensure monitoring of progress is in place.
7. To initiate appropriate legal action to ensure the school is carrying out its statutory responsibility in respect of pupils. This will include preparing statements, attending and presenting evidence or the issuing of attendance letters, processing leave of absence forms (LOAF), requesting penalty notice fines and liaising with the attendance team at Portsmouth City Council. HR: Job Profile Attendance Officer July 2023
8. To liaise and work with other members of staff as well as other professionals in the Police, Social Services, Housing, Health and any other statutory and voluntary organisations.
9. To keep clear and concise records of all actions and to write any other reports i.e. annual action plan and summaries, as required for the school.
10. To use IT systems to produce reports, often to tight timescales, using word processing and record information including statistical data, providing reports to senior leaders and other professionals.
11. To manage and prioritise your own workload in line with service requirements.
12. To acquire and maintain a working knowledge of the statutory framework relating to school attendance, child employment, child protection and special needs in order to be able to offer informed advice to parents, school staff, governors and others.
13. To develop initiatives which facilitate a relentless focus on excellent attendance for all pupils.
14. Process FOI requests and maintain and update the school’s publication scheme. Complete and respond to all requests for statistical information including the termly census in line with DFE and Trust guideline.
15. With a professional and pro-active approach, support the continuous effectiveness of the administration of Stamshaw Junior School, which may include general office administration and responding to external enquiries to meet the immediate needs of the academies, ensuring IT requirements and training needs are in place to satisfy whole school function, carrying out administrative duties as required by the SLT.
What the school offers its staff
At the University of Chichester (Multi) Academy Trust, we are dedicated to your growth. We understand that everyone's career aspirations are unique, and we are here to provide personalised support to help you succeed.
• Directly linked with the University of Chichester, sharing an ethos of excellence and lifelong learning.
• Coaching and mentoring to support your career journey.
• Workshops, seminars and conferences to help you enhance your skills.
• Personalised Development Plans that align with your goals.
• Teacher's Pension Scheme for teaching staff (https://www.teacherspensions.co.uk)
• Local Government Pension Scheme (LGPS) for support staff (https://www.lgpsmember.org)
• Benefits Platform Assistance Programme
• Cycle-to-Work Scheme
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Any appointment is subject to satisfactory completion of all relevant pre-employment checks